Audit Transmittal Letter - Single Audit Report

To help ensure that the subrecipient's audit reports are properly identified, recorded, and processed through the DHS system, an Audit Letter from the subrecipient must accompany the report. This Audit Letter must contain information necessary to identify the contractor and its relationship to DHS.

Information required in an Audit Letter-Single Audit Report includes:

• Agency name as it appears on the DHS contract
• Federal Identification Number
• Subrecipient's fiscal contact person
• List of other Federal Identification and/or names used on DHS contracts

Once this information is received, DHS can document that the subrecipient complied with federal requirements.

Audit Transmittal Letter - No Single Audit Required ($500,000 Threshold)

All subrecipients who are not required to have the Single Audit performed, per Circular A-133, are required to submit an Audit Letter stating why the Single Audit was not required. This Audit Letter is due no later than nine months after the close of the subrecipient's fiscal year.

Information required on the Audit Letter-No Single Audit Report include:

• Agency name as it appears on the DHS contract
• Reason why a Single Audit was not required
• Contractor's Federal Identification Number
• Contractor's contact person
• Contractor's fiscal year end

Once this information is received, DHS can document that the subrecipient complied with federal requirements. Please download the letter that applies to you, fill it out, then mail or Fax to DHS.

Mail Address: Located at the top of the letter.

FAX No. (517) 373-8771. See Vendor-Foster Care and Adoption for reporting requirements for these types of programs.