Information Technology (IT) Investment Fund Portfolio

Recognizing the increasingly critical role that Information Technology (IT) plays in the delivery of services to citizens, public and private organizations, and State employees, the Legislature has appropriated $63 million annually targeted for IT investment. The following provides a summary report of the projects in the IT Investment Fund portfolio. These projects include participation of not only DTMB-IT but also other State agencies. Some projects will be completed this fiscal year; others span several years. Some projects are funded solely by the IT Investment Fund; others involve funding from other sources. In our continuing effort to provide transparency to government activity and spending, the summary report allows viewers to "drill down" to more detailed project information by clicking on the project name. This information is updated on a bi-monthly basis.
 

 

Client Status Project Name Planned
Finish
Date
Project
Manager
DTMB
Sponsor
Agency
Sponsor
CIP - Cybersecurity & Infrastructure Protection
CIP - CyberSecurity Framework
The Cyber Security Framework project will align to the National Institute of Standards and Technology (NIST) , Cyber Security Framework as its foundation to drive various improvements and address security program gaps. The Cyber Security Framework includes the increase support for Agencies by maturing the Security Program, assess and improve the existing Security controls and Operating Model in the state and implement/rollout a Governance, Risk & Compliance (GRC) tool to manage the System Security Plan and Risk Assessment in a consistence matter across all the SOM agencies. LockPath (Keylight) tool has been selected as the State Governance, Risk & Compliance for the Cyber Security Framework project.
9/29/2017 Jose Semidei Richard Reasner Rajiv Das
CIP - Cybersecurity & Infrastructure Protection
CIP - Data Loss Prevention
The Data Loss Prevention project will refine and improve existing data protection processes in several areas including policy, process and technology by implementing a Data Loss Prevention (DLP) product from Symantec. Objectives include: Improving risk management by identifying the sensitive State of Michigan data in the computing environment; mitigating risk by assessing, and as appropriate preventing, sensitive data from improperly leaving the State of Michigan computing environment; increasing data usage compliance by implementing the appropriate data usage Policies and Standards across the enterprise; mitigating risk by altering user behavior when accessing, transmitting and storing sensitive data through policy as well as technology; implementing Data Usage Governance by using efficient and effective processes; enabled by policy, technology and reporting.
4/13/2018 Rajeev Ranjan Richard Reasner Rajiv Das
CSS - Center for Shared Solutions
CSS - MILogin Migrations from Legacy SSO
MILogin is an enterprise single sign-on and identity and access management solution which enables the State of Michigan (SOM) to establish, manage, and authenticate user identities for Web and Mobile SOM Information Technology (IT) systems. This solution is providing identity management and identity federation  (IDFED) capabilities in compliance with various Federal and State laws and regulations. MILogin utilizes robust Identity Proofing and Multi-Factor Authentication (MFA) capabilities to ensure secure access to sensitive and protected citizen’s information.



The SOM Legacy Single Sign-On (SSO) system will sunset on 9/30/2016.  Therefore, all SOM agencies will be required to migrate applications off current implementations of the Legacy SSO to the new MILogin solution in FY16. 
6/30/2017 David Skidmore Eric Swanson Andrey Verevko
CSS - Center for Shared Solutions
CSS - MILogin SIGMA Integration
MILogin is an enterprise single sign-on and identity and access management solution which enables the State of Michigan (SOM) to establish, manage, and authenticate user identities for Web and Mobile SOM Information Technology (IT) systems.  SIGMA will be integrating with the MILogin solution for single sign-on and provisioning.
5/12/2017 David Skidmore Eric Swanson Andrey Verevko
CSS - Center for Shared Solutions
Unified Portal-Enterprise Information Management (EIM)
EIM is an improved way of managing vast and valuable state information assets. In 2014 the initial EIM project established organizational processes and the framework necessary to implement a successful EIM program. In 2015 the project identified enterprise solutions, developed proofs of concept, and created actionable department-specific roadmaps. Current efforts focus on pilots, establishing single internet sign-on for citizens and businesses to access all state account information, and statewide implementation. All State departments are engaged and have identified a Chief Data Steward and a Privacy Officer. A Steering Committee of 12 departments is leading the effort.
9/30/2018 Virginia Hambric Rob Surber Brom Stibitz
DEQ - Department of Environmental Quality
DEQ - Remediation Information Data Exchange (RIDE) In House Development
The Department of Environmental Quality (DEQ) is responsible for protecting the environment from contamination. The purpose of this project is to develop a solution to replace functionality currently available in two legacy systems which assists DEQ in the monitoring and cleanup of environmental contamination sites.
10/29/2021 Laura Birchmeier Dan Sellepack Susan Leeming
DOS - Department of State
MDOS - QVF Refresh
The Qualified Voter File (QVF) system is a critical and public facing service that the MDOS Bureau of Elections provides to 83 County clerks and close to 1,000 local officials to continually track and update voter registration files for over 7 million voters and to support/administer all elections within the State of Michigan. The original QVF system was first developed and deployed in the late 1990s.  The objective of this project is to refresh the current architecture and software platform (Delphi) to a supported DTMB application standard and update the user interface. It is also to make sure that the current vendor support is a sustainable model for QVF system with its suite of applications such as QVF, QVF-GUI, QVF-Lite, E-Wizard, Street Index and Electronic Poll Book along with hardware and database components.
4/30/2019 Swaminathan Ganesan Nathan Buckwalter Sally Williams
DTMB-SBO - State Budget Office
SBO - Project SIGMA
This project is the State of Michigan's Enterprise Resource Planning (ERP) business process and software implementation, a major initiative focused on replacing Michigan's enterprise-wide financial systems. It involves the replacement of the Michigan Administrative Information Network Financial Administration and Control System (MAIN FACS), Data Collection Distribution System (DCDS), Mi Time and Expense (MiTES), Buy4Michigan, iTRAC and other Agency specific systems, improvements to the Business Objects system and the implementation of a technology enabled budget development solution. MAIN was implemented in 1994 and is considered an outdated system overdue for replacement. SIGMA will replace it with a modern, highly efficient, user friendly, and more effective system. SIGMA will bring significant improvements to a vast number of processes currently in use in virtually every aspect and segment of Michigan government.  These improvements will greatly enhance:

