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FAQ
  Financial Services
How can state agencies access capital outlay funds for special maintenance or construction projects?
 
Answer:
An agency must prepare a work order request and forward it to the Infrastructure Services for approval. Infrastructure Services will review, approve, and forward to Financial Services for final approval. Approved copies are forwarded to Infrastructure Services and the requesting agency. The agency may now send a memo to Financial Services to request transfer of funds from capital outlay to the agency. Financial Services' staff will process an interagency journal voucher. An approved work order request is an agreement between two agencies, and therefore considered to be a contract. This qualifies it for encumbrance status for year-end closing and authorization may be carried forward beyond the normal three-year limit.

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