Before you can participate in the Motor Fuel e-file program, you must complete the appropriate application and the Trading Partner Agreement.
- 3999, Trading Partner Agreement (fillable)
- 4099, Motor Fuel Electronic Filing Application (fillable)
There are two file methods to choose from: Web direct fillable forms and File Transfer Protocol.
Web Direct Fillable Forms are much like completing a paper form. You simply log on to the motor fuel e-file Web site and fill out the electronic form. Liquefied Petroleum Gasoline (LPG) Dealers, Retail Marine Diesel Dealers and Terminal Operators (annual returns only) must file using Web Direct Fillable Forms filing option.
File Transfer Protocol (FTP) includes ANSI X.12 813 4030 and ASCII Flat File. A successful test file must be submitted before you can begin filing your motor fuel tax returns.
A user ID and password will be provided within 7-10 business days after receipt of your completed application and Trading Partner Agreement. Only the contact person shown on the application can receive the user ID and password.
For more information on the Motor Fuel e-file program, please refer to the e-file publications and forms listed below.
If you have tax questions or are having difficulty accessing the web site, please contact the Michigan Department of Treasury, Special Taxes Section at 517-636-4600.
Mandate Notice - Supplier Notice of Electronic Filing
Mandate Notice - Terminal Operator Notice of Electronic Filing
Mandate Notice - Exporters, Importers, Carriers, Transporters, Liquefied Petroleum Gasoline, Retail Marine Diesel Dealers and Blenders
Notice to All Filers of Electronic Returns Except those Filing Web Direct Forms
Effective immediately, when submitting an amended return you must resubmit all TIA codes as they will not carry forward from the original return. For all other data, you should only submit the changed or additional transactions. If you have any questions, please feel free to contact us at 517-636-4600.
File Specifications and Related Publications
File specifications and related publications for the Motor Fuel e-file program.
X12 4030 Format - Effective September 1, 2006:
ASCII Format - Effective September 1, 2006:
- MI EDI ASCII Guide v1-Blender
- MI EDI ASCII Guide v2-Carrier
- MI EDI ASCII Guide v2-Transporter
- MI EDI ASCII Guide v2-Importer
- MI EDI ASCII Guide v2-Exporter
- MI EDI ASCII Guide v1.5-Supplier/Terminal Operator
- EXCEL SPREADSHEET TO CREATE ASCII FILE FORMAT
EFFECTIVE MAY 24, 2007
Excel Spreadsheet to create Exporter's, Carrier's, Transporter's Blender's, Retail Marine's, Supplier's/Permissive Supplier's and Terminal Operator ASCII File Format.
Inventory Tax for Biodiesel and Ethanol Blends
Effective January 1, 2008 the fuel tax rate for undyed diesel fuel containing at least 5% biodiesel is increased to 15 cents per gallon and the fuel tax rate for gasoline containing at least 70% ethanol is increased to 19 cents per gallon. An inventory must be taken on December 31, 2007 and an Alternative Fuels Inventory report is due by January 22, 2008.