COVID-19 Vaccine Provider Guidance and Educational Resources
This webpage will house materials to support COVID-19 Vaccine Providers in successful implementation of the COVID-19 Vaccination Program. Be sure to "bookmark" this page and check back frequently for updates!
COMPREHENSIVE COVID-19 EDUCATIONAL RESOURCES
- MDHHS COVID-19 Vaccine Information for Providers
- MDHHS COVID-19 Vaccine Webinars
- Past webinars have been recorded (Pfizer, Moderna, Common Concerns). See handout above for information on accessing recordings.
- Upcoming: Johnson and Johnson’s Janssen COVID-19 Vaccine Update - NEW
- Wednesday March 3, 2021 at 12:00p.m.
- Please Register at: https://msu.zoom.us/webinar/register/WN_7BwXss37QeaFGsNBuah6WA
- After registering, you will receive a confirmation email containing information about joining the webinar. No CEU’s will be offered.
- Noontime Knowledge Sessions
- Current Noontime Knowledge Flyer
- MDHHS COVID-19 Prioritization and Allocation Webinar
- MDHHS COVID-19 Vaccine Safety
- PDF of Slides
- Webinar Recording- Passcode: 3uim@2Uv
- Q & A
- MDHHS Management of COVID-19 Vaccine Side Effects
- Current Noontime Knowledge Flyer
- CDC COVID-19 Vaccine Resources Website for Healthcare Professionals
- Find information for COVID-19 vaccination administration, storage and handing, reporting, and patient education for each specific vaccine
- Now includes Moderna-specific and Pfizer-specific vaccine materials including: BUD guidance and labels, Expiration date tracking, Ultra cold temperature logs, Storage and handling labels, Dry ice handling information, and more!
- COVID-19 Vaccine Training Module
- Self-paced module with certificate of completion (no CE)
- MDHHS strongly recommends that all COVID-19 Vaccine Providers complete this training.
- CDC COVID-19 Vaccination Interim Playbook (last updated 10/29/20)
- CDC COVID-19 Vaccination Interin Playbook Supplement #1
CONTENT-SPECIFIC COVID-19 EDUCATIONAL RESOURCES
Enrollment
- CDC COVID-19 Vaccination Program FAQ
- SAMPLE Section A Provider Agreement CDC COVID-19
- SAMPLE Section B Site Provider Registration CDC COVID-19
- COVID-19 Provider Vaccination Registration form
- For any enrolled provider wishing to transfer or receive doses from another site, please review "Redistribution" section below prior to any vaccine being redistributed.
Redistribution
- COVID-19 Vaccine Redistribution Infographic
- CDC Supplemental Redistribution Agreement
- Redistribution: Before a site can redistribute COVID-19 vaccine to another location, both the redistributing site and the recipient site(s) MUST be enrolled as COVID-19 Vaccine Providers with MCIR outbreak inventories activated. The site conducting the redistribution must sign, submit, and comply with the CDC COVID-19 Vaccine Redistribution Agreement above.
- For inventory support on redistribution, see "MCIR Inventory" section below.
- Redistribution: Before a site can redistribute COVID-19 vaccine to another location, both the redistributing site and the recipient site(s) MUST be enrolled as COVID-19 Vaccine Providers with MCIR outbreak inventories activated. The site conducting the redistribution must sign, submit, and comply with the CDC COVID-19 Vaccine Redistribution Agreement above.
Vaccine Recommendations
- The Advisory Committee on Immunization Practices’ Interim Recommendation for Use of Moderna COVID-19 Vaccine
- The Advisory Committee on Immunization Practices’ Interim Recommendation for Use of Pfizer-BioNTech COVID-19 Vaccine
- Interim Clinical Considerations for Use of mRNA COVID-19 Vaccines Currently Authorized in the United States
- MDHHS COVID-19 Vaccination Interim Prioritization Guidance
Vaccine Billing and Vaccine Codes
COVID-19 providers agree to administer vaccine regardless of an individual’s ability to pay and regardless of their coverage status, and may not seek any reimbursement, including through balance billing, from a vaccine recipient.
- Michigan Medicaid Bulletin re: Medicaid Reimbursement of COVID-19 Vaccine Services
- Rates also available in CHAMPS
- CMS Coverage Announcement (summary of Medicare, Medicaid, Private insurers, uninsured)
- CMS Toolkits for Provider Support
- Uninsured/Underinsured Reimbursement via Provider Relief Fund
- CDC Preview Posting of COVID-19 Vaccine Codes and Crosswalk
- CPTs, NDCs, CVXs (Codes will become effective only upon EUA issuance)
- American Pharmacists Association "Reimbursement for Administration of COVID-19 Vaccines"
Patient Education & Adverse Event Reporting
- EUA Fact Sheet
- See "Product-Specific Materials" section for appropriate EUA fact sheets that must be provided to each vaccine recipient/caregiver.
- Questions about EUAs? Review COVID-19 Vaccine EUA FAQs
- Vaccination Record Cards
- Providers must provide a COVID-19 vaccination record card to each vaccine recipient/parent/legal guardian. These will be included in ancillary kits shipped to provider offices. Complete these cards accurately, including second dose due date, and give to each patient.
- Vaccination Record Card PDF (if extra is needed beyond that supplied in ancillary kit)
- v-safe
- v-safe is a new smartphone-based tool that uses text messaging and web surveys to provide health check-ins after a person receives a COVID-19 vaccination. It also reminds patients of any needed second vaccine dose.
- Provide a v-safe information sheet to patients at the time of vaccination and encourage them to enroll and fill out the surveys when prompted to do so.
