TIMING

ACTIVITY

Complete

Prior to 1^st Day of Work

Arrange for all necessary work tools. Provide sufficient lead time where necessary (e.g., ordering a new computer, network ID, Lotus Notes ID, telephone, telephone line, voice mail, cellular phone, business cards, etc.)

Ensure work station/locker is in suitable shape (clean, organized, stocked with necessary supplies)

Call employee to:

• Welcome them to the team
• Provide overview of 1^st week on the job (hours/tasks, etc.)
• Ensure they are prepared with directions to work site, parking arrangements, time and location of arrival, etc.

Document new employee’s major responsibilities, job description/project schedule and achievable performance goals

Ensure employee is enrolled in classes to address anticipated per-term training needs

Send out personnel announcement informing department (and appropriate vendors/customers) of new employee’s position and scheduled first day of work

Ensure that your schedule allows you to be present to greet the new employee on their first day of work

Add new employee to department/unit organizational chart

Add new employee to department/unit phone list

Identify experienced co-worker willing to be new hire’s reference person/helper

Consider actions to make new employee feel welcome, for example:

• Place welcome sign on floor/door & in employee work station
• Arrange snack/luncheon to welcome new employee

On the 1^st Day of Work

Ensure that employee is greeted upon their arrival, introduce new employee to co-workers and executive leadership of the unit or department

Conduct tour of department & building—focus on safety issues

Orient new employee to immediate work area and ensure all necessary supplies and materials are available to begin first tasks

Conduct question and answer session for new employee

Make sure that new employee is oriented to work tools (e.g., computer, network, software applications, lotus notes, fax, photocopier, telephone (including electronic phone book and Directory Profile Page) and voice mail system

Provide Desk/Office keys, pagers, and/or cell phones (if applicable)

Provide a time for new hire to meet with peer contact (if applicable)

Make sure that required employment forms are completed, ID card issued, and parking/transportation arrangements/passes completed

Inform new employee about office/facility norms

• Office/facility hours
• Lunch/break schedules
• Dress standards

Review Department, Business Unit, Region and Corporate Organization Charts

Obtain new employee emergency contact information and review timekeeping/payroll/absence reporting procedures

Add employee to your electronic mail and voice mail distribution lists for communication purposes

During the First Week

Discuss departmental goals and current performance, explaining how new employee’s job purpose and major responsibilities relate to your business objectives

Ensure corporate, regional, business unit and functional orientation modules are initiated

Provide list of GM acronyms specific to that function/location

Provide time for employee to complete GM Medical physical (if not completed during pre-employment screening process), TTM profile, GM credit card and phone card applications. Provide access/instructions for use of local systems (e.g., local website, data tracking systems)

Explain job performance expectations and evaluation process. Set tentative performance review dates (3, 6, 9, 11 months)

Review/complete new employee’s training plan

Review reward/recognition process

Help employee to prioritize his/her key areas and responsibilities

Introduce new employee to predecessor in position (if applicable)