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| Why
are you using only Microsoft Word? |
Microsoft Word is the word processing system in use by most of the
Human Resources Offices in the state of Michigan. For those users who do
not have Microsoft Word, they can use the free Adobe Acrobat Reader
to view and print out the applications and forms.
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| What
about importing the form into other word processing systems? |
| If
you open the form in WordPerfect or Notepad or WordPad,
the file opens but will not look like the template form, which makes the
form unusable. |
| Why
do I get a "Warning" dialog box when I open the file using the template
format? |
Some users
have their browser options set to ask first if they want to "Open
it" (open the document) or if they want to "Save
it to disk" (save document to your computer).
If your browser
is set to this option, and you "Open the file from its
current location," a "Warning"
dialog box pops up indicating, "The document you are opening
contains macros or customizations." All of the Civil
Service forms contain macros and/or customizations from a trusted
source. Therefore, select the "Enable Macros"
button to proceed with opening the file. You can then fill in
the form and print or save it as a "template"
directly from the Web. 
If you choose
the "Save it to disk" option, save the form to
the template folder (e.g., "C:/Program File/MS Office/templates").
You will then be able to attach that Word Document to an e-mail
to the Department of Civil Service. This also means that you can
fill in part of the application now, save it, and come back to
reopen it later.
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| Why
do I get a "Warning" dialog box regarding macros or customizations
when using the dot format? |
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This
warning will vary based on your browser security options. This dialog
box warns a user that the document contains macros or customizations.
Department of Civil Service forms are from a trusted source. Click the
"Enable Macros" button to enable all the form template
options (e.g., add pages, format text, etc.). Once the form opens, you
can select the "Save As" command from your "File" menu and
save the form to the template folder (e.g., "C:/Program File/MS
Office/templates").
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| How
do I navigate through the form? |
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The "TAB" key,
or "UP" and "DOWN" arrow keys, will allow you to move around
the form in order to complete it. Use the "space bar" or mouse
to select a checkbox field. The form does not need to be unprotected to
type in it.
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| When
saving my work, I can't change the file type from "Document Template"
to "Word Document." |
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First, save the template
to your Template folder (see User
Templates), and then create a new document by opening MS Word.
Click on the File menu, click New, and then click the template
you want to base the new document on. Make sure that "Under Create
New," that "Document" is selected, and then
click OK.
Workgroup Templates
Your system administrator should store templates that you share on the
network in the Workgoup Templates file location specificed on the
File Locations tab.
User Templates
Save your custom (downloaded) templates in the approriate subfolder within
your Templates folder, such as the Memos folder. (The Templates
folder is in the folder where Office or Word Setup installed
your templates.) Template (.dot) files that you save in the Templates
folder or any of its subfolders appear in the New dialog box (File
menu).
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| What
do I do if I get a "Warning" dialog box that tells me that the macros are disabled in my document? |
First, close any documents
that you have open. Click on the New Blank Document button on the Standard toolbar. Click on
Tools, then click on Options. Click on the Security tab, then
click on the button on the lower right of the dialog box labeled, Macro Security.
The following dialog
box appears:
Make sure your security level setting is set to Medium. If you
do not have a Security tab, click on Cancel, then click
on Tools, click on Macro, then click on Security,
and you will get the pictured dialog box.
Once you have clicked on Medium, click on OK twice. Close Microsoft Word
and then open it again before you open your document. If the macros
will still not work, you need to get a fresh document from the MDCS
Forms Web site in order for the macros to work.
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| Why
did the information I entered in a form disappear when I printed it? |
First, click on Edit, then click Undo to get your information back. Check
to see if the form is unprotected. The form is unprotected if you click Tools and
the action Protect Document is a selection listed in the dropdown menu. Save the
document, then click on Tools, then click on Protect Document. If your
information disappears again, your macros have been disabled. Refer to the section directly
above this question to enable your macros on your machine.
Return to Top of Page
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The state of
Michigan is an Equal Opportunity Employer
Drug Testing Policy: All persons offered employment in the classified
service are required to submit to and pass a pre-employment drug
test as a condition of employment.
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