- I travel with several boxes of pamphlets and electronic equipment for presentations. The $2.00 incidental rate does not pay for assistance with the extra business baggage. How do I get reimbursed the additional expense?

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I travel with several boxes of pamphlets and electronic equipment for presentations. The $2.00 incidental rate does not pay for assistance with the extra business baggage. How do I get reimbursed the additional expense?

Answer:

The incidental expense is only meant to reimburse general (incidental) costs of hotel stays. Business baggage handling is covered under the business expense and the actual cost of handling equipment, displays, etc. is covered when fully explained and justified.

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