Office of Adult Education Guidebook

The purpose of this Guidebook is to assist adult education personnel in applying for, implementing, and administering state and federal adult education funds. 

This "living" document will be updated frequently in part or whole, depending on changes in state and/or federal legislation or regulations. Suggestions for improving the usability of this document are encouraged. It is through the adult educators who work with the adult learners on a daily basis that valuable feedback on the appropriateness, relevance, and utility of this Guidebook can be received and incorporated. 

CONTENTS 

A. EXECUTIVE SUMMARY 

1. Program Summary 
2. State Program Funding 
3. Federal Program Funding 
4. State Plan for Adult Education 
5. Data Gathering and Reporting 
6. Adult Education Planning Calendar 
7. Adult Education: Program Eligibility for Federal & State Programs 

B. STATE ADMINISTRATION 

• State Staff Roles and Assignments   
• Adult Education Task Force Groups  
  Membership Lists
  Complete Membership List
  Curriculum
  Data
  GED
  Performance and Program Improvement
  WDA and MAEPD       

C. POLICY 

1. Adult Learning Plan 
2. Assessments 
3. Budget Revisions 
4. Continued Eligibility  
5. Dual Enrollment 
6. Michigan Adult Education Reporting System (MAERS) 
7. Pre- and Post-Test Requirements 
8. State Goals 
9. State School Aid Act Recapture 
10. Supplement vs Supplant 
11. Teacher Certification Requirements 
12. Tuition and Fees 

D. PROGRAMS AND SERVICES 

1. Adult Basic Education (ABE) 
2. English as a Second Language (ESL) 
3. High School Completion (HSC) 
4. General Educational Development (GED)
   A.  GED Test Preparation 
   B.  GED Testing 

E. FUNDING SOURCES 

1. Federal WIA Title II Core Program  
   1. INSTRUCTION
      
      1. WIA Core Programs
         • Program Abstract (Federal EL Civics) 
         • Program Abstract (Federal Institutional) 
         • 2012-13 WIA Core Program Application     
         • 2012-13 Program Guidance and Instructions (General Instruction/Institutional/EL Civics)       
         • 2011-12 WIA Core Final Report 
      2. WIA Instructional Initiatives 
         • Program Abstract 
         • 2012-13 WIA Instructional Initiatives Application 
         • WIA Instructional Initiatives Final Report 
   2. STATE LEADERSHIP 
      • Program Abstract 
      • 2012-13 WIA Special Projects Application 
      • 2012-13 Program Guidance and Instructions (Special Projects Grant) 
      • 2008-09 WIA Special Projects Final Report 
        • Narrative Report 
        • Evaluation Form 
        • Participant Sign-in Sheet 
2. State School Aid Act, Section 107 
   • Program Abstract 
   • 2012-13 Section 107 State School Aid Act Application 
   • 2012-13 Section 107 State School Aid Act Requirements  
   • 2012-13 Grant Expenditure Function Codes   
   • 2011-12 Section 107 Performance Objectives Report Form 
   • 2011-12 Section 107 Performance Objective Report Instructions 
   • Adult Education Participant Accounting Manual, Section 107 (Effective July 2013) 
   • Adult Education Participant Auditing Manual, Section 107 (Effective July 2013)
   • PowerPoint: Adult Education Participant Accounting and Auditing Manuals (effective July 2013) 
   • Adult Education Participant Accounting Manual, Section 107 (May 2008) 
   • Adult Education Participant Auditing Manual, Section 107 (May 2008) 

F. PROGRAM PLANNING AND QUALITY 

1. Michigan State Plan: Goals for Adult Education 
2. Compliance and Monitoring of Adult Education Programs
   • Program Abstract 
   • Adult Education Compliance Review Manual (October 2010)
   • Monitoring Manual Checklist (from October 2009)  
   • Monitoring Questions (from 2011) 
   • Appendix A: Sample Corrective Action Plan Form 
   • Appendix B: Sample Timesheet Form 
   • Appendix C: Sample Semi-Annual Certification Letter  
   • Appendix D: Semi-Annual Time Certification 
   • Appendix E: Sample Chart of Accounts Coding 
   • Appendix F: Sample Financial Review Form 
   • Appendix G: Sample Participant File Review Form 
   • Appendix H: Compliance Review Onsite Monitoring Summary
   • 2011-12 Monitoring Calendar    

G. ADULT LEARNING PLAN 

• Adult Learning Plan Abstract - Effective July 2012 (lastest version)    
• Adult Learning Plan - Effective July 2012   
• Adult Learning Plan Template - Effective July 2012   
• Adult Learning Plan Technical Assistance Paper - Effective July 2012 
• MDOC Adult Learning Plan - Effective July 2012 
• MDOC Adult Leraning Plan Technical Assistance Paper - Effective July 2012 
• MDOC Educational Program Plan 

H. ASSESSMENTS 

• Assessment Abstract 
• Assessment Policy: Effective July 1, 2012
• ABE/ESL Educational Functioning Level Table   

I. MAERS 

• Program Abstract 
• New MAERS Manual 2013 
• MAERS Follow Up Manual 

J. ACRONYMNS AND DEFINITIONS 

• Adult Education Acronyms  
• Adult Education Definitions 

K. APPENDICES 

1. Governor's Vision and Goals 
2. WDA Mission/Vision & Office of Adult Education Mission/Vision 
3. Council for Labor and Economic Growth (CLEG) Report 
4. Michigan Adult Education Providers
   • 2009-10 WIA Core: General Instruction 
   • 2009-10 WIA Core: Institutional 
   • 2009-10 WIA Core: EL Civics
   • 2012-13 Section 107 State School Aid 
5. Michigan Literacy Councils 
6. Postsecondary Services 
7. Michigan Works! Agencies 
8. Educational Advisory Group Chairpersons 
9. Professional Associations & Bridges Group 
10. Michigan Adult Education State Plan 
11. Federal Title II WIA (Legislation) 
12. State School Aid Act  (2012-13) (Legislation)