C&PE Keywords

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Account Indicator 
Account Number 
Account Type 
Backup Withholding

Data Universal Numbering System (DUNS) 

Direct Deposit/Electronic Funds Transfer (EFT)  
EDI/ISA Address 
EFT Account Status 
Federal Employer Identification Number (FEIN) 
Federal Tax Reporting Address 
Foreign Individual or Vendor 
Individual Tax Identification Number (ITIN) 
NACHA 
New User 
Password 
Payee Number 
Payment Details 
Returning User 
Routing Number 
Security Code 
Sole Proprietor 
Tax Identification Number (TIN) 
User ID 
User ID, Secondary 


 

Account Indicator 

The account you would like your payments deposited into must be designated as 'consumer' for individual payees or 'commercial' for businesses.

 


Account Number 

An account number is the number assigned by your financial institution that identifies a specific checking or savings account where you would like your Direct Deposit/Electronic Funds Transfer (EFT) from the State of Michigan deposited.

 


Account Type 

The account type refers to the type of bank account you would like your payments deposited into. The options are either 'checking' or 'savings'.

 


Backup Withholding 

Under the provisions of Internal Revenue Code Section 3406(b), the State is required to withhold 28% from certain payments to specified payees and remit the amount to the Internal Revenue Service (IRS).  The amount withheld will appear on the annual 1099s issued by the State and reported to the IRS.  Generally, backup withholding occurs when the IRS notifies the State that there is a mismatch between a name and a Social Security Number (SSN) or name and Federal Employer Identification Number (FEIN) when comparing IRS information to information reported to the IRS by the State. When the State receives notification from the IRS, the listed payees will be notified and information to correct the mismatch will be requested. If the mismatch is not corrected within a stated period of time, the State will begin the backup withholding process.  In other cases, backup withholding occurs because the IRS has notified you and/or the State of Michigan that you are subject to backup withholding.

 


 

Data Universal Numbering System (DUNS)

DUNS Number is an abbreviation for Data Universal Numbering System.  It is a system developed and regulated by Dun & Bradstreet (D&B) that assigns a unique 9-digit numeric identifier to a single business entity.  A unique DUNS number can be assigned to each unique, separate, and distinct operation of a single business. 

 


Direct Deposit/Electronic Funds Transfer (EFT) 

EFT is the electronic transfer of funds from the State of Michigan into the checking or savings account of employees, retirees, vendors, payees or shareholders.

 


EDI/ISA Address 

Generally, an EDI/ISA address is not used by vendors or payees who are signing up for Direct Deposit. However, for large vendors that elect to receive payment details from the bank for Direct Deposits / Electronic Funds Transfers (EFTs), the payment and payment details can be sent through the banking system in an EDI 820 or 835 transaction set formatted at ASC X12 version/release 4010. The unique ISA and Group IDs (addresses) will assist the payee's bank in delivering these EDI documents to the payee either directly or through a Value Added Network (VAN).

 


EFT Account Status 

Inactivated:  You have not completed the request to have your payments direct deposited into a designated bank account or your previously active record was inactivated.

Prenoted:  Your request to have funds electronically deposited into a designated bank account has been processed.  Your request will now be electronically submitted to your bank for acceptance.  If accepted by your bank, you will be ready to receive payments by direct deposit in 10 business days.

Ready for EFT or Active:  Your request to have funds electronically deposited into a designated bank account has been accepted by your bank and you are now ready to receive payments by direct deposit.

Ready to Prenote:  You have requested to have funds electronically deposited into a designated bank account and have electronically signed the EFT Authorization form.  Your request will be processed tonight.  Your status tomorrow should be 'prenoted'.

Returned:  Your request to have funds electronically deposited into a designated bank account was not approved by your bank.  To determine why your request was not accepted, call your financial institution or contact the Payee Registration Helpline.

 


Federal Employer Identification Number (FEIN) 

A Federal Employer Identification Number or FEIN, (e.g., 99-9999999) also referred to as an Employer Identification Number (EIN), is a specific Tax Identification Number (TIN) issued by the Internal Revenue Service (IRS) for business entities such as a corporation, partnership, or sole proprietor. The FEIN is used for business tax reporting to the IRS.  A person may have a Social Security Number (SSN) for themselves and an FEIN if they own a business. Both the FEIN and SSN are generically referred to as a Tax Identification Number (TIN). To obtain an FEIN, contact the IRS by calling 1-800-TAX-FORM and request Form SS-4, or you may download the form from their website at www.irs.gov.

 


Federal Tax Reporting Address 

On the State of Michigan Vendor File, the Federal Tax Reporting Address is the address on a vendor/payee's record designated as the ‘000' mail code.  If you are a 1099 reportable vendor for IRS purposes, the completed 1099 form is mailed to this address by the State of Michigan. For State of Michigan employees the ‘000' mail code is generally the address where travel expense reimbursements are mailed.

