TABLE OF CONTENTS

1. Purpose
2. Civil Service Commission Rule Reference
3. Standards
4. Procedure

1. PURPOSE

   This regulation sets forth the standards for audit and correction of personnel actions processed by appointing authorities.

2. CIVIL SERVICE RULE REFERENCE

   Rule 1-5 Compliance

   The department of civil service shall periodically audit an appointing authority to ensure that the appointing authority is complying with civil service rules and regulations governing personnel transactions. If the state personnel director determines that an appointing authority has not complied with the rules and regulations, the state personnel director is authorized to direct the appointing authority to take necessary corrective action. If the appointing authority fails to take corrective action, the state personnel director is authorized to proceed with the recommended corrective action.

   Rule 5-3 Compensation Schedule

   * * *

   5-3.9 Approval and Disapproval of Disbursements for the Classified Payroll.
   The state personnel director shall certify each payroll for the classified service. Payroll certification is based on computerized payroll system edits of payroll calculations and personnel transactions and the audit of personnel transactions for compliance with civil service rules and regulations. The director shall establish edit requirements and audit procedures. The director may delete from the payroll any item that cannot be certified under this rule and shall give notice of the action, together with the reason for the action, to the appointing authority concerned.

3. STANDARDS
   
   
   1. All personnel actions must be processed in accordance with the civil service rules and regulations and departmental procedures (for example: departmental SES/Group 4 evaluation plans).
      
      
   2. The Office of Compliance (OOC) shall review personnel actions to ensure compliance with applicable rules and regulations.
      
      
      1. Review is conducted utilizing information entered into the Human Resources Management Network (HRMN) and other available data as actions are processed.
         
         
      2. On-site reviews at department human resource offices are conducted to ensure agency compliance with documentation requirements.
         
         
   3. The OOC shall notify appointing authorities of actions requiring additional documentation with specific timeframes for response.
      
      
   4. The OOC shall notify appointing authorities when corrective action is necessary with specific timeframes for the action to be taken.
      
      
   5. The OOC will follow up to ensure appropriate action is taken.
      
      
   6. The OOC may notify the state personnel director if the appointing authority fails to take appropriate action.
      
      
   7. The state personnel director may direct Department of Civil Service staff to proceed with corrective action and provide notification to the appointing authority and the OOC of the action taken.

    

4. PROCEDURE

CONTACT

Questions regarding this regulation should be directed to the Office of Compliance, Department of Civil Service, P.O. Box 30002, 400 South Pine Street, Lansing, Michigan 48909, (517) 373-7623 or 1-800-788-1766, or MDCS-Compliance@Michigan.gov.