September 17, 2009 - Reminder to all Trading Partners that CHAMPS has different front end editing and loading edits than our Legacy system.  Some providers may receive rejected 997 files and will be required to make fixes to their files and resubmit.  Since September 14th, MDCH has noticed two errors that are causing some 997 rejections:
 
1 - Special Characters are being used when they are not allowed (e.g. /, $, #, etc.)
2 - Spaces are being used inappropriately between delimiters (* *) and at the end of files. 
 
Please make sure that you are sending HIPAA compliant transactions to the Data Exchange Gateway (DEG). 
 
Also, Billing Agents will begin receiving 997 acknowledgments for files that have been sent through CHAMPS.  Beginning Friday, September 18th, Trading Partners can log into CHAMPS to download these files directly.  You will have to log in with the Profile of "Claims Access" and then click on the "My Inbox" tab and go to the "HIPAA" Hyperlink to retrieve this file. 
 
If you have any questions on navigation in CHAMPS please view our information online at www.michigan.gov/mdchand click on the CHAMPS link.

In addition, please make sure your Billing Agent Enrollment Application has the correct Support and Technical Contact. MDCH will be using this information for any contact that is needed regarding, enrollment, claims, etc. now that CHAMPS is live.

  September 14, 2009 - MDCH is excited to announce that CHAMPS is now  adjudicating 837 files directly. CHAMPS will not change the way that any Trading Partners submit or transfer claims. CHAMPS will communicate directly with the DEG to receive any files that have been uploaded through the DEG.

Any files submitted to the DEG September 10, 2009 through September 13, 2009 have been on hold and these will now be moved to CHAMPS. You may have originally received an accepted 997 from legacy, but now that these files will be moved into CHAMPS you will receive an additional 997.

Any new files submitted will receive the single 997 from CHAMPS. MDCH will be closely watching any new file transmissions into CHAMPS, therefore providers may not receive a 997 instantaneously.

  September 10, 2009 - CHAMPS HIPAA File Submission Update: Due to the implementation of the CHAMPS system, all providers submitting 837 files will need to ensure that they are following HIPAA guidelines. Please review the updated CHAMPS HIPAA Companion Guides located on the CHAMPS website at www.michigan.gov/MDCH>>CHAMPS>>Resources. Failure to adhere to HIPAA guidelines will result in a rejected 997 acknowledgment file.

  August 31, 2009 - Upate: If you are using ssl ftp (this includes WS FTP Pro or other ssl ftp clients), or https and the web browser,  you will have a new look on Monday 8/31. You should not have a problem logging into the system to submit your files, with your User ID and Password that you are currently using.  If you do have a password issue and need your password reset please contact :   The DEG Hotline can be contacted to verify passwords at (517) 322-6611 until 9/11/09.  After this date,  please submit a request to the automatedbilling@michigan.govfor issues on logging into the system.

  August 25, 2009 - The State of Michigan's Data Exchange Gateway is changing platforms this weekend 8/29/2009. 

If you are using ssl ftp (this includes WS FTP Pro or other ssl ftp clients), please make sure your password is in UPPER CASE.  If it is lower case now, you can already change it to UPPER CASE.
 
If you are using https and the web browser, you will have a new look on Monday 8/31. Your https password may not work.  Here are a few things to try before calling us:
       1.  Try your password in UPPER CASE.
       2.  Try your usercode as the password in UPPER CASE.
If that works, please use the web to change your password to what you desire, keep it UPPER CASE.
       3.  The DEG Hotline can be contacted to verify passwords at (517) 322-6611.
       4.  If neither of these works, please contact us at AutomatedBilling@michigan.govto have your password reset.

  May 12, 2009 -   Please be advised: Medicaid will no longer accept CO 42 (Contractual Obligation) for all Out Patient Hospital (OPH) Claims as this was end dated as of June 2007.  In replacement all providers should use the CO 45 when reporting Contractual Obligations.  Please make the necessary changes to all OPH claims submitted regardless of the date of service.

  December 5, 2008 - The 835 (electronic remittance advice file) for Pay Cycle 48 (November 26, 2008) was sent to Billing Agents with incomplete or incorrect warrant information. This file was reprocessed and resent to all Billing Agents on Pay Cycle 49 (December 4, 2008).  Please disregard the original 835 file sent for Pay Cycle 48 on November 26, 2008.

  June 6, 2008 -  All Billing Agents must revalidate their current enrollment information through the online CHAMPS system. The revalidation must be completed prior to September 30, 2008 ( MSA 08-33 ). If you are a currently enrolled Billing Agent with MDCH and have not revalidated your enrollment information, please do so as soon as possible. For a complete listing of Billing Agents that have not revalidated please click  here .

  March 31, 2008  - As of January 1, 2008, MDCH is no longer accepting new Billing Agent ID Request Forms.  Any new billing agents that wish to enroll can access the new CHAMPS Provider Enrollment system.  Please visit the CHAMPS website for more information.

BILLING AGENT

All new Billing Agent enrollments must be completed utilizing the CHAMPS system. This process replaces the paper enrollment using the "Billing Agent ID Request" form. All providers who are associated to a Billing Agent will not be able to complete a new enrollment until the Billing Agent has been approved in CHAMPS.

• New Enrollment Webinar
• SSO/Domain Webinar
• Billing Agent User Guide
• Billing Agent New Enrollment Quick Reference Guide