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| May 2, 2006 Commission Minutes |
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State of Michigan
DEPARTMENT OF CIVIL SERVICE
Civil Service Commission Meeting
May 2, 2006 |
| Present: |
Susan Grimes Munsell, Chairperson
F. Thomas Lewand, Commissioner
James P. Pitz, Commissioner
James D. Farrell, State Personnel Director
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| Absent: |
Sherry L. McMillan, Commissioner
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| 1. |
CALL TO ORDER |
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The meeting of the Civil Service Commission was opened by Civil Service Commission Chairperson Susan Grimes Munsell at 10:03 a.m. in Conference Room A, Lower Level, Capitol Commons Center, 400 S. Pine Street, Lansing, Michigan. |
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a. |
Approval of Minutes |
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On motion duly made and supported, the Commission approved the minutes of the December 13, 2005, meeting.
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b. |
Public Employee Recognition Week |
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On behalf of the Civil Service Commission, Chairperson Munsell recognized all state employees thanking them for their excellent work in serving the citizens of Michigan. Chairperson Munsell’s comments were supported by Commissioners Pitz and Lewand. |
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c. |
Retirement Resolution – Charla Powell |
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On motion duly made and supported, the Commission adopted the following Resolution:
Whereas, Charla Powell has decided to retire from State Government after more than 26 years of service, of which nearly 23 years were with the Department of Civil Service, and
Whereas, Charla has demonstrated commitment and dedication throughout her career as a public servant, gaining the respect and admiration of her colleagues, and
Whereas, Charlahas demonstrated extensive knowledge of the Department of Civil Service and state government and imparted that knowledge with enthusiasm and style, and
Whereas, Charla,in her capacities as personnel management analyst, specialist, and manager and, most recently, as manager of the Office of Employment Information and Career Planning Services, and
Whereas, Charla was instrumental in the inception and implementation of the Office of Employment Information and Career Planning Services and continually explored means by which to improve services to the public, and
Whereas, Charla will always be remembered for her warm smile and laughter, and
Whereas, Charlawill now be able to spend more time with her daughter, Christa, in sunny California, and
Whereas, Charla can further indulge in her love of reading, church and senior citizens’ activities, jewelry beading, movies, and travel.
Resolved,that the Michigan Civil Service Commission does hereby extend to Charla Powell its heartfelt appreciation for her dedicated efforts and many accomplishments during her years of service, and offers its warmest wishes for much health and happiness in her retirement. |
| 2 |
AMENDMENTS TO AGENDA |
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Chairperson Munsell noted for the record that there were no amendments to the agenda. |
| 3. |
INFORMATIONAL REPORTS |
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a. |
Director’s Report: The Commission received the following report from State Personnel Director James Farrell.
Unclassified Position Report
Civil Service Commission Rules require the State Personnel Director to report on the establishment or abolishment of positions in the state unclassified service.
Department of Treasury
The Department of Treasury submitted a request dated January 6, 2006, to establish an exempt, unclassified position to serve as the Deputy State Treasurer for Local Government Services. Concurrently, the position of Public Information Officer was abolished. The request was approved on January 11, 2006.
Department of Attorney General
The Department of Attorney General submitted a request dated January 20, 2006, to establish an exempt, unclassified position to serve as the Director of Constituent Relations. Concurrently, the Deputy Chief of Staff position was abolished. The request was approved on January 31, 2006.
In addition, the Department of Attorney General submitted a request dated February 23, 2006, to establish an exempt, unclassified position to serve as the Communications Liaison. Concurrently, the position of Director of Communications was abolished. The request was approved on February 24, 2006.
Department of Civil Rights
The Department of Civil Rights submitted a request dated February 21, 2006, to establish an exempt, unclassified position to serve as the Executive Office Assistant. Concurrently, the Public Information Officer position was abolished. The request was approved on February 24, 2006.
Department of Environmental Quality
The Department of Environmental Quality submitted a request dated February 24, 2006, to establish an exempt, unclassified position to serve as the Press Secretary. Concurrently, one of the Executive Office Assistant to the Communications Director positions was abolished. The request was approved on February 27, 2006.
Compensation Rates
As previously authorized in letters of understanding approved by the Civil Service Commission for the AFSCME and UAW agreements, compensation rates for extracurricular program services for two positions at the Michigan Schools for the Deaf and Blind for the 2005-2006 school year were approved.
