{Current date}
{Employee Name}
{Address}
{City. State, Zip}
Dear Mr./Ms.:
This is to confirm our conditional offer of employment to you for a permanent full-time {position title} position in the {division/section} effective Sunday, {date}. Your starting rate of pay will be $____ per hour; you will be eligible for reallocation of your position to the _____ level and a pay increase following one year of satisfactory service.
This is a conditional offer of employment. Civil Service Rule 1-7 requires that all persons who are not currently state employees submit to and pass a pre-employment drug test prior to their actual appointment to the classified service. Enclosed is a Custody and Control Form that you need to take with you to a test site where you will be required to provide a urine sample for the test; included is a listing of approved test sites in this area. You will be required to have picture identification when you go for testing. An appointment is not necessary, however, you must be tested within 24 hours of receipt of this letter or this conditional offer of employment is withdrawn. We will be in contact with you when we have received the results of the test, which normally is in three to five days. If you test positive, refuse to be tested, interfere with the testing procedure, or tamper with a test sample, this conditional offer of employment is withdrawn.
If the result of the pre-employment drug test is negative, you will be expected to report to the Personnel Office located {HR Office location} at {time} on {start date}. At the time of hire we will need to make a copy of your driver's license and social security card. Enclosed please find insurance and beneficiary designation forms that you may prefer to complete prior to your start date and bring with you on March 4th. If you have any questions about the forms or coverage, just bring the forms with you and we will assist you in completing them during your orientation. Documentation for those persons you will have on your insurance contract must be provided as indicated on the enclosed information sheet.
Enclosed please find a copy of the {Hiring Department} Employee Handbook so that you may have an opportunity to review it prior to your hire date.
We wish to welcome you to our staff and look forward to seeing you on {start date}. If you have any questions, please feel free to contact me at {number}.
Sincerely,
{Name}
{Title}
Enclosures
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