COVID-19 Vaccine Provider Guidance and Educational Resources

This webpage will house materials to support COVID-19 Vaccine Providers in successful implementation of the COVID-19 Vaccination Program. Be sure to "bookmark" this page and check back frequently for updates!

COMPREHENSIVE COVID-19 EDUCATIONAL RESOURCES

• MDHHS COVID-19 Vaccine Information for Providers
• MDHHS COVID-19 Vaccine Webinars 
  • Webinars have occurred but were recorded. See handout above for information on accessing recordings.
• CDC COVID-19 Vaccine Resources Website for Healthcare Professionals - NEW
  • Find information for COVID-19 vaccination administration, storage and handing, reporting, and patient education for each specific vaccine
  • Now includes Moderna-specific and Pfizer-specific vaccine materials including: BUD guidance and labels, Expiration date tracking, Ultra cold temperature logs, Storage and handling labels, Dry ice handling information, and more!
• COVID-19 Vaccine Training Module
  • Self-paced module with certificate of completion (no CE)
  • MDHHS strongly recommends that all COVID-19 Vaccine Providers complete this training.
• CDC COVID-19 Vaccination Interim Playbook (last updated 10/29/20)
• CDC COVID-19 Vaccination Interin Playbook Supplement #1

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CONTENT-SPECIFIC COVID-19 EDUCATIONAL RESOURCES

Enrollment

• ​CDC COVID-19 Vaccination Program FAQ
• SAMPLE Section A Provider Agreement CDC COVID-19
• SAMPLE Section B Site Provider Registration CDC COVID-19
• COVID-19 Provider Vaccination Registration form
• For any enrolled provider wishing to transfer or receive doses from another site, please review "Redistribution" section below prior to any vaccine being redistributed.

Redistribution

• CDC Supplemental Redistribution Agreement
  • Redistribution: Before a site can redistribute COVID-19 vaccine to another location, both the redistributing site and the recipient site(s) MUST be enrolled as COVID-19 Vaccine Providers with MCIR outbreak inventories activated. The site conducting the redistribution must sign, submit, and comply with the CDC COVID-19 Vaccine Redistribution Agreement above.
    • For inventory support on redistribution, see "MCIR Inventory" section below.

Vaccine Recommendations

• The Advisory Committee on Immunization Practices’ Interim Recommendation for Use of Moderna COVID-19 Vaccine - NEW
• The Advisory Committee on Immunization Practices’ Interim Recommendation for Use of Pfizer-BioNTech COVID-19 Vaccine 
• Interim Clinical Considerations for Use of mRNA COVID-19 Vaccines Currently Authorized in the United States - NEW
• MDHHS COVID-19 Vaccination Interim Prioritization Guidance - NEW

Vaccine Billing and Vaccine Codes

COVID-19 providers agree to administer vaccine regardless of an individual’s ability to pay and regardless of their coverage status, and may not seek any reimbursement, including through balance billing, from a vaccine recipient. 

• Michigan Medicaid Bulletin re: Medicaid Reimbursement of COVID-19 Vaccine Services
  • Rates also available in CHAMPS
• CMS Coverage Announcement (summary of Medicare, Medicaid, Private insurers, uninsured)
• CMS Toolkits for Provider Support
• Uninsured/Underinsured Reimbursement via Provider Relief Fund
• CDC Preview Posting of COVID-19 Vaccine Codes and Crosswalk
  • CPTs, NDCs, CVXs (Codes will become effective only upon EUA issuance)
• American Pharmacists Association "Reimbursement for Administration of COVID-19 Vaccines"

Patient Education & Adverse Event Reporting

• EUA Fact Sheet​
  • See "Product-Specific Materials" section for appropriate EUA fact sheets that must be provided to each vaccine recipient/caregiver.
  • Questions about EUAs? Review COVID-19 Vaccine EUA FAQs - NEW
• Vaccination Record Cards
  • ​Providers must provide a COVID-19 vaccination record card to each vaccine recipient/parent/legal guardian. These will be included in ancillary kits shipped to provider offices. Complete these cards accurately, including second dose due date, and give to each patient.
  • Vaccination Record Card PDF (if extra is needed beyond that supplied in ancillary kit)
• v-safe
  • v-safe is a new smartphone-based tool that uses text messaging and web surveys to provide health check-ins after a person receives a COVID-19 vaccination. It also reminds patients of any needed second vaccine dose.
  • Provide a v-safe information sheet to patients at the time of vaccination and encourage them to enroll and fill out the surveys when prompted to do so. 
  • A v-safe poster is also available to promote the program.
• VAERS
  • ​​Providers must report adverse events and administration errors to the Vaccine Adverse Events Reporting System (VAERS).

