MIOSHA Injury and Illness Recordkeeping

Employers with 11 or more employees are covered by MIOSHA's recordkeeping requirements. Covered employers must prepare and maintain records of work-related injuries and illnesses. Review Part 11. Recording and Reporting Occupational Injuries and Illnesses, to see exactly which cases to record.

If you have 10 or fewer employees during all of the last calendar year or your business is classified in a partially exempt industry, you do not have to keep injury and illness records, unless MIOSHA, the bureau of labor statistics (BLS), or the United States department of labor (OSHA), informs you, in writing, that you must keep records. These exemptions apply to recordkeeping only, and do not excuse any employer from other MIOSHA requirements or from compliance with all applicable MIOSHA safety and health standards.

Employers must enter each recordable injury and illness on the MIOSHA Forms 300 and 301 within seven calendar days of receiving the information that an injury or illness has occurred. The three required forms:

• MIOSHA Form 300 Log of Work-Related Injuries and Illnesses, to list injuries and illnesses and track days away from work, restricted or transferred. This form can be printed on legal-sized paper.
• MIOSHA Form 301 Injury and Illness Incident Report, to record supplementary information about recordable cases. This form gives more details about how the injury or illness occurred.
• MIOSHA Form 300A Summary for Work-Related Injuries and Illnesses, to show totals for the year in each category along with employees and hours worked. This form provides additional data to make it easier for employers to calculate incidence rates. Employers must post the MIOSHA Form 300A Summary of the previous calendar year from February 1 to April 30. Companies with no injuries or illnesses in the previous calendar year must post the form with zeros on the total line.

Maximum flexibility has been provided so employers can keep all the information on computers, at a central location, or on alternative forms, as long as the information is compatible and the data can be produced when needed.

Occupational Disease Reporting Requirements

As a result of Executive Orders No. 1996-1, 1996-2 and 2003-18 and Part 56 of P.A. 368 of 1978, a physician, hospital, clinic or employer must report known or suspected cases of occupational diseases or workplace aggravated health conditions to the Michigan Department of Licensing and Regulatory Affairs within 10 days after discovery of the disease or condition on a report form furnished by the department. This requirement does not apply to occupational injuries.

If you have any questions about MIOSHA's recordkeeping requirements or other aspects of this data collection, contact: Michigan Department of Licensing and Regulatory Affairs, MIOSHA, MTSD, 7150 Harris Dr., P.O. Box 30643,Lansing MI 48909-8143
(517) 322-1848.