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| May 22, 2003 Commission Minutes |
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State
of Michigan
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DEPARTMENT
OF CIVIL SERVICE
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Civil
Service Commission Meeting
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May
22, 2003
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| Present: |
Susan Grimes
Munsell, Chairperson |
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Robert
P. Hunter, Commissioner |
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Sherry
L. McMillan, Commissioner |
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James P.
Pitz, Commissioner |
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John F.
Lopez, State Personnel Director |
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CALL
TO ORDER
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| 1. |
The
meeting of the Civil Service Commission was opened by Civil Service Commission
Chairperson Susan Grimes Munsell at 10:40 a.m., in Cadillac Place, Conference
Room 3-300, 3042 West Grand Boulevard, Detroit, Michigan.
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| 2. |
On
motion duly made and supported, the Commission approved the minutes of the
meeting of March 27, 2003.
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INFORMATIONAL
REPORTS
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| 1. |
The
Commission received the following report from John F. Lopez, State Personnel
Director.
Unclassified
Position Report:
Civil Service Commission Rules require me to report on the establishment
or abolition of positions in the unclassified service. Since the last
commission meeting, I approved the following requests:
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Family Independence
Agency: I received a March 17, 2003 request to establish an unclassified
position to serve as the Chief Deputy Director of the Family Independence
Agency. The unclassified Welfare Reform Specialist and Volunteer Services
Liaison positions were abolished. This request was approved on March 25,
2003. I received a March 28, 2003 request to establish an unclassified
position to serve as the Deputy Director for Service Delivery. This request
was approved on April 3, 2003.
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Regulations
Civil Service Commission Rules require that I report to the Commission on
the promulgation of regulations, which are issued to implement commission
rules.
Since the last commission meeting, the following regulation was revised
and reissued:
Regulation 5.18 Group Insurance Plan Complaints - Effective: 4-14-03
Summary: The regulation was amended to establish a new procedure for classified
employees to file privacy complaints over the use and disclosure of their
personal health information related to eligibility and enrollment in the
state health insurance plans.
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NEW
BUSINESS
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| 1. |
D.
Daniel McLellan, General Counsel, reported on the letter of understanding
between the Office of the State Employer and the Michigan Public Employees,
SEIU, Local 517M (MPES) regarding vacation scheduling for Human Services
Support Unit employees in the Bureau of Workers' and Unemployment Compensation.
The State Personnel Director, with the consent of Chairperson Susan Grimes
Munsell, granted interim approval on April 7, 2003
On motion duly made
and supported, the Commission confirmed the April 7, 2003 interim approval
of the Letter of Understanding between the Office of the State Employer
and the Michigan Public Employees, SEIU, Local 517M (MPES).
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| 2. |
D.
Daniel McLellan briefed the Commission on a series of proposed amendments
to the Civil Service Rules, Regulations, and Advisories. Draft amendments
to the following rules were circulated for public review and comment in
SPDOC 03-13, dated April 24, 2003. Mr. McLellan stated that there were no
comments returned on the proposals.
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Rule
1-3: Regulations and Advisories
Rule 9-1: Definitions
Rule 1-5: Audit and Compliance
Rule 1-10: Temporary Agencies
Rule 2-6: Discipline
Rule 8-1: Grievances
Rule 8-2: Appeals of Grievance Decisions
Rule 8-4: Summary Dismissal of Grievance Appeal or Technical complaint
Rule 8-7.4: Appeal to Civil Service Commission: |
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Summary
Dismissal of Grievance Appeal or Technical Complaint |
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On motion duly made
and supported, the Commission approved the amendments to the Civil Service
Rules circulated for comment on April 24, 2003, in SPDOC 03-12 (Rev A),
effective immediately.
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| 3. |
D.
Daniel McLellan reported that the Governor has requested that the Commission
grant an additional extension of the amendments to Civil Service 2-14, Veterans'
Preference and Military Leave, through September 30, 2004. The amendments
extend pay differential and benefit continuation provisions for employees
called to active duty after September 11, 2001.
On motion duly made
and supported, the Commission adopted Resolution G-3:
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| Section
1. |
The attached
amendments to the Civil Service Rule 2-14, Veterans' Preference and Military
Leave (dated May 16, 2003), were requested by Governor Granholm on May 14,
2003, but have not been circulated for public review and comment as provided
in Rule 1-1. Therefore, as provided in Rule 1-1.3, the Civil Service Commission,
by unanimous vote of a quorum, waives the requirement of notice.
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| Section
2. |
The
attached amendments to the Civil Service Rule 2-14, Veterans' Preference
and Military Leave (dated May 16, 2003) are approved effective immediately
for all nonexclusively represented employees. |
| Section
3. |
The State
Personnel Director is authorized to approve on behalf of the Civil Service
Commission any letter of understanding agreed to between the Office of the
State Employer and an exclusive representative that provides substantially
the same extension of military leave pay differential and benefit continuation
for exclusively represented employees as authorized for nonexclusively represented
employees in the approved amendments to Rule 2-14 (dated May 16, 2003).
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COMMISSION
APPEALS
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| 1. |
In
closed session by teleconference on April 24, 2003, the Commission considered
six decisions of the Employment Relations Board. In closed session on May
22, 2003 the Commission considered six decisions of the Employment Relations
Board. Copies of the Review Sheets indicating the Commission's actions on
these decisions are on file in the Department of Civil Service.
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ADJOURNMENT
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The meeting was
adjourned at 10:55 a.m.
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NOTE
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Copies of any written
statements, reports, or staff proposals which were presented to the Commission
may be obtained by contacting the Department of Civil Service, Executive
Office, Capitol Commons Center, Lansing, Michigan. (517-373-3020.)
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