3. Selection Criteria, Review Process, and Final Phase Procedure
This section describes how incomplete and illegible applications are screened out of the current application period for any single major deficiency or for multiple minor deficiencies. It explains the program’s selection criteria which is applied to each successive review batch of complete applications, and how it is applied during the review process to rank order applicants to enter the final phase of the application process. This section also outlines the final phase of the application process.
Screening Process for Incomplete and Illegible Applications:
Applications will be automatically screened out of the current application period for any single major deficiency or for multiple minor deficiencies. Major application deficiencies, outlined below, generally are those that indicate the applicant did not take sufficient time to read application instructions on the MSLRP Opportunity Update, the website, and on each application form.
Major deficiencies for which applications are automatically screened out include but are not limited to:
For additional common mistakes, errors and omissions on each application form, see the Application Periods, Forms and Process section of the website.
The Michigan Department of Health and Human Services (MDHHS) reserves the right to modify its MSLRP selection criteria at any time in response to Michigan's changing healthcare provider needs. Applications must be 100 percent complete, legible, and meet all requirements described in the current MSLRP Opportunity Update, the MSLRP website, and in instructions for individual application forms. Selection criteria presented below are used to determine the order in which applicants will enter the final phase of the application process. Applicants receive preference in the selection process for prompt submission of complete applications, priority provider type status, and for working at priority practice sites. Finally, randomly-generated lottery numbers assigned to each application are taken into account.
Preference for Prompt Submission of Complete Applications:
MSLRP applicants receive preference in the selection process for prompt submission of complete, legible applications, which are assigned to review batches based on their postmark dates. This means that providers submitting applications with earlier postmarks within the application period receive preference over those with later postmarks. Applicants must check the current MSLRP Opportunity Update, for postmark dates included in each new application period and how they will be assigned to review batches.
Applications will be reviewed only until there are a sufficient number to obligate program funds. Remaining applications will not be reviewed. This may occur at any time during the application period.
Top Priority Providers: Top priority providers receive preference over all other applicants in the selection process. This includes:
To be considered a top priority, graduating students and obstetric service providers not yet working in this area must enter into employment agreements to begin work no later than October 1, following the current application period.
Obstetrics is the branch of medicine that deals with the care of women during pregnancy and during and following childbirth. This includes OB/GYN physicians and certified nurse midwives (CNMs), as well as family medicine physicians, nurse practitioners (NPs), and physician assistants (PAs) who provide obstetric services on a regular basis at both hospital and non-hospital-based clinics. Clinicians who spent at least 30 percent of their direct patient care hours providing prenatal care, but do not perform deliveries, may also receive priority status. Employers may request obstetric service provider priority status for a provider’s MSLRP application by checking Obstetric Provider Priority Status on their Practice Site Application
Psychiatrists specializing in pediatrics at inpatient psychiatric units will be a top priority for loan repayment. To be eligible for Inpatient Pediatric Psychiatric Provider priority status, psychiatrists must be involved in the assessment, admission, and treatment of pediatric inpatients. Employers of those awarded loan repayment agreements with inpatient pediatric psychiatric provider status will be required to make 20 percent employer contributions. Applicants must meet all of the Michigan State Loan Repayment Program's (MSLRP) eligibility and application requirements except they may be:
Providers working at practice sites in Genesee County will be a top priority for loan repayment. Providers must meet all MSLRP requirements except the following:
Priority Providers: When working in priority practice sties, priority providers receive preference over all other priority applicants, except for top priority providers. Priority providers include:
Priority Practice Sites: Providers working at priority practice sites also receive preference in the selection process as priority applicants for loan repayment. These include:
Non Priority Practice Sites: Applications of those working at eligible practice sites other than those listed above under Priority Practice Sites will not be reviewed until the final postmark review batch. Please check the current MSLRP Opportunity Update for postmark dates included in each new application period and how they will be assigned to review batches.
Lottery Number Assignment: MSLRP assigns randomly-generated lottery numbers to applications as they are received. Lottery numbers are the last criterion to be applied in the review process, and are used to determine the order in which equally-ranked applicants will enter the final phase of the application process, starting with the lowest and working up to the highest number.
Review Process: Applying the Selection Criteria:
The selection criteria is applied to applications assigned to the first postmark review batch, to determine and group priority and top priority applicants, and to identify non-priority applicants who will be assigned to the final review batch. Top priority and priority applicants are then rank-ordered by their lottery numbers starting with the lowest to highest number, making the top priority applicant with the lowest lottery number the first, and the priority applicant with the highest number the last to enter the final phase process. This process continues with the next postmark batch only if additional applications must be reviewed to obligate program funds.
Final Phase of Application Process:
The final phase of the application process includes a short telephone interview. Interviews will be scheduled and conducted as follows:
Notification of Telephone Interview: Applicants will be notified via email that they will receive a call on their mobile phone on a workday during the following week between 8:00am and 2:30pm to complete their 10 to 15 minute telephone interview. Telephone interviews will determine which providers continue in the final phase of the application process. In that email, applicants will be requested to:
Applicant Telephone Interview: During telephone interviews the program will determine if applicants are ready to continue in the final phase of the application process. This will include:
Final Phase Application Requirements: Applicants who successfully complete their telephone interviews will continue in the final phase of the application process. Like the rest of the MSLRP application process, the final phase is competitive. Final phase requirements are simple, but crucial, because programs funds must be obligated quickly.
Brittany Brookshire, MSLRP Coordinator
Michigan Department of Health and Human Services
South Grand Building
333 South Grand Avenue
PO Box 30195
Lansing, MI 48909
Failure to Meet Final Phase Requirements: MSLRP program funds must be obligated quickly for providers’ loan repayment agreements or be used to allow other eligible applicants to participate. If a provider or their employer is unable to return their signed and dated agreements with the required postmark, the provider will not be awarded during this application cycle and will need to reapply.
MSLRP Loan Repayment Agreement Awards: Applicants who successfully complete the final phase of the application process by returning provider and employer agreements with the required postmark due date will be awarded those loan repayment agreements.
Fully- Executed MSLRP Agreements: Providers are obligated to complete their MSLRP service obligations once they sign and return their agreements. Once provider and employer agreements are signed by the Department, they take affect October 1 following the application period, regardless of when they are signed by the Department or returned to providers and their employers.
Change of Personal Information Reporting Requirements: Providers must notify the MSLRP Office of name and address changes and change their profiles on SIGMA Vendor Self Service (VSS) no less than 10 calendar days before they occur. Providers must notify the MSLRP Office of telephone number and email address changes no more than 10 calendar days after they occur. Please see the Participant Information and Requirements section of the MSLRP website for details on how to report changes in personal information.