For Institution of Higher Education (IHE) Users

  • Reporting Requirements

    Per sections 388.1844 and 388.1819 of the State School Aid Act, IHEs submit data to CEPI in the Michigan Student Data System (MSDS), using two collections:

    • IHE Request for UIC Collection: This is how IHEs can acquire and validate state-assigned Unique Identification Codes (UICs) for their students.
    • STARR Collection: Each year, IHEs submit student academic record data for their students.

    IHEs should designate at least one authorized MSDS user (we recommend at least two). Each user must submit a completed security form, signed by the Registrar as listed in the membership directory on the MACRAO website, before access can be granted.

    See the CEPI Calendar Page for our master calendar of deadlines and collection dates.

    To receive MSDS updates, please subscribe to our GovDelivery mailing lists.

    Go to MSDS Application

  • MSDS IHE Request for UIC Collection

    The 10-digit UIC is needed for CEPI to create a student-level P-20 education data connection. Any student who has attended a Michigan Public School will already have a UIC assigned to them. During the UIC Submission Windows the designated IHE staff member will create and upload an XML file with the necessary student information to match against the UIC records that already exist in MSDS. If an existing UIC is found, that UIC will be associated with the student record; if no match is found, a new UIC will be created for the student.

    Users can also use the Student Search function in MSDS to check whether individual students have a UIC.

    IHE UIC Submission Window

    • Student Search: Ongoing
    • Bulk File Upload: Ongoing - Except for system downtimes. For known downtimes, see the CEPI Calendar Page for our master calendar for deadlines, collection dates, and known system downtimes.

     


  • MSDS Student Transcript and Academic Record Repository (STARR) Collection

    Michigan agreed to connect data from preschool through postsecondary (P-20) education. As a result, CEPI has been tasked with the collection, storage, maintenance, analysis and reporting of P-20 data. All community colleges and public universities are required to submit each student's academic record to CEPI through the STARR Collection. Academic record data include information pertaining to awards, programs, and courses the student has received and/or taken at a particular community college or university. STARR data are used for reports published on MI School Data The 2017 STARR Changes document will show you all of the changes made to the STARR collection for the 2016 reporting year.

    STARR Timeline

    • STARR Collection Submission Dates: August 14, 2017 to October 13, 2017
    • The STARR reporting year has been changed to align with the fiscal year: July 1 through June 30. 

  • Section 209(5) and Section 245(6) of the State School Aid Act of 1979

    In 2014, Legislation was inserted into The State Aid Act of 1979, Sec. 209(5) and Sec. 245(6) pertaining to “career and technical education or a tech prep articulated program of study” at a community college or university by outlining how students can earn credit and the unique institutional resources which must be made available to those attending students.

    Per Sec. 209(5) and 245(6) of the State School Aid Act, by November 15, of each year, IHEs will need to:

    • Complete a survey spreadsheet containing the Budget and Performance Transparency Badge, (CEPI will send this electronically each year)
    • Submit the spreadsheet to CEPI by emailing it to CEPI@Michigan.gov
      • Return Email Subject Line: Reporting Requirements for “school name” Sec. 209(5) or Sec 245(6)
    • Post the spreadsheet on your website under your college Budget and Performance Transparency Badge link

    NOTE: If the aforementioned collection date should fall on a non-work day (e.g., Saturday, Sunday, or Holiday), then the next full working day will serve as the collection date.