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What if I need to temporarily lay off employees due to a slowdown of business which is not directly linked to COVID-19?
Due to the uncertainty regarding potential congressional action regarding whether and how furloughed workers will be able to access federal paid sick, family and medical leave resources, employers are strongly urged to place employees on temporary leave and advise the worker that they expect to have work available within 120-days as opposed to termination. There is no additional cost to employers, employees remain eligible for UI benefits through the state, and employees may remain eligible for potential federal assistance.
Here are some steps for employers placing employees on temporary unpaid leave:
- Do not terminate the employee - specify a temporary/indefinite leave with an expected return to work date that is within 120 days of the layoff date.
- Do not create a contractual obligation to bring the employee back to work - Let the employee know that the situation is fluid and subject to change.
- Provide the employee with a formal Unemployment Compensation Notice (Form 1711). Employers will need to provide their Employer Account Number and Federal Identification Number.
- Ensure employers are provided information on how to obtain unemployment insurance benefits. A factsheet can be found here.
- Get each employee's up-to-date contact information.
- Let employees know if you will be putting updated information on the entity's website or intranet, if applicable.
- Appoint a single, or limited number of individuals who will field questions, and communicate that information to employees.
- Keep a tally of all questions and answers. Periodically share with employees.