Deadline
Date

Date
Completed

WEEK 1

• Print 120 day Upcoming Annual Re-examination Report in Elite
• Verify Repayments for tenants are current, if applicable
• Collect EIV Reports from HUD
• Send Request for Required Documents (MSHDA 53) to Tenant. Enclose
  • Household Income, Asset, & Expense Declaration (MSHDA 1890)
  • Authorization to Release (HUD 9886)
  • Applicant/Tenant Authorization and Certification (MSHDA 158)
  • FSS Brochure
  • Key to Own Homeownership Brochure
  • Other necessary verification papers based on review of last transactions and EIV
  • Send Annual Re-examination Notice (MSHDA 52) to Landlord

7th of the month

WEEK 2

14th of month

WEEK 3

• Compare tenant provided documents to EIV/UIV history
• Review returned Declaration information and request income/asset/expense verifications directly from TPV source as necessary
• Send Notice of Inspection (MSHDA 104) to Landlord & Tenant
• Send Lead Paint Hazard Warning Notice (MSHDA 105d) for target housing (if applicable)
• Send Final Notice (MSHDA 14) if no response to Request for Required Documents

21st of month

WEEK 4

• Conduct Annual Re-examination Notice Negotiations to comply with Rent Reasonableness;
• Follow-up if MSHDA 52 not returned by landlord
• Send Annual Re-Examination Notice (MSHDA 52) to tenant for rental changes

28th of month

WEEK 5

• Conduct Annual HQS Inspection
• Conduct UIV verifications or meetings as needed
• Send Inspection Deficiencies Notice (MSHDA 105) if applicable
• Make verbal reinspection appointment if applicable

7th of second month

WEEK 6

• Review verification responses & send Program Termination (MSHDA 1634b) if applicable to close case
• Calculate Case/Enter in Elite
• Prepare forms
• Adjustment Notification (MSHDA 34), etc.
• See Forms Reference/Submission Chart (MSHDA 284)

14th of second month

WEEK 7

21st of second month

WEEK 8

• Send Contract Termination Notice (MSHDA 95) if applicable

28th of second month

WEEK 9

• Perform HQS Re-inspection
• Prepare/Send Abatement Paperwork if applicable

7th of third month

WEEK 10

• Organize file documents (MSHDA 284)
• Prepare and send documents to tenant and landlord

14th of third month

WEEK 11

• Forward/organize file materials/documents to Department Tech

21st of third month

WEEK 12

• Complete all pending re-exams, and forward file documents to Department Tech

28th of third month