• Budget Preparation at all levels of State government

• The manner in which many State of Michigan employees perform specific job duties

• Financial reporting resources and capabilities

• The transparency of Michigan government financial operations due to improved reporting

• The process of interfacing with other systems that cannot be incorporated into SIGMA

The benefits realized with SIGMA will be many.  The State's budgeting, accounting and reporting processes will be based on current technology and capabilities, with upgrades available as needed for the foreseeable future.
1/2/2018 Jill Redinger Rodney Davenport Michael Moody
e-MI - e-Michigan
Cooperative Digital Services Contract
The Citizen Portal project will modify the Michigan.gov portal to improve citizen access to information across the government enterprise so that relevant information is easily presented.
1/29/2018 Kristen Furseth Eric Swanson James McFarlane
e-MI - e-Michigan
Unified Portal-MiPage
The goal of the MiPage project is to provide an IT solution that will allow individuals to efficiently find information and interact with State of Michigan systems in a manner that is citizen centric and can be personalized.  The implemented solution will allow the citizen the ability to find and save the information and services that are of interest and provide a user friendly way to manage their information. 

An additional goal of the project is to establish the standards and technologies for mobile development for the enterprise.  As part of this project, the MiPage team will engage client agencies and their DTMB teams in converting key applications to be mobile friendly.
8/29/2018 Scott Reynolds Eric Swanson Suzanne Pauley
Enterprise
EIT - Cybersecurity Continuous Improvement Program
The Cybersecurity Continuous Improvement Program will further improve the existing Cyber Security Program, with realignment to an industry standard Framework.  In doing so, data protection will be enhanced by having a business focused enterprise security risk management function, focusing on continuous monitoring of all devices, implementing further data analytics, and advancing threat detection and response.
6/9/2017 Jose Semidei Rajiv Das James McFarlane
EPMO - Enterprise Portfolio Management Office
CSS - EPMO Mobile Dashboard
The Department of Technology, Management, and Budget (DTMB) is seeking a solution that allows the Governor’s executive team and any authorized State employees, to monitor State of Michigan project status information from a mobile device.

The solution allows State of Michigan employees to view aggregated status data in an interactive fashion and to view specific project status details.
 
