ࡱ> @ I5bjbjFF g,,,! dz>z>z>7VD*BjEEEEF#i< (t $R- zFFzz EE4}}}z E E}z}}/p E 4z>z<&0Vۦ{x t`   Ũ<Hy>y,}y$yHyHyHy$*69D|69HYPERLINK "http://ditforms.state.mi.us/SEM_Template_Instructions.doc"Instructions for completing SEM templates may be accessed by pressing ctrl + Click HERE. HYPERLINK "http://ditforms.state.mi.us/TellUsWhatYouThink.aspx?Form=SEM-703"Press ctrl + Click HERE to send us comments/suggestions regarding this template. State of Michigan  FORMTEXT (Insert Project Name Here) Training Plan General Information The fields which ask for the Project Name will fill in automatically when the document is printed the first time, or you may click the Update Fields button on the toolbar to update them when you wish. Project ID / Acronym:  FORMTEXT Project ID / AcronymDate: FORMTEXT Date PreparedOrganizational Title:  FORMTEXT Organizational TitleModification Date: FORMTEXT Date ModifiedAuthor(s):  FORMTEXT Author name and functionMDIT Authorized by: FORMTEXT Authorized by Privacy Information The Insert Project Name Here field below will fill in automatically when the document is printed the first time, or you may click the Update Fields button on the toolbar to update them when you wish. This document may contain information of a sensitive nature. This information should not be given to persons other than those who are involved in the  REF ProjectName (Insert Project Name Here) project or who will become involved during the lifecycle. Change Control The following information is being used to control and track modifications made to this document. To complete the following table, click under Revision Date. and enter text, tab across or click in the remaining columns for input. To add rows, TAB from the last column of the last row. Revision DateAuthorSection(s)Summary Table of Contents  TOC \o "1-3" \z General Information  PAGEREF _Toc162422368 \h 1 Table of Contents  PAGEREF _Toc162422369 \h 2 1. Introduction  PAGEREF _Toc162422370 \h 3 1.1 Scope  PAGEREF _Toc162422371 \h 3 1.2 Objectives  PAGEREF _Toc162422372 \h 3 1.3 Background  PAGEREF _Toc162422373 \h 3 1.4 References  PAGEREF _Toc162422374 \h 3 2. Training Requirements  PAGEREF _Toc162422375 \h 3 2.1 Roles and Responsibilities  PAGEREF _Toc162422376 \h 3 2.2 Training Evaluation  PAGEREF _Toc162422377 \h 3 3. Training Strategy  PAGEREF _Toc162422378 \h 3 3.1 Training sources  PAGEREF _Toc162422379 \h 4 3.2 Pilot Class  PAGEREF _Toc162422380 \h 4 3.3 Dependencies/Constraints/Limitations  PAGEREF _Toc162422381 \h 4 4. Training Resources  PAGEREF _Toc162422382 \h 4 5. Training Environment  PAGEREF _Toc162422383 \h 4 6. Training Materials  PAGEREF _Toc162422384 \h 4 6.1. Update/Revise Training Materials  PAGEREF _Toc162422385 \h 4 Approval Information  PAGEREF _Toc162422386 \h 4 Appendix  PAGEREF _Toc162422387 \h 6  1. Introduction Describe the purpose of the training plan, and the organization of the document.  MACROBUTTON [1] "Click HERE and Type"  1.1 Scope Describe the project and/or organizational boundaries of the training, such as initial training for system users, remedial training for the system maintenance staff, etc.  MACROBUTTON [1] "Click HERE and Type"  1.2 Objectives Describe the objectives or expected results of the training. Express objectives as actions that the users will be expected to perform once they have been trained. A course outline may also be included. Reference Appendix A for example course outline.  MACROBUTTON [1] "Click HERE and Type"  1.3 Background Provide a general description of the system, and an overview of the training curriculum.  MACROBUTTON [1] "Click HERE and Type"  1.4 References Identify sources of information used to develop this document, such as IEEE or project documentation.  MACROBUTTON [1] "Click HERE and Type"  2. Training Requirements Describe the general work environment (including equipment), and the skills for which training is required (management, business, technology, etc.). The training audience should also be identified (category of user: upper management, system administrator, administrative assistant, etc.). It may also identify individuals or positions needing specific training. Include the time frame in which training must be accomplished.  MACROBUTTON [1] "Click HERE and Type"  2.1 Roles and Responsibilities Identify the roles and responsibilities of the training staff, such as management of the training development and implementation; course presenters/instructors; development and distribution of instructional materials, etc. It may also include the identification of other groups who may serve as consultants, such as members of the development team, experienced users, etc. Note: Information for this section (2.1 Roles and Responsibilities) may appear in the system overall Work Breakdown Structure (WBS), which is typically appended to or associated with the system Project Plan. If so, simply reference the system WBS, or append the WBS to this document..  MACROBUTTON [1] "Click HERE and Type"  2.2 Training Evaluation The effectiveness of training must continually be evaluated. Describe how training evaluation will be performed. Evaluation tools, forms, etc., should be included. Also describe the revision process with regard to the modification of the course and course materials resulting from the evaluations.  