• Record Series Inventory (HAL 507): This form is used to conduct an inventory of the records (paper, microfilm, photographic, etc.) that are created and maintained by a government agency. The information collected with this form is used to develop a Retention and Disposal Schedule. The Records Management Services completes these forms when developing schedules for agencies, local governments that are developing their own agency-specific schedule should use this form to collect the information they need.

• Electronic Records Series Inventory (HAL 270): This form is used to conduct an inventory of the electronic records (databases, spreadsheets, web based applications, etc.) that are created and maintained by a government agency. The information collected with this form is used to develop a Retention and Disposal Schedule. The Records Management Services completes these forms when developing schedules for agencies, local governments that are developing their own agency-specific schedule should use this form to collect the information they need.

• Local Government Records Retention and Disposal Schedule (MH-43): This form is used by local governments that want to get an agency-specific retention schedule approved.

• Archives of Michigan Direct Records Transmittal (MH-85): This form is used to request the transfer of records with historical value to the Archives of Michigan for permanent preservation. State agencies may also submit this information directly to the Archives using the Versatile computer system.

• Records Transfer Request (DMB-948): This form is used to request that the Department of Management and Budget pick-up boxes that are ready to be shipped to the State Records Center for storage. Barcode labels must be on the box when they are picked up.

• Records Management Services, Microfilm Duplication Job Order: This form is used to order duplicate rolls of microfilm.

Updated 06/26/2007

Michigan Historical Center, Department of History, Arts and Libraries
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