- A v-safe poster is also available to promote the program.
- VAERS
- Providers must report adverse events and administration errors to the Vaccine Adverse Events Reporting System (VAERS).
Product-Specific Information
Pfizer COVID-19 Vaccine Materials
- CDC Pfizer-specific materials
- Ultra cold temperature logs, BUD guidance and labels, Expiration date tracker, Dry ice guidance, and more!
- Pre-vaccination Screening Form
- Pfizer healthcare professional education website
- Dosing and administration information
- Storage and dry ice information
- Videos on unpacking vaccine from thermal shipper, preparation and administration, and return of the thermal shipper and more!
- Pfizer EUA Fact Sheets
- EUA Fact Sheet for Recipients
- Important: Print and provide the above EUA Fact Sheet to each COVID-19 vaccine recipient/caregiver in Michigan. This version includes the information statement about the MCIR (as indicated in Michigan VISs). Per state law, patients/parents must be informed about MCIR.
- Translations of Fact Sheet
- EUA Fact Sheet for Healthcare Professionals
- EUA Fact Sheet for Recipients
- MDHHS Dry Ice Ordering Process
Moderna COVID-19 Vaccine Materials
- CDC Moderna-specific materials
- Moderna healthcare professionals education website
- EUA Fact Sheets
- Expiration Date Lookup
Johnson & Johnson/Janssen COVID-19 Vaccine Materials - NEW
- CDC J&J/Janssen-specific materials - TBD
- J&J/Janssen healthcare professionals education website
- EUA Fact Sheets
- EUA Fact Sheet for Recipients
- EUA Fact Sheet for Healthcare Professionals
- includes storage and handling, dosing and administration information
- Expiration Date Lookup
Storage & Handling (S&H)
- See "Product Specific Information" section above for product-specific materials
- CDC: CDC Storage & Handling Toolkit - See COVID-19 Addendum on page 49
- MDHHS: Data Logger Tip Sheet
- MDHHS: Responding to Temperature Excursions
- MDHHS: Guidance on Vaccine Transport
- MDHHS: Transport Temperature Log
- MDHHS: Dry Ice Ordering Process
Vaccine Administration
- CDC: HCP Vaccine Administration Resource Library
- Videos, Training modules, Job Aids and more
- CDC: IM Injection Job Aid - Children 7 Through 18 Years
- CDC: IM Injection Job Aid - 19 Years and Older
- CDC: Needle Guage and Length Job Aid
- Vaccination Record Card PDF (if extra is needed beyond that supplied in ancillary kit)
MCIR Inventory, Dose Documentation
- How to Document Race and Ethnicity Data in MCIR
- How to View Race and Ethnicity Data in MCIR
- How to Document a Pfizer "Unable to Obtain a 6th Dose" in MCIR
- How to Review and Revise Shipping Information in MCIR for Vaccine Orders
- How to Review Order Quantities and Receive Order Shipment Notifications
- How to Add an E-Order Contact (to obtain access to the features above)
- How to Document a Dose of COVID-19 Vaccine in the MCIR
- How to Redistribute Doses in the MCIR Outbreak Inventory: Part 1 of 2 – for the site redistributing vaccine
- How to Redistribute Doses in the MCIR Outbreak Inventory: Part 2 of 2 – for the site receiving doses from a redistribution/parent site
- How to Adjust MCIR Outbreak Inventory for Potential Extra Pfizer or Moderna Dose(s)
- MCIR COVID-19 Immunizing Provider Resources
- Save this MCIR webpage and check back for frequent updates!
- Features tip sheets such as:
- How to document a COVID-19 vaccine dose in the MCIR
- How to add an E-Order Contact in the MCIR
- Site administrator resources
- And more!
- Moderna Expiration Date Lookup
VaccineFinder
After enrolling as a COVID-19 Vaccine Provider, providers will be registered to enroll in VaccineFinder. This onboarding is occuring in phases. Regardless of documentation in the MCIR, providers must report their on-hand COVID-19 vaccine inventory to VaccineFinder every day. An email with instructions for onboarding will be sent to the provider's "organizational email" entered in the provider enrollment form.
- VaccineFinder Provider Support Website
- Includes the tip sheets above PLUS video trainings for inventory reporting.
- VaccineFinder COVID Locating Health
- The above website is for providers to submit daily reporting, once your account is created.
- Contact Information for VaccineFinder Provider Support
- Please contact:
- eocevent522@cdc.gov for registration / email change help and for general COVID VaccineFinder inquiries, or
-
vaccinefinder@castlighthealth.com for technical assistance with account log-in problems, password resets, file upload errors, etc.
- Please contact:
Communication Resources
- MDHHS: Frequently Asked Questions for the Public
- CDC: COVID-19 Vaccines Website
- Answers to frequently asked questions and more
- Includes information to the public, as well as healthcare provider-focused information
- CDC: COVID-19 Vaccination Communication Toolkit
- A guide for building vaccine confidence within health systems, medical offices and clinics
- Turn-key slide decks for healthcare personnel with information about COVID-19 vaccines, tips for building vaccine confidence, and tips for having effective vaccine conversations with patients
- Posters, fact sheets, FAQs, and social media
- Printable buttons/stickers for staff to wear once they’ve gotten their vaccine
- A video describing how ACIP makes recommendations and advises CDC on the use of vaccines
Contacts for Support
- Local Health Department
- MCIR Regional Contacts
- Questions on Provider Enrollment: Email MDHHS-COVIDVaccineProviders@michigan.gov
