Library of Michigan
The collection development policy for the Michigan documents collection is formed from the Library of Michigan Act (P.A. 540 of 1982), which states;
“The library shall serve as a depository for each public document issued by a state official, department, board, commission or agency.”
“The library shall maintain a complete collection of the public documents deposited under section 9 as a permanent reference file.”
Generally, this language is interpreted to require the Library to acquire all publications produced by all state government agencies and retain them permanently. In practice, LM takes a more selective approach, collecting content rich publications with current and lasting informational value that record state government activities, known collectively as Michigan documents.
This document provides guidance regarding the types of publications included and excluded from this program and will be updated as the creation and dissemination of state government information changes over time.
Unless otherwise noted, the information in these guidelines is applicable to all formats, including web-based and electronic documents.
Definition and Format of a Michigan Document
A Michigan document is defined as information, regardless of form or format, compiled by an entity of Michigan’s state government and intended for an audience outside of the authoring agency.
As of 2006, the designated format for Michigan documents is electronic, excepting those that are not available in electronic formats and titles contained in the Core List of Michigan Documents that are still available in print. In lieu of distribution to depositories, LM will provide access to archived electronic documents through Governing Michigan, Answer online catalog and the Michigan Government Web Collection. Retention of all electronic documents is permanent and the following criteria for type or content of a document is not format specific.
Documents Not Collected
As a rule, LM does not collect the following forms of commonly printed and published state government materials.
In addition to the general categories of materials noted above, the following is a more specific list of commonly published documents that we do not collect.
Internal, non-traditional or draft state government documents
In the interest of serving the primary clientele of the Library of Michigan (state government), LM acquires materials outside the traditional definition of a ‘public’ document. These documents are often internal in nature, relate to the business of running government, rather than reporting out on government activities or represent a sub-region or – division of data that is also compiled in a statewide document.
Documents published through state agencies for federal agencies
Many federal agencies work closely with and through affiliated state-level agencies that administer and promote the federal programs within the state. The publications produced on behalf of these federal programs may, or may not be, Michigan documents. Please note the following circumstances and the location designation for each:
Examples of these types of publications are the Depression-era federal relief agency publications, specifically the Works Progress Administration and the Civilian Conservation Corps. These federal programs worked with and through several state agencies, including the State Library and the Dept.
of Conservation. A more recent example is the National Agricultural Statistics Service, which cooperates with and produces Michigan agricultural statistics through the Michigan Agricultural Statistics Service division of the Michigan Dept. of Agriculture.
Documents published under contract by affiliated private/non-profit agencies
State agencies often contract or make affiliations with private or non-profit agencies and
organizations as well as educational institutions to perform specific state services. Publications
produced by the contractual or affiliated entity are considered Michigan documents and should be
acquired and preserved if they are partially or completely funded by the state agency, are
published and distributed at the state agency’s request, or on its behalf. Examples of these types
of agencies are:
To view a table of types of documents and the associated collection decision, see the .pdf document linked at the end of this page. Any questions about the types of federal, state or local government materials collected and preserved by the Library of Michigan should be directed to 517-335-1477, firstname.lastname@example.org.