SOS - August 25, 2008 (Issue 380)

72 More Days and Counting - Are You Ready? With Election Day rapidly approaching, we thought this would be a good time to remind you of some of the basic housekeeping tasks that should be performed as early as possible.

Suggested tasks:

1) Ensure that needed maintenance and/or repairs on all optical scan tabulators and AutoMARK Vats are performed.

2) Identify all available voting booths and ensure that they are ready for use. While the legal minimum is 1 booth for every 300 registered voters assigned to a precinct, keep in mind that this is the minimum requirement and will not be adequate for this November. Due to the anticipated record turnout expected in November, it is recommended that additional voting booths be set-up and ready for use at all polling locations.

3) Identify all available ballot containers and containers that will be used for the transport and storage of programs (if removed following the close of the polls). An approval sticker signed by the members of the Board of County Canvassers with an expiration date of May 31, 2010 must be affixed to all containers.

4) Inventory all AV supplies to ensure that you have adequate quantities on hand. Supplies include: Applications for Absent Voter Ballot, out-going and in-coming AV envelopes, List of Absent Voters (hardcopy booklet, if used), Instructions to Absent Voter Ballot Applicants, Instructions to Absent Voters and Ballot secrecy envelopes.

5) Inventory Election Day polling place supply items to ensure you have adequate quantities on hand.

Precinct Supply Kit Items: (ü list)

	Poll Book (precinct style and AVCB style)
	Statement of Votes (unless incorporated into Poll Book)
	Applications to Vote (with Affidavit for Voters Not In Possession of Picture Identification on back, unless provide as a separate form)
	Notice to Voters: New Voter Identification Requirement in Effect
	Application to Vote Binder ("spindle")
	Local Clerk Envelope
	County Clerk Envelope
	Board of County Canvassers/Probate Judge Envelope
	Spoiled/Defective Ballot Envelope
	Original Ballot For Which Duplicates Were Made Envelope
	Envelope for Absent Voter Envelopes and Absent Voter Applications
	Election Day Change of Address Notice forms
	Authorization to Cancel Registration forms
	Provisional Ballot 4-Step Procedure forms
	Provisional envelope Ballot Secrecy Sleeves
	Provisional Ballot Security Envelopes
	Envelopes for Delivery of Provisional Envelope Ballot
	Notice to Voters Issued An " Envelope" Ballot
	Notice to Voter Unable to Satisfy State and/or Federal Identification Requirements
	Ballot Container Certificate
	Program Storage Container Certificate
	Plastic sleeve
	Ballot container seals (horseshoe adaptor for use with flat metal seal)
	Red Paper seals
	May 2006 Managing Your Precinct on Election Day ("flip chart" guide)
	What Every Voter Should Know notices
	Instructions to Voters -- Braille
	The Appointment, Rights and Duties of Election Challengers and Poll Watchers pamphlets

Other Miscellaneous Items: (ü list)

	Secrecy sleeves (tabulator and AutoMARK with Velcro affixed)
	Procedure for Handling Optical Scan Ballots Rejected in the Polls (scripts)
	Black and blue ink pens (preferred over pencils for marking ballots)
	Transparent tape or "Post-it Note" brand tape
	Scissors
	Large rubber bands
	Seal cutters (if needed)
	Election Inspector's Guide for (M-100, Optech Insight or AccuVote) Voting System ("Tech Sheets")
	Ballot Mark Validity Standards for Optical Scan Ballots
	QVF Precinct List Notes (QVF status code reference guide)
	Unsigned Master Cards (if digitized signature is not available or an original signature is desired
	Mail-in style Voter Registration Application forms
	Contact information for local clerk, county clerk and Bureau of Elections
	Contact information and instructions for responding to emergency situations (local law enforcement, fire, EMT, etc.)

Questions? Contact the Bureau of Elections at: 1-800-292-5973