The Contract Services Division administers MDOT's contracting process including bid lettings, contract awards, contractor payments, prequalification of contractors to bid on MDOT projects, contract monitoring, and purchasing.
Division Administration
Demetrius A. Parker, P.E.
517-373-4680
Secretary
Rose Cousin
517-373-4680
CTRAK Core Team Ctrak is a software application that is intended to assist MDOT staff in the administration of consultant and services contracts. Core team members, along with system users, MDIT staff, and representatives for the vendors who developed the system, are working together to ensure that the business processes included in the system are fully functional, and to assist users with the new system.
Construction Contracts Prequalification Unit
Reviews financial statements, prequalification applications, and other data submitted by contractors. This information, with recommendations, is presented to the Prequalification Committee for establishing prequalification ratings for prospective bidders. This unit also determines work classifications for the advertising of construction contracts and verifies that wage classification in bid proposals are correct
Bid Letting Unit The Bid Letting Unit is responsible for advertising construction project information on MDOT's bid letting information web page and on the Bid Express web site, assists contractors with electronic bidding, and provides bid results and bid tabulations.
Contract Awards Unit Responsible for procedures required to award a contract to the determined low bidder, including receipt of performance and lien bonds, insurance documents, subcontract approvals, federal concurrences (where applicable) and commission and administrative board approvals, as well as preparing award and acceptance reports.
Contractor Payments Unit Processes estimates for completed construction work for payment to contractors along with filing lien claims and processing construction escrow agreements.
Contract Support Unit Responsibilities include support of the MDOT service contracting process, which includes service contract monitoring, reporting, subcontracting, consultant payments, and closeout of service contracts.
Contract Administration Unit Responsibilities include administration of the MDOT service contracting process, which includes standard and nonstandard service contracts, amendments and revisions. Determine and obtain all appropriate approvals including the drafting and review of contract documents and related materials. Conduct research and data analysis of legal contract documents. Provide training and assistance to MDOT project managers, support staff, and consultants/vendors. Also serves as technical advisor and liaison to MDOT staff regarding selections and contract administration of engineering consultant contracts.
Scope Review and Selections Unit Responsible for review and approval of all Request for Proposals, (RFP's), including the specific scope of work to ensure consistency, completeness and compliance with all MDOT and federal requirements. Ensures the timely advertisement of MDOT consultant services projects, as well as coordinates and monitors the selections of the consultants and the subsequent approval by MDOT's Central Selections Review Team.
Service Contracts Prequalification Unit Responsible for administration of the service vendor prequalification process. The primary functions of this unit are reviewing, analyzing, and processing service vendor initial applications and renewal applications. Responsibilities also include administering and monitoring service vendor prequalification appeals.
Purchasing Unit Responsible for the administration of the procurement of supplies, materials, equipment, services, printing, minor routine road maintenance and non construction/maintenance highway contracts. The unit's primary objective is to ensure the use of sound, prudent and consistent competitive bidding practices.
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