 


Foreign Individual or Vendor 

A Foreign Individual or Vendor is a nonresident alien or entity whose principal residence or business location is not within the United States.

 


 

Individual Tax Identification Number (ITIN) 

An Individual Tax Identification Number (ITIN) is a tax processing number issued by the Internal Revenue Service (IRS).  It is a nine-digit number that always begins with the number 9 and has a 7 or 8 in the 4th digit, example 9xx-7xx-xxxx.  The IRS issues ITINs to individuals who are required to have a U.S. taxpayer identification number but who do not have, and are not eligible to obtain a Social Security Number.  Individuals must have a filing requirement and file a valid federal income tax return to receive an ITIN, unless they meet an exception.  To obtain an ITIN, contact the IRS by calling 1-800-TAX-FORM and request form W-7 or you may download the form from their website at www.irs.gov.

 


NACHA 

NACHA (National Automated Clearing House Association) - is a not-for-profit electronic payments association that oversees the Automated Clearing House (ACH) Network, one of the largest electronic payment networks in the world.  

 


New User 

You are a New User if you have never been to the State of Michigan Contract & Payment Express website to create a User ID.  It is possible to be a registered vendor on Contract & Payment Express and still be a New User.  This can occur if you were entered on the State Vendor File by a State of Michigan employee.

 


Password 

A password is a combination of letters and numbers that is assigned by you, that in combination with your User ID, identifies you as the designated owner of the account. A password is required to obtain access to your payee information.

Your password should be kept private and confidential to protect your information from unauthorized access of your payee and payment information.

 


 

Payee Number 

A payee number is a unique identifier used for payees registered on the State of Michigan Vendor File. The number is a Social Security Number (SSN) preceded by a '3', a Federal Employer Identification Number (FEIN) preceded by a '2', or an Individual Tax Identification Number (ITIN) preceded by either a '4' or a '5'

 


Payment Details 

Payment Details is information on payments deposited directly into your bank account.  Your Payment Details can be found on this website.  The information will remain on this website for 45 days after the payment is deposited into your bank account.  Payment Details is similar to the information included on a check stub received with a paper check.  It is also sometimes referred to as remittance advice.

 


Returning User 

If you have been to the State of Michigan Contract & Payment Express website before and have created a User ID and submitted your information, you are a Returning User.

 


Routing Number 

A Routing Number is the code used by the Automated Clearing House (ACH) to route your deposit to the correct financial institution. Every financial institution has a designated Routing Number. Generally, the first nine digits shown at the bottom left corner of a check is the bank's Routing Number.

 


Security Code 

The security code Completely Automated Public Turing test to tell Computers and Humans Apart (CAPTCHA) is a type of test used in computing to determine whether or not the user is human. The security code protects the website from potential attackers that may try to register several thousand fictitious vendors in a short period of time.  A common type of CAPTCHA requires that the user type a series of letters and numbers contained in a distorted image. Also, you may click on the disabled person image to listen to the text that appears on the image if you have difficulty with the distorted image.

 


Sole Proprietor 

A Sole Proprietor is a business owner or self-employed individual that may operate using a Social Security Number (SSN) or Federal Employer Identification Number (FEIN) for Internal Revenue Service tax reporting purposes. Sole proprietors must enter their individual name as it appears on their social security card. If you operate a business under a different name, enter the business name in the "Doing Business As" field.

 


Tax Identification Number (TIN) 

A Tax Identification Number (TIN) is a number assigned by the Internal Revenue Service (IRS) or the Social Security Administration (SSA).  The SSA assigns Social Security Numbers (SSNs) while the IRS assigns Federal Employer Identification Numbers (FEINs) and Individual Tax Identification Numbers (ITINs).

  • An SSN is used for an individual taxpayer.
  • An FEIN sometimes called an EIN is used for business reporting.
  • An SSN or FEIN is used for a sole proprietor.
  • AN ITIN is used by certain nonresident and resident aliens, their spouses, and dependents that cannot get an SSN.

 


 

User ID 

A User ID is a unique 8 character name that you create to identify yourself to our system. This identifier along with your password allows you access to your Vendor File information. The rules governing User IDs are as follows:

  • Must begin with "V".
  • Must be 8 characters in length (including the "V").
  • Can contain any alphabetic (not case sensitive) or numeric character.
  • May contain underscore "_".
  • Must contain at least one numeric character.
  • Cannot contain spaces.

Your User ID should be kept private and confidential to protect your information from unauthorized access to your payee and payment details.

 


User ID, Secondary 

A Secondary User ID can be created by the person who controls the primary User ID. The Secondary User ID has access to view payment details, but does not include security privileges to make changes to the account as the primary User ID has. All of the rules that apply to creating the User ID also apply when creating the Secondary User ID.