ࡱ> @ H)bjbjFF g,, " T BBBtv '`FvIIIIJdl$5R! =qJJ=q=q II4rrr=q I Ir=qrr| 0~I 0qP_BMq}0'}5iqB5,0~ TB  5 >~HZp"|prppZpZpZp $)7 r 7  HYPERLINK "http://ditforms.state.mi.us/SEM_Template_Instructions.doc" Instructions for completing SEM templates may be accessed by pressing ctrl + Click HERE. State of Michigan  FORMTEXT (Insert Project Name Here) Conversion Plan General Information Project ID / Acronym:  FORMTEXT Project ID / AcronymDate: FORMTEXT Date PreparedOrganizational Title:  FORMTEXT Organizational TitleModification Date: FORMTEXT Date ModifiedAuthor(s):  FORMTEXT Author name and functionMDIT Authorized by: FORMTEXT Authorized by Privacy Information The Insert Project Name Here field below will fill in automatically when the document is printed the first time, or you may click the Update Fields button on the toolbar to update them when you wish. This document may contain information of a sensitive nature. This information should not be given to persons other than those who are involved in the  REF ProjectName (Insert Project Name Here) project or who will become involved during the lifecycle. Change Control The following information is being used to control and track modifications made to this document. To complete the following table, click under Revision Date. and enter text, tab across or click in the remaining columns for input. To add rows, TAB from the last column of the last row. Revision DateAuthorSection(s)Summary Table of Contents  TOC \o "1-3" \z General Information  PAGEREF _Toc162423979 \h 1 Table of Contents  PAGEREF _Toc162423980 \h 2 1. Introduction  PAGEREF _Toc162423981 \h 3 1.1 Purpose  PAGEREF _Toc162423982 \h 3 1.2 Scope  PAGEREF _Toc162423983 \h 3 1.3 Background  PAGEREF _Toc162423984 \h 3 1.4 References  PAGEREF _Toc162423985 \h 3 2. Conversion Activities  PAGEREF _Toc162423986 \h 3 2.1 Conversion Tasks/Subtasks  PAGEREF _Toc162423987 \h 4 2.2 Resources  PAGEREF _Toc162423988 \h 4 2.3 Schedule  PAGEREF _Toc162423989 \h 4 3. Conversion Requirements  PAGEREF _Toc162423990 \h 4 3.1 Input Data  PAGEREF _Toc162423991 \h 4 3.2 Specifications  PAGEREF _Toc162423992 \h 4 3.3 Output Data  PAGEREF _Toc162423993 \h 5 3.4 Validation  PAGEREF _Toc162423994 \h 5 3.5 Security Requirements  PAGEREF _Toc162423995 \h 5 Approval Information  PAGEREF _Toc162423996 \h 5  Introduction This section should describe the purpose and scope of the conversion plan; a brief system/project background description, and references used to develop the plan.  MACROBUTTON [1] "Click HERE and Type"  1.1 Purpose Describe the purpose of the conversion plan. The plan should clearly define the system or project's conversion procedures; outline the installation of new and converted files/databases; coordinate the development of file-conversion programming, and plan the implementation of conversion procedures. Depending on the factors that must be considered for each system/project, the conversion plan should consider the following: Determine if any portion of the conversion process should be performed manually. Determine whether parallel runs of the old and new systems will be necessary during the conversion process. Understand the function of the data in the old system and determining if the use will be the same or different in the new system. The order that data is processed in the two systems. Volume considerations, such as the size of the database and the amount of data to be converted; the number of reads and the time required for conversions. User work and delivery schedules; time frames for reports, etc. Whether data availability and use should be limited during the conversion process. The disposition of obsolete or unused data that is not converted.  MACROBUTTON [1] "Click HERE and Type"  1.2 Scope Provide a general description of the boundaries of the data conversion effort. This may include the specific system functions affected; functions/data not affected/converted; discussion as to whether the conversion process will be implemented in phases or stages; what data related to certain business processes will be converted first, etc. Note: Multiple conversion plans may be required if a system is to replace several different current systems.  MACROBUTTON [1] "Click HERE and Type"  1.3 Background Provide a general description of the system(s) or project. This may include information on both the current and new systems.  MACROBUTTON [1] "Click HERE and Type"  1.4 References Identify the sources of information/reference materials which were used to develop this document, such as IEEE, DOE's Systems Engineering Methodology (SEM), project documentation, etc.  MACROBUTTON [1] "Click HERE and Type"  2. Conversion Activities This section should describe the detailed activities, resources, and schedule associated with the conversion.  MACROBUTTON [1] "Click HERE and Type"  2.1 Conversion Tasks/Subtasks Identify in detail the tasks and subtasks which must be performed in order to effect the conversion. They should be listed in order of required occurrence. All task dependencies should also be identified. Note: This information may be depicted in the form of a work breakdown structure (WBS), and appended to the plan.  MACROBUTTON [1] "Click HERE and Type"  2.2 Resources Identify the required personnel, equipment, staffing resources, etc., needed to perform each task/subtask. Note: Information on staffing resources may be depicted in the above referenced work breakdown structure (WBS) and appended to the plan.  MACROBUTTON [1] "Click HERE and Type"  2.3 Schedule Estimate the time required to complete each task and subtask. Note: This information may be depicted in the above referenced work breakdown structure (WBS) and appended to the plan.  MACROBUTTON [1] "Click HERE and Type"  3. Conversion Requirements Identify the required personnel, equipment, staffing resources, etc., needed to perform each task/subtask. Note: Information on staffing resources may be depicted in the above referenced work breakdown structure (WBS) and appended to the plan.  MACROBUTTON [1] "Click HERE and Type"  3.1 Input Data Provide a description of the data which must be converted (prior to its use in the proposed system). The description should include its name, source form or record layout, storage medium, location, volume, size, access method, and any security considerations.  MACROBUTTON [1] "Click HERE and Type"  3.2 Specifications Describe in detail how the conversion will be accomplished. If computer programs are to be used, provide their specifications, e.g., program logic, interfaces, error/exception processes, etc. Data Cross Reference File NameData ElementPictureDestination TableDestination ElementB&RB_N_R_CODEX(9)SPD_B_AND_RB_AND_R_CODEB_N_R_TITLEX(40)SPD_B_AND_RB_AND_R_TITLECIDO-KEYX(9)SPC_CIDCID_CODEO-TEXTX(40)SPD_CIDCID_TITLEO-OTHERX(51)SPD_CIDINTEGRATED_FLAG MACROBUTTON [1] "Click Here"  The chart depicts the data layout and a cross reference between the data elements and their destination table/element in a database. To add rows, TAB from the last row, last column.  MACROBUTTON [1] "Click HERE and Type"  3.3 Output Data Provide a detailed description of the data which will result from the conversion process. The description should include its name, record layout, storage medium, location, volume, size, access method, and any security considerations.  MACROBUTTON [1] "Click HERE and Type"  3.4 Validation Provide a detailed description of the manual and/or automated controls and methods to be used to ensure that all data intended for conversion has been converted.  MACROBUTTON [1] "Click HERE and Type"  3.5 Security Requirements See Security Plan Approval Information The signatures relay an understanding of the purpose and content of the document by those endorsing it.  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