9/22/2017 Sharmila Patke Rob Surber Ward Beauchamp
IS - Infrastructure Services
IS-Enterprise Cloud Strategy Implementation
The office of the State of Michigan Chief Information Officer has set the goal of having 85% of all state systems cloud based or based in a cloud like environment. This goal will enable the State of Michigan’s IT groups to meet agency needs and requirements quickly with more flexible and reliable solutions which will enhance the citizen’s interactions. With our Next Generation Digital Infrastructure (NGDI), our cloud transformation through provisioning and automation will allow agency services to become more resilient, manageable, scalable and nimble with faster turnaround and demonstrated cost effectiveness.
10/5/2018 Louai Blan Rod Davenport David Bates
MDARD - Michigan Dept of Agriculture Rural Development
MDARD - Agencywide Licensing and Inspection System
 The objective of the project is to build a state of the art consolidated licensing & inspection system to handle 40 different types of licensing and 80,000 inspections annually conducted by the Michigan Department of Agriculture and Rural Development (MDARD). A key feature of this effort is also to provide online self-service capabilities to the citizens of Michigan for their Licensing needs.
2/1/2018 Richard(Rick) Stankiewicz Manny Rosales Thomas Benner
MDARD - Michigan Dept of Agriculture Rural Development
MDARD - Flint Food Market Card Reader Technology
As a critical part (and initial step) of expanding Double Up Food Bucks in Flint, Epic Technology Solutions (Contractor) will work with Fair Food Network to enhance and expand transaction technology to benefit consumers who are using the Double Up Food Bucks program in Flint. The technology will maximize the potential to increase program participation by allowing the incentive program to operate among locations within the consumers’ community. For the SNAP consumer, this means that Double Up credits can be easily earned and spent at any participating site in the same manner by using a recognizable, program-branded loyalty card. In addition to the increased benefit to consumers, this technology enhancement will provide real-time reporting functionality, which supports program integrity, monitoring, and impact evaluation.
1/27/2017 Gideon Francis Manny Rosales Thomas Benner
MDCR - Civil Rights
MDCR - Department Wide Tracking and Case Mgmt System
This modernization project will replace Michigan Department of Civil Rights' circa-1998 legacy system as well as outdated databases and spread-sheet applications. The new agency-wide system will include case tracking and management and document management supporting the Department’s goal of moving toward a paperless office.
1/31/2018 Marco Silva John Walker Carol Viventi
MDHHS - Behavioral Health and Developmental Disabilities Administration
MDHHS - Electronic Medical Business Record System (EMBRS) Billing and Patient Accounts Modules
The Michigan Department of Community Health operates five state hospitals with the capacity to care for almost 1,000 patients. The EMBRS project was initiated to upgrade the technology at these five hospitals and automate the medical records of patients. Using EMBRS, patient information can be accessed electronically, and it includes demographics, legal status, hospital center, health history, health care provided, court information and billing activities.  The purpose of this project is to implement the patient billings and accounts modules of EMBRS.
9/30/2017 Jeff Markham Kimberly Koppsch-Woods Cynthia Kelly
MDHHS - Department of Community Health
MDHHS - Data Hub Program - MILogin Phase 2 - Medicaid
Many of the State’s web-based systems require users to enter a unique password to obtain secure access. The Michigan Identity, Credential, and Access Management (MICAM) project was developed to provide a single authentication process that will encompass both state workers and Michigan citizens. The solution has been branded as MILogin.



This is the MILogin Phase 2 FY16 - Medicaid project which will migrate the remaining DCH Medicaid applications and integrate additional systems with the MILogin solution based on agreed upon agency priorities.
9/30/2016 Jenny Miller Andrew Mason Cynthia Green-Edwards
MDHHS - Department of Community Health
MDHHS - Enterprise PMO Data Hub Infrastructure Program
This project represents the Michigan Department of Health and Human Services (MDHHS) Data Hub Program for FY17.  The MDHHS Enterprise PMO Data Hub Infrastructure Program consists of multiple projects including, but not limited to: Master Person Index (MPI), Provider Index (PI) and multiple messaging projects that are related to improving the IT Infrastructure within the SOM.



The milestones in this project are a reflection of Program Level Milestones (PLMs) that are being tracked at a detailed level in the individual projects that make up this program.  Resources allocated to this program are working at a program-level.
 
11/9/2018 Sherry Snow David Fox Cynthia Green-Edwards
MDHHS - Eligibility PMO
MDHHS - Medicaid Compliance Program (MCP)
This project is to develop real-time eligibility determination and enrollment systems for the Michigan Department of Health and Human Services (MDHHS) Eligibility programs. The systems will be interoperable with existing core systems within the State of Michigan, and with other systems that may be needed in the future. This system will provide a simplified and coordinated eligibility determination solution. This includes the provider screening solution for Medicaid.
12/31/2017 Robert Linnan Kemal Tekinel Karen Parker
MDHHS - Medical Services Administration
MDHHS-ICD-10-Optimization-Stabilization
The State of Michigan and the federal government have already invested substantial funding in building the ICD-10 infrastructure. $18.3 million gross (2.3 M GF/GP) was invested in FY14 along with $30.0 million gross ($3.0 million GF/GP) from FY13. Not providing the funding to optimize the system will put the significant original investment at risk.

Due to the federal delay of implementation until October, 2015, this proposal is to request funding to provide optimization services for ICD-10. This includes evaluating operational performance and provider code trends, providing outreach, transitioning activities, processing and implementing system change requests for post-Go-Live enhancements, and providing external end-to-end testing services for late adopters.

