June 9th School Election Follow Up:  Several school districts reported problems related to incomplete QVF precinct lists during the June 9th Regular School elections.  Basically, there are two reasons why the name of a qualified voter may not appear on the QVF list.  There are as follows:

A. An error was made when the election was set up in the QVF software. Please note that software version 1.77, which was released on December 12, 2002, made certain changes in how elections are set up.  As a result, scripted jurisdictions (counties, cities or townships that are responsible for printing school precinct lists) need to closely adhere to the following steps when setting up the election prior to printing lists. 

• Click on Election Administration on the  "File" Menu
• From the drop down menus, select  "None" as the county and "None" as the jurisdiction
• Select  "New"
• Select "School" from the drop down menu as the election type
• Enter a description in the description field:  i.e.; Lansing Public School Election
• Select the correct school from the district drop down menu
• Enter the date of the school election
• Click OK.  The election is listed in the grid.

Selecting "none" for county and "none" for jurisdiction, as instructed under step 2 above, makes it possible for the scripted jurisdiction, as well as other cities or townships within the school district, to utilize the AV module and other areas of the software to administer all or portions of the school election based on their individual written agreements with the school district.

B.  Errors or omissions in the statewide street index. Our research indicates that the names of some qualified voters did not appear on a school precinct list or appeared on the wrong school precinct list due to errors or omissions in the street index.  In some cases the wrong school district or wrong precinct number was assigned to the voters registration address.  For this reason, we are again urging local and school election officials to work together to ensure that your street index information is complete and accurate.  A copy of your current street index may be obtained from the county clerks office or from the Help Desk upon request.  The importance of an accurate street index cannot be over emphasized!

Updating Voter History Within 44 Days of the Election:  As you know, the QVF is the official voter registration file for all elections held in Michigan. This means that all voter history must be posted to the QVF system following each election.  Jurisdictions that do not have their own QVF equipment must work with their county clerks to ensure that this task is being completed. Remember to use "none" for county and "none" for jurisdiction so that all the voters in the school district will appear on the list to be posted.