3. Selection Criteria, Review Process, and Final Phase Procedure
This section describes how incomplete and illegible applications are screened out of the current application period for any single major deficiency or for multiple minor deficiencies. It explains the program’s selection criteria which is applied to semimonthly batches of complete applications, and how it is applied during the review process to rank order applicants to enter the final phase of the application process. This section also outlines the final phase of the application process.
Screening Process for Incomplete and Illegible Applications:
Applications will be automatically screened out of the current application period for any single major deficiency or for multiple minor deficiencies. Major application deficiencies, outlined below, generally are those that indicate the applicant did not take sufficient time to read application instructions on the MSLRP Opportunity Update, the website, and on each application form.
Major deficiencies for which applications are automatically screened out include but are not limited to:
For additional common mistakes, errors and omissions on each application form, see the Application Periods, Forms and Process section of the website.
The Michigan Department of Health and Human Services (MDHHS) reserves the right to modify its MSLRP selection criteria at any time in response to Michigan's changing healthcare provider needs. Applications must be 100 percent complete, legible, and meet all requirements described in the current MSLRP Opportunity Update, the MSLRP website, and on individual application forms. Selection criteria are presented below in the order they are used to determine which applicants will enter the final phase of the application process. MSLRP participants must work at HPSA-eligible practice sites. Applicants receive preference in the selection process for early submission of complete applications, priority provider type status, and for working at priority practice sites. Finally, randomly-generated lottery numbers assigned to each application are taken into account.
Health Professional Shortage Area (HPSA) Scores:
Like the National Health Service Corps Loan Repayment Program (NHSC LRP), MSLRP requires participants to work at HPSA-eligible practice sites. However, unlike the NHSC LRP, MSLRP doesn’t consider HPSA scores when ranking applications. For example, applicants working at HPSA-eligible practice sites with HPSA scores of ten (10) are not ranked above applicants working at eligible practice site with HPSA scores of two (2).
Preference for Early Submission of Complete Applications:
MSLRP applicants receive preference in the selection process for early submission of complete, legible applications, which are assigned to semimonthly review batches based on their postmark dates. This means that providers submitting complete applications with postmarks included in each semimonthly batch will receive preference over those with postmarks included in subsequent batches for review, ranking and entering the final phase of the application process.
Applications will be reviewed only until a sufficient number of complete applications have been reviewed to obligate program funds. Remaining applications will not be reviewed. This may occur at any time during the application period.
Priority Providers: Providers receiving preference in the selection process include:
To be considered a top priority for this application period, graduating students and obstetric service providers not yet working in this area must enter into employment agreements to begin work no later than October 1, following the current application period.
Obstetrics is the branch of medicine that deals with the care of women during pregnancy and during and following childbirth. This includes OB/GYN physicians and certified nurse midwives (CNMs), as well as family medicine physicians, nurse practitioners (NPs), and physician assistants (PAs) who provide obstetric services on a regular basis at both hospital and non-hospital-based clinics. Clinicians who spent at least 30 percent of their direct patient care hours providing prenatal care, but do not perform deliveries, may also receive priority status. Employers may request obstetric service provider priority status for a provider’s MSLRP application by checking Obstetric Provider Priority Status on their Practice Site Application and submitting an Obstetric Provider Priority Request form with their application package. The form requests employers to describe their geographical service area, any unmet need for obstetric services, and their plans to address any unmet obstetric service needs.
Priority Practice Sites: Providers working at priority practice sites also receive preference in the selection process for loan repayment. These include:
Lottery Number Assignment: MSLRP assigns randomly-generated lottery numbers to applications as they are received. Lottery numbers are the last criterion to be applied in the review process, and are used to determine the order in which equally-ranked applicants will enter the final phase of the application process, starting with the lowest and working up to the highest number.
Review Process: Applying the Selection Criteria:
Once complete applications are assigned to the first semimonthly review batch, the selection criteria described above are applied to determine the priority or non-priority provider and practice site status of each applicant. This, along with the randomly assigned lottery numbers, determines the order in which applicants enter the final phase of the application process.
Final Phase of Application Process:
The final phase of the application process includes a short telephone interview. Interviews will be scheduled and conducted as follows:
Notification of Telephone Interview: Applicants will be notified via email that they will receive a call on their mobile phone on a workday during the following week between 8:00am and 2:30pm to complete their 10 to 15 minute telephone interview. Telephone interviews will determine which providers continue in the final phase of the application process. In that email, applicants will be requested to:
Applicant Telephone Interview: During telephone interviews the program will determine if applicants are ready to continue in the final phase of the application process. This will include:
Final Phase Application Requirements: Applicants who successfully complete their telephone interviews will continue in the final phase of the application process. Like the rest of the MSLRP application process, the final phase is competitive. Final phase requirements are simple, but crucial, because programs funds must be obligated quickly.
Brittany Brookshire, MSLRP Coordinator
Michigan Department of Health and Human Services
South Grand Building
333 South Grand Avenue
PO Box 30195
Lansing, MI 48909
Failure to Meet Final Phase Requirements: MSLRP program funds must be obligated quickly for providers’ loan repayment agreements or be used to allow other eligible applicants to participate. If a provider or their employer is unable to return their respective signed and dated agreements with the required postmark then the provider will not be awarded during this application cycle.
MSLRP Loan Repayment Agreement Awards: Applicants who successfully complete the final phase of the application process by returning provider and employer agreements with the required postmark due date will be awarded those loan repayment agreements.
Fully- Executed MSLRP Agreements: Provider and employer agreements are fully-executed once they are signed by the Department and take affect October 1 following the application period, regardless of when they are signed by the Department or returned to providers and their employers.
Change of Personal Information Reporting Requirements: Providers must notify the MSLRP Office and the Department of Technology, Management and Budget of name and address changes no less than 10 calendar days before they occur. Providers must notify the MSLRP Office of telephone number and email address changes no more than 10 calendar days after they occur. Please see the Participant Information and Requirements section of the MSLRP website for details on how to report changes in personal information.