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Procurement is the multi-step process used to obtain goods or services. Purchases made with the Nonprofit Food Service Account, must comply with all federal, state and local procurement regulations as applicable. Specifically, Child Nutrition Program Sponsors must comply with:

  • 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards)

  • USDA Child Nutrition Program regulations (7 CFR Part 210, Part 215, Part 220, Part 225, Part 226, and other federally fund programs), guidance and instructions.

  • Applicable State, local, and tribal laws, regulations and policies that are not in conflict with Federal requirements.


Procurement Resources and Information

       Buy American Provision

Methods of Procurement


The appropriate procurement method to use depends on the dollar amount of the expected purchase. Sponsors should evaluate what goods or services are needed and for how long, then determine which procurement method to use based on the estimated dollar value of the purchase, the “purchasing threshold”. All procurement must be conducted in a manner that maximizes free and open competition.

Purchasing Thresholds for Food, Services, Supplies and Equipment

Federal Micro-Purchase and Simplified Acquisition Thresholds

State of Michigan Competitive Bid Threshold for Local and Intermediate School Districts and Public School Academies

Procurement Procedures/Threshold Flow Chart (update)

Food Service Management Company and Vended Meal Company Contracts


Equipment Purchases – (new landing page, for now redirect to FAST)

Procurement Training

USDA FNS Buy American Webinar - Nov. 20, 2017

USDA Market Basket Analysis When Procuring Program Goods

USDA Procuring Local Foods in Child Nutrition Programs Guide


Procurement Reviews – new landing page (or combo with Admin Review and Resource Management Review)