The Twelve-month
Trial Appointment process permits the Department of Civil Service
to include individuals with disabilities in applicant pools, under
certain conditions, without participating in the appraisal process
administered by the Department of Civil Service for the classification.
This process is designed for persons, whose disabilities prevent them
from competing, even when reasonable accommodations are provided,
with other candidates in a standard written, electronic, or other
appraisal process. This regulation contains the conditions and standards
that apply to such inclusion in applicant.
Civil
Service Rule Reference
Rule 1-7
Equal Employment Opportunity
The department of civil service and each appointing authority shall
provide equal employment opportunity in the state classified service
for all persons in accordance with the civil service rules and regulations
Rule 3-1 Examinations
* * *
3-1.4 Reasonable Accommodations
The department of civil service shall make reasonable accommodations
in its application and appraisal processfor a person with
a disability who makes a reasonable request for accommodation in advance.
The department of civil service may offer an alternative evaluation
method for a person with a disability if the person is unable to participate
in the regular appraisal process. The department of civil service
is not required to make an accommodation that would cause undue hardship.
* * *
Rule 3-5 Probation and Status3-5.1 Probationary Period
New employee
without status. A newly appointed classified employee
who does not have status in the classified service when appointed
must satisfactorily complete a working test period, called a probationary
period, and receive a final satisfactory probationary service rating
as provided in rule 2-3 [Service Ratings] as a condition of
continued employment.
Employee
with status. An employee with status who is appointed
to a new classification must satisfactorily complete a working test
period, called a probationary period, and receive a final satisfactory
probationary service rating as provided in rule 2-3 [Service Ratings]
as a condition of continued appointment in that position.
* * *
3-5.2 Length
of Probationary Period
Minimum
length. The minimum length of a probationary period is
12 months of full-time employment or 18 months of less than
full-time employment.
Extension
of Probationary Period. If the department of civil service or
the appointing authority determines that (1) the probationary period
has been insufficient to adequately test the performance of a probationary
employee or (2) the performance of a probationary employee
has been less than satisfactory, the department or the appointing
authority may extend the probationary period for an employee. Any
extension beyond an additional 6 months requires the approval
of the state personnel director. The department or appointing authority
shall give written notice of the extension of the probationary period
to the employee.
*
* *
Standards
Applicants for
the Twelve-month Trial Appointment must be referred and certified
from one of the following authorized certifying agencies: (1) Michigan
Rehabilitation Services, (2) Michigan Commission for the Blind, or
(3) Veterans’ Administration. Individuals submitting applications
directly to the Department of Civil Service, or individuals referred
by other rehabilitation agencies, are referred to authorized certifying
agencies, who can certify them for the process after verification
of the necessary supporting documentation.
The applicant
must be self-designated as a person with a disability, as defined
by applicable state and federal laws, by completing the Civil Service
Form CS-944, Application for Persons with Disabilities and Request
for Reasonable Accommodation in the Appraisal Process.
Applications
are reviewed to determine if reasonable accommodation can assist the
applicant in the written, electronic, or other appraisal process,
in accordance with regulation 3.11 [Written, Electronic, and Other
Appraisal Method Administration].
Applicants certified
for the process must possess the required education and experience
for the requested classifications listed on the Classified Civil Service
Application (CS-102) and Application for Twelve-month Trial Appointment
Program for Persons with Disabilities (CS-630) forms.
Applicants must
be able to perform the essential functions of the classification for
which they are certified, with or without reasonable accommodations.
Requests for reasonable accommodations on the job may be necessary
and provided by the employer, as described in regulation 1.04 [Reasonable
Accommodation].
The requested
appraisal method must be open in accordance with regulation 3.11 [Written,
Electronic, and Other Appraisal Method Administration].
Applicants approved
for this process are included in applicant pools in accordance with
the time period established by the Department of Civil Service.
Applicants in
this process may be removed from the referral process for the reasons
defined in rule 3-2.2.
Once an applicant
is appointed from the applicant pool, the 12-month probation period
will serve in lieu of the written, electronic, or other appraisal
process to evaluate candidates for positions in state service. Upon
satisfactory completion of the probation period, permanent status
may be granted. The same probationary rating methods and time periods
are observed as in regular appointments. Persons with a disability
who receive less than satisfactory ratings are subject to the same
conditions as other employees, including separation from employment.
Any appeals are in accordance with rule 3-5.5.
Appraisal methods
that consist of an assessment of an applicant’s education and
experience are exempted from this process.
To enable successful
job performance, whenever possible, sponsoring rehabilitation agencies
may provide supportive services to persons with disabilities appointed
under this process and to employing departments and agencies.
Procedure
Responsibility
Action
Authorized Agency
[Michigan Rehabilitation Services, Michigan Commission for the Blind,
or Veterans’ Administration]
Submits Form
CS-944, Application for Persons with Disabilities and Request
for Reasonable Accommodation in the Written, Electronic, and Other
Appraisal Process; Form CS-630, Application for Twelve-month
Trial Appointment Program for Persons with Disabilities; and Form
CS-102, Application.
The forms
must include the:
Classification
and appraisal method.
Identification
of the disability and the rationale for the certification.
Signature
of the counselor.
Department
of Civil Service
Reviews the
applications to determine if the applicant is eligible for the
program.
If the applicant
is eligible for the program:
Includes
applicant in applicant pools for which qualified.
Sends
notification letter to the applicant.
Sends
copy of approved Form CS-630 application to the authorized
certifying agency counselor.
If the applicant
is not eligible for the program:
Indicates
rejection and the rationale for rejection on the CS-630 application.
Sends
copy of disapproved CS-630 application to the authorized certifying
agency counselor.
Files the
CS-102, CS-630, and CS-944 applications for 6 months.
CONTACT Questions regarding this regulation should be directed to the Department
of Civil Service, P.O. Box 30002, 400 South Pine Street, Lansing, Michigan 48909,
(517) 373-3048 or 1-800-788-1766, or MDCS-BHRS@Michigan.gov.
NOTE: Regulations
are issued by the State Personnel Director under authority granted
in the State of Michigan Constitution and the Michigan Civil Service
Commission Rules. Regulations that implement Commission Rules
are subordinate to those Rules.
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