Some of the benefits of the ICD 10th revision codes are greater health care specificity, more detailed data for analysis and improved care management. In addition, Medicaid can more accurately pay for procedures based on specific diagnoses and the severity of the diagnosis. Electronic health records can also be used to better provide quality and performance measures.
 
10/10/2016 Brian Gallup Andrew Mason John Spitzley
MDOC - Department of Corrections
MDOC - ITIF - Offender Management Legacy Modernization - Phase 2
Integrate current MDOC systems into an updated web-based ecosystem to be known as the Offender Management System (OMS). OMNI (client-server), CMIS (mainframe) and other MDOC applications will be migrated into the new ecosystem.  Phase 2 focuses on Time Computation, Crime Victims, Mental Health, Misconducts, Parole Board, ADSS Maintenance and Security business processes.
12/30/2016 Gordon Gamester Kirt Berwald Jeri Ann Sherry
MDOC - Department of Corrections
MDOC - Legacy Technology and Business Process Modernization Project
The Michigan Department of Corrections (MDOC) seeks to replace and/or modernize multiple aging legacy information automation systems. The desired result would be one modern commercial off the shelf/SaaS system that is modular in design and includes at least all current case management functionality in MDOC’s current legacy systems. This migration and modernization project would include standardization and automation of its statewide correctional business processes related to all MDOC institutions and community supervision.
1/23/2018 Darren Elliott Darlene Smith Heidi Washington
TREA - DWT Department Wide Technology
TREA - E (DWT-045) MTO User Experience Optimization
The goal of this initiative is to rapidly deploy quantifiable user experience enhancements across the Michigan Treasury Online (MTO) application; the public facing portal for return filing and paying of Sales, Use, and Withholding (SUW) taxes.  Launched in January 2015, user satisfaction surveys have demonstrated a greater than 80% dissatisfaction with the online experience.



DTMB and Treasury have partnered to identify quick win opportunities to address the following most common concerns;

- requirement to maintain multiple sets of user credentials to register, file returns, and pay

- cumbersome nature of tax payer authenticating

- overall user friendliness of the application


 
8/22/2017 Tonya Kahley Lucy Pline Cindy Peruchietti
TREA - DWT Department Wide Technology
TREA M - E (DWT-080) SAP Automated Test Tools
The Treasury Automation project is a groundbreaking project for SAP Test Automation in the State of Michigan.  The capability and technology will enable the Treasury agency and DTMB to perform more and faster software testing in addition to removing thousands of hours of manual execution.
2/23/2018 Cassandra Huguelet Lucy Pline Melissa Hatfield
TREA - LG Bureau of Local Government Services
TREA - E (LG-043) Essential Service Assessment (ESA)
The purpose is to collect a specific tax on the acquisition cost of eligible manufacturing personal property (EMPP) that is exempt from ad valorem personal property tax collected at the local level beginning in 2016, under 2014 PA 92.  This state tax will be known as the State Essential Services Assessment (SESA).
5/9/2017 Linda Clarke Lucy Pline Carol Goslin
TREA - TP Tax Processing Bureau
TREA - (TP-307) City Income Tax
To develop a system to process income tax returns (Individual, Corporate, Fiduciary and Partnerships) for cities located in Michigan starting with the 2015 tax year for City of Detroit Individual and 2016 for other City of Detroit income taxes.  System could be used by other cities with minor modifications.
9/29/2017 Bill Howland Lucy Pline Glenn White
TREA - TP Tax Processing Bureau
TREA - (TP-307) City Income Tax - Corporate and Withholding
To develop a system to process income tax returns (Corporate, Fiduciary, Partnerships, and Withholding) for cities located in Michigan starting with the 2016 tax year for the City of Detroit. System could be used by other Michigan cities with minor modifications.
9/29/2017 Bill Howland Lucy Pline Glenn White
TREA - TP Tax Processing Bureau
TREA - E (TP-383) Business Tax Medical Marihuana
The TP-383 Business Tax Medical Marihuana project is to implement an automated process for collecting the Medical Marihuana Facilities (MMF) Excise Tax (3% excise tax on gross sales receipts) from provisioning centers in the State of MI using the existing Michigan Treasury Online (MTO) portal as the front end and SAP as the backend system.



The new MMF functionality will allow medical Marihuana facilities tax payers the ability to log in to MTO and submit their return and payment for the 3% excise tax.  This functionality will allow Treasury the ability to provide information to other state agencies monitoring the payment of the excise tax for delinquency.



Additionally, this project will contribute to the following Treasury objectives:

1. Mandate MTO for MMFs to file and pay their quarterly 3% excise tax

2. Increase the number of businesses registered for MTO

3. Increase the percentage of online filers

4. Increase positive responses to the MTO user surveys

5. Increase Treasury processing efficiencies
2/21/2018 Tonya Kahley Lucy Pline Amy Garcia