Product-Specific Information

Pfizer COVID-19 Materials

• CDC Pfizer-specific materials 
  • ​Ultra cold temperature logs, BUD guidance and labels, Expiration date tracker, Dry ice guidance, and more!
  • Pre-vaccination Screening Form 

  • Pfizer Standing Orders Template 

• Pfizer healthcare professional education website 
  • Dosing and administration information
  • Storage and dry ice information
  • Videos on unpacking vaccine from thermal shipper, preparation and administration, and return of the thermal shipper and more!
• Pfizer EUA Fact Sheets
  • Pfizer EUA Fact Sheet for Recipients
    • Important: Print and provide the above EUA Fact Sheet to each COVID-19 vaccine recipient/caregiver in Michigan. This version includes the information statement about the MCIR (as indicated in Michigan VISs). Per state law, patients/parents must be informed about MCIR.
    • Translations of Fact Sheet
      • Arabic
      • Cherokee
      • Chinese-Simplified
      • Chuukese
      • French
      • German
      • Hmong
      • Spanish
  • Pfizer EUA Fact Sheet for Healthcare Professionals
• MDHHS Dry Ice Ordering Process 

Moderna COVID-19 Materials

• CDC Moderna-specific materials - NEW
  • ​Moderna Standing Orders Template
  • Pre-vaccination Screening Template
• Moderna healthcare professionals education website - NEW
• Moderna EUA Fact Sheets - NEW
  • Moderna EUA Fact Sheet for Recipients
    • Translations of Fact Sheet
      • Arabic
      • Cherokee
      • Chinese
      • Chuukese
      • French
      • German
      • Hmong
      • Spanish
• Moderna EUA Fact Sheet for Healthcare Professionals
• Moderna Vaccine Expiration Date Lookup - NEW

Storage & Handling (S&H)

• See "Product Specific Information" section above for product-specific materials
• CDC: CDC Storage & Handling Toolkit - See COVID-19 Addendum on page 49
• MDHHS: Data Logger Tip Sheet
• MDHHS: Responding to Temperature Excursions
• MDHHS: Guidance on Vaccine Transport
• MDHHS: Transport Temperature Log
• MDHHS: Dry Ice Ordering Process - NEW

Vaccine Administration

• CDC: HCP Vaccine Administration Resource Library
  • Videos, Training modules, Job Aids and more
• CDC: IM Injection Job Aid - Children 7 Through 18 Years 
• CDC: IM Injection Job Aid - 19 Years and Older 
• CDC: Needle Guage and Length Job Aid 
• Vaccination Record Card PDF (if extra is needed beyond that supplied in ancillary kit)

MCIR​ Inventory, Dose Documentation

• How to Review and Revise Shipping Information in MCIR for Vaccine Orders - NEW
• How to Review Order Quantities and Receive Order Shipment Notifications  
• How to Add an E-Order Contact (to obtain access to the features above) 
• How to Document a Dose of COVID-19 Vaccine in the MCIR
• How to Redistribute Doses in the MCIR Outbreak Inventory: Part 1 of 2 – for the site redistributing vaccine 
• How to Redistribute Doses in the MCIR Outbreak Inventory: Part 2 of 2 – for the site receiving doses from a redistribution/parent site 
• How to Adjust MCIR Outbreak Inventory for Potential Extra Pfizer or Moderna Dose(s)  - NEW
• MCIR COVID-19 Immunizing Provider Resources  
  • Save this MCIR webpage and check back for frequent updates!
  • Features tip sheets such as:
    • ​How to document a COVID-19 vaccine dose in the MCIR
    • How to add an E-Order Contact in the MCIR
    • Site administrator resources
    • And more!
• Moderna Expiration Date Lookup

VaccineFinder

After enrolling as a COVID-19 Vaccine Provider, providers will be registered to enroll in VaccineFinder. This onboarding is occuring in phases. Regardless of documentation in the MCIR, providers must report their on-hand COVID-19 vaccine inventory to VaccineFinder every day. An email with instructions for onboarding will be sent to the provider's "organizational email" entered in the provider enrollment form.

• VaccineFinder Provider Support Website 
  • Includes the tip sheets above PLUS video trainings for inventory reporting.
• VaccineFinder COVID Locating Health
  • The above website is for providers to submit daily reporting, once your account is created.
• Contact Information for VaccineