MICHIGAN DEPARTMENT OF EDUCATION

OFFICE OF FIELD SERVICES

MICHIGAN MIGRANT EDUCATION PROGRAM

IDENTIFICATION AND RECRUITMENT CENTER GRANTS

INFORMATION AND APPLICATION

PART I. General Instructions

INTRODUCTION

The Michigan Department of Education (MDE) offers the opportunity to Local Education Agencies (LEAs) and institutions to compete for funds to operate Identification and Recruitment (ID&R) Centers that serve migrant students. This is one of the many services we provide in order to improve students’ recruitment process and increase their academic achievement through the Migrant Education Program (MEP). The State Board of Education approved the areas and criteria listed below:

Area 1:	Staffing and operating centers to identify and recruit migrant	students from specified regions of the State of Michigan.

Title I, Part C, of the Elementary and Secondary Education Act seeks to provide educational services to children from migratory families. The Michigan Migrant Education Program is required to fund and staff identification and recruitment centers to ensure that all potentially eligible children are identified. Michigan is divided into five regions for purposes of complete coverage. MDE will award one grant to cover ID&R services for Region I.

Available Funding:

MDE’s Office of Field Services (OFS), Special Populations Unit, is allocating approximately $35,000.00 for funding of the Region I ID&R Center. Limited administrative costs are allowed as part of these grants. Specific limitations are detailed in the application. The grant period will be for one year beginning April 01, 2012 and ending December 31, 2012 and may be renewable for one additional year pending an annual review and evaluation whether the program met the desired specified outcomes of program operations and availability of federal funds.

Grant Range:

The amount of the grant will be based on the functions and responsibilities undertaken by the proposed center. Suggested ranges and limitations are detailed in the application.

Eligible Applicants:

The eligible applicants will be Intermediate School Districts (ISDs), Local Education Agencies (LEAs) and any agency, including institutions of higher education, that currently operate education programs that serve migrant students during the regular school year or through a summer education program. Each successful grantee will serve as the fiduciary agent for the grant received.

Assurance of Accuracy

All applicants must submit assurance that all information within the application is true and accurate. If MDE determines inaccurate information was utilized in the presentation of the application at any time during the implementation of the grant period, MDE reserves the right to rescind the grant award.

Closing Date and Submission Instructions

The application will be disseminated electronically as a PDF. The application bearing ORIGINAL signatures and two (2) additional copies (for a total of three) of the grant application must be postmarked no later than Friday, March 20, 2012 to Dr. Shereen Tabrizi at the following address:

Michigan Department of Education

Office of Field Services

P.O. Box 30008

Lansing, Michigan 48909

If shipping by overnight express or UPS, the following address must be used:

Michigan Department of Education

Office of Field Service

608 West Allegan Street

Lansing, Michigan 48933

All applications must include a narrative, a budget summary, budget detail, certification of the fiscal agent, supporting attachments (if needed) and comprehensive contact information.

It is anticipated the grant notification letters will be issued by March 23, 2012 and the official award notification will be issued by April 01, 2012. No grant funds may be expended until the receipt of the official grant notification.

The tentative time frame for the management of the grant award process includes these key dates:

March 9, 2012	Application Posted

March 20, 2012	Applications Due

March 21, 2012	Application Review

March 21, 2012	Recommendations to OFS/MDE

March 23, 2012	Official Award Letters

April 01, 2012	Implementation

December 31, 2012	Annual Performance Report Due

Final Expenditure Report Due

January 1, 2013	Grant Renewal or Termination

Unexpended Funds

The use of any unexpended funds within any program year will be negotiated with OFS and budgeted in accordance with subsequent year activities.

Rejection of Proposals

The Michigan Department of Education reserves the right to reject any and all proposals received as a result of this announcement.

Required Components

Successful applications will contain specific detail and plans for the region to be covered.

Area 1:	Staffing and operating centers to identify and recruit migrant	students from specified regions of the State of Michigan.

