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Mackinac Island Police Department: Administrative Assistant Closing Date: July 19, 2023

The Mackinac Island Police Department is seeking a highly motivated and qualified Administrative Assistant to perform a wide variety of responsible and confidential administrative professional duties for the Police Chief and the Mackinac Island Police Department. This position is a key team member supporting and assisting all aspects of the Mackinac Island Police Department.

This is a full-time seasonal position which runs from approximately Mid April through October. Pay is $16.69 per hour. Open until filled.
Duties include (but are not limited to:

  • Perform a wide variety of complex, responsible and confidential administrative duties for the Police Chief; perform special projects and assignments; coordinate and prioritize workflow; direct and oversee all office operations
  • Assist with budgeting and finance; prepare and mail all bills; process all incoming monies
  • Assist with payroll and scheduling
  • Act as a liaison between Mackinac Island Police Department and multiple other agencies and departments
  • Work with City Treasurer accounting for cash taken in for licensing fees
  • Monitor dispatched calls for service on police radio
  • Become familiar with all police call numbers.
  • Maintain bicycle licensing system
  • Maintain snowmobile licensing system
  • Record and track stolen/lost bicycles
  • Inventory bicycle impound area
  • Coordinate annual bicycle auction
  • Inventory and track lost property
  • Assist with payroll and budgeting
  • Coordinate payment and receipt of all civil infraction fines paid
  • Maintain file of civil infraction tickets

Critical Knowledge, Skills and Abilities

  • Ability to interact with a diverse set of people under sometimes trying conditions
  • Ability to de-escalate occasionally irate and argumentative customer interactions
  • Ability to learn and understand department and city policies, ordinances and procedures and apply them fairly and with discretion
  • Ability to become proficient in the use of the police department's data and reporting applications
  • Existing proficiency in the use of Excel spreadsheets including the ability to set up computational spreadsheets
  • Excellent organizational skills and attention to detail
  • High level of confidentiality, morals and ethics
  • Excellent written and verbal communication skills
  • High level of experience with various computer software programs to include Microsoft Office
  • The candidate must pass a background check permitting them to have access to statutorily controlled criminal records
  • The ability to maintain strict confidentiality of information viewed, discussed, and/or received during their daily activities related to employment

Desired Experience

  • Previous administrative assistant/executive management administrative assistant experience
  • Experience in the management, documentation and retention of confidential/sensitive information
  • Experience working with minimal supervision and making effective decisions independently

Educational Requirements

  • High School graduate/GED, some college preferred

Interested candidates should fill out a City of Mackinac Island Application for employment packet which can be downloaded at:

https://www.cityofmi.org/police-department-12/

Applicant should fill out all forms and submit them, along with a cover letter, via email to: dtopolski@mipd.org.
You may also send your personally-prepared resume along with the application packet and cover letter. This is not necessary but I will read all resumes.

Opening Date: 01/19/2023
Closing Date: 07/19/23
Contact Person: Chief Doug Topolski
Email: dtopolski@mipd.org
Website Link: https://www.cityofmi.org/police-department-12/