Administrative Leave Bank
The Michigan Association of Governmental Employees (MAGE) submitted a request dated January 26, 2006, to establish an administrative leave bank for MAGE for 2006. In addition, MAGE requested carry-forward of 100 unused hours from 2005. Both requests were approved on February 1, 2006.
Regulations
Civil Service Commission Rules require that the State Personnel Director report to the Commission on the promulgation of regulations, which are issued to further implement Commission rules.
Regulation 5.02, Premium Payment of Overtime, On-Call Compensation, and Callback Compensation - Effective April 9, 2006
This regulation was revised to reflect the change in the highest eligible employee rate of approved overtime pay for ineligible employees, resulting from the general wage increase effective April 9, 2006.
Regulation 7.01, Disbursements for Personal Services Outside the Classified Service
Effective March 26, 2006
This regulation was amended to include new language that provides guidance in determining whether a service is within or outside the jurisdiction of the Department of Civil Service, and authorizes Civil Service review of non-jurisdictional services being provided. Other new language specifies what is required to support an agency’s certification of its difficulty in filling a classified position and clarifies when amendments to an existing CS-138 may be appropriate. This regulation also has revised language that more accurately reflects agency certification and notice requirements for labor organizations and NEREs. Furthermore, the regulation incorporates language relative to preauthorized services from Advisory Bulletin 7.01-2, dated October 2, 2002, thus making the advisory obsolete. |
| 4. |
UNFINISHED BUSINESS |
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Chairperson Munsell noted there was no unfinished business. |
| 5. |
NEW BUSINESS |
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a. |
Travel Expense Reimbursement Rates for FY ‘07 |
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Rose Wilson, Department of Management & Budget (DMB), addressed the Commission regarding travel expense reimbursement rates for FY ’07. Ms. Wilson indicated that the rates remain unchanged from the FY ’06 rates. A memo from Lisa Webb-Sharpe, Director of the DMB, recommended adding a number of out-of-state higher-cost cities to the list and the removal of Ann Arbor and Traverse City from the “select cities” list. A copy of the letter from Lisa Webb-Sharpe is, by reference, a part of the record of this meeting.
On motion duly made and supported, the Commission approved the motion for travel expense reimbursement rates for FY ’07. |
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b. |
Letter of Understanding (LOU) to Amend UAW-Michigan Department of Community Health (MDCH) Secondary Agreement to Remove the Standish Facility and Add the Thumb Correctional Facility to MDCH Worksites for the Administrative Support and Human Services Units (Interim approval granted 03/03/06.)
Dan McLellan, General Counsel for the Commission, presented information on the LOU which amends the secondary agreement between the MDCH and UAW to remove the Standish Facility and add the Thumb Correctional Facility to the MDCH list of defined worksites.
On motion duly made and supported, the Commission confirmed the interim approval granted and approved Agenda Item 5b. Commissioner Lewand abstained from the vote and stated for the record his abstention from all matters involving the UAW. |
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c. |
Letter of Understanding (LOU) to Amend the OSE-Michigan State Employees Association (MSEA) Secondary Agreement to Allow Temporary Accrual of Additional Compensatory Time in the Labor and Trades Unit (Interim approval granted 02/24/06.)
Dan McLellan presented information on the LOU to amend the OSE-MSEA secondary agreement which provides for a temporary, one-time increase in the compensatory time allowance for a group of employees in the Management Services Division of the Michigan State Police.
On motion duly made and supported, the Commission confirmed the interim approval granted, and approved Agenda Item 5c. |
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d. |
This Letter of Understanding amends the primary collective bargaining agreement for the Institutional Unit and addresses the availability of presidential administrative leave for the local union president at the Michigan Schools for the Deaf and Blind.
On motion duly made and supported, the Commission approved Agenda Item 5d. |
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e. |
Approval of MSEA-Department of Agriculture Secondary Agreement |
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The Office of the State Employer submitted for Commission review a secondary collective bargaining agreement between the MSEA and the Michigan Department of Agriculture.
On motion duly made and supported, the Commission approved Agenda Item 5e. |
| 6. |
PUBLIC COMMENT |
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Chairperson Munsell noted there were no requests for public comment. |
| 7. |
COMMISSION APPEALS |
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In closed session on May 2, 2006, the Commission considered four decisions of the Employment Relations Board. Copies of the review sheets indicating the Commission’s actions on these decisions are on file at the Department of Civil Service. |
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ADJOURNMENT |
| There being no further items for Commission approval or public comments to be heard, Chairperson Munsell adjourned the meeting at 10:13 a.m. |
| Minutes drafted by: Michele Mann |
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