Title I, Part C of the Elementary and Secondary Education Act provides for the education of children migratory families. The law requires that SEAs survey all areas of the state to identify and recruit students for program services. This statewide service is carried out by local Michigan MEPs serving as ID&R Centers, funded specifically for this function. Recent changes in Title I, Part C guidelines have prompted review and modification of the funding and operation of the ID&R Centers in Michigan.

Describe in detail the staffing required to fulfill all functions of the proposed ID&R components on a monthly basis, April through December of 2011 using this format. (See attached example.)

Position	FTE/S&W	Expenses/Mileage	Support	Sub-Total
Recruiters	Click here to enter text.	Click here to enter text.	Click here to enter text.
Administration	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.

Business
Telephone	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
Printing	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.

Total Requested:	Click here to enter text.

Length of Narrative

Proposal narrative is limited to seven (7) pages including maps or charts. Any attachments (e.g. Budget Summary, Budget Details, Certifications, etc.) may not exceed five (5) pages. Please address all criteria.

The proposal will be processed in eleven (11) font size with no less than 1 inch margins. Proposals may be disqualified for failing to meet these directions.

Selection Process

All applications will be reviewed by a panel of individuals with knowledge and awareness of migrant farm workers and their educational needs. Please review the attached rubric and follow the sequence when composing your proposal. Grant awards will be based on merit and quality as determined by the awarded points. Final awards may be subject to negotiations with the OFS.

Part II – Review Criteria

Rubric

Please use the following rubric to ensure you have written your proposal in accordance with all of the required elements. Successful proposals will have followed the sequence of the rubric in writing the narrative.

Category	Comments	Independent Rating	Score
Vision 10 Points Maximum	Succinct and clear description of agency’s vision for providing a comprehensive ID & R services to Michigan Migrant Education students. Provide rationale for the selection of your agency to provide these services.	0 5 10
Program Objective 10 Points Maximum	Specific, Measurable, Attainable, Realistic and Timely (SMART) objectives are used that address the vision and purpose of the proposed program.	0 5 10
Design 30 Points Maximum	Description of ID & R process is complete and detailed. Thorough plan describing how every/the region will be covered to identify all potential migratory families. A comprehensive and detailed plan for hiring and training of necessary personnel.	0 5 10 0 5 10 0 5 10 Total
Communication & Evaluation 30 Points Maximum	A comprehensive process for keeping OFS informed of issues and facilitation of resolutions is provided. A comprehensive plan for reporting monthly and yearly reports in a timely manner is provided. The proposal includes a detailed outline of an annual evaluation report to OFS that address: Areas of strength and opportunities for improvements Achievement of goals and objectives Cost effectiveness of program	5 0 5 10 0 5 10 15 Total
Budget 20 Points Maximum	The budget is detailed and cost effective: Clear alignment of cost and program objectives Adequate internal controls are in place at the fiduciary agency Costs for supervision are reasonable and based on actual time and resources spent on achieving objectives Detailed evidence that the principle of cost effectiveness has been applied to all salaries, and resources, including staff support costs (mileage, travel expenses)	5 5 5 5 Total
Total Score: 100 Points Maximum

ID&R REGIONS

Example:

Identification and Recruitment Grant

Budget Template

Function Code	Function Titles	Salaries	Benefits	Supplies and materials	Other Expenses	Total
210	Pupil Support Services	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
212	Recruiter:
1) $ per hour x hours	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
2) $ per hour x hours	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
3) Mileage	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
4) Other	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
220	Staff Services
226	Supervision:
1) $ per hour x hours	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
2) $ per hour x hours	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
250	Business Support Services
252	Fiscal Services:	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
1) $ per hour x hours	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
260	Operation and Maintenance
261	Operating Building Services:	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
280	Central Support Services
282	Communication Services:	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
1) Cost recruitment materials	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.
283	Staff/Personnel Services	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.	Click here to enter text.