MACROBUTTON [1] "Click HERE and Type"  3. Training Strategy Describe the type of training (e.g., classroom. CBT, etc.); and the training schedule (duration, sites, and dates). Longer lead times may be required for scheduling field site training. Some factors may include: adequacy of training facilities; accommodations; need to install system files; modem/communication issues; physical access to buildings, escorts needed within facilities, etc. Some of the aforementioned areas may also need to be addressed when training is performed locally (non-field training). Note: It is suggested that form DIT-0121, Class and Attendance Record, be used to document and track information associated with individuals receiving training. The form can be located at:  HYPERLINK "http://10.42.127.94/DITForms/DIT-0121.dot" http://10.42.127.94/DITForms/DIT-0121.dot .  MACROBUTTON [1] "Click HERE and Type"  3.1 Training sources Identify the source or provider for the training. Training may be internal (course developed in-house) or external (contracted to external training agencies)..  MACROBUTTON [1] "Click HERE and Type"  3.2 Pilot Class Once the training is developed, it should be presented to a test group that may included the training manager and staff, members of the development team, key users, representative members of the target audience, etc. The training is then revised based on recommendations from the pilot audience. Provide details about the proposed pilot class (audience, location, date, etc.).  MACROBUTTON [1] "Click HERE and Type"  3.3 Dependencies/Constraints/Limitations Identify all known dependencies constraints, and or limitations that could potentially affect training on the project.  MACROBUTTON [1] "Click HERE and Type"  4. Training Resources Identify all of the essential resources known to be associated with the specified training. This should include hardware/software, instructor availability, training time estimates, projected level of effort, system documentation, and other resources required to familiarize the trainer with the system, produce training materials, and provide the actual training. The identification and availability of other resource groups (as referenced in section 2.1, Roles and Responsibilities) should also be included.  MACROBUTTON [1] "Click HERE and Type"  5. Training Environment Describe the equipment and conditions required for the training, including installations, facilities, and special databases (typically should be a separate, independent development/production environment. Also identify any actions required by other groups, such as users, to ensure all equipment is in place and specified conditions are met before the training..  MACROBUTTON [1] "Click HERE and Type"  6. Training Materials Describes the types of training materials required for the training. The training materials d3eveloped may include handouts, workbooks, manuals, computerized displays, demonstrations, and Power Point presentations. Note: Training manuals or workbooks differ from the user manual. They are tutorial in nature and follow a functional, work flow approach to learning the system with a strong focus on "hands-on" exercises and examples. During the development of training materials, it is helpful to identify at least one expert in the user community who can assist the trainer by describing the user environment and work flow and answering questions. The training materials and curriculum should accurately reflect the system. Users should also be introduced to the user manual so they can use it as a learning and reference tool. An instructor guide should also be developed. The guide is particularly useful after the initial training is completed, since subsequent training may occur at infrequent intervals..  MACROBUTTON [1] "Click HERE and Type"  6.1. Update/Revise Training Materials Once training materials are developed and pilot-tested, they must be subjected to the same kind of configuration management process as the other system documentation. Training materials should remain current with system enhancements. To accomplish this, the training team should be included in distributions of release changes and provided sufficient time to update training materials before the next scheduled user training. Describe the change release process with regard to the training team, and how training materials will be kept updated.  MACROBUTTON [1] "Click HERE and Type"  Approval Information The signatures relay an understanding of the purpose and content of the document by those endorsing it.  FORMCHECKBOX Approve FORMCHECKBOX Approve with Modifications FORMCHECKBOX RejectComments:  MACROBUTTON [1] "Click HERE and Type"  Name / TitleInitial SignoffDateFinal Signoff DateClient Sponsor FORMTEXT      DIT Sponsor FORMTEXT      Project Manager FORMTEXT       Appendix Example Course Outline Course Outline The training outline should list the training objectives and the training content. Note: Training will vary considerably depending upon the training objectives and the system structure. When the course outline has been approved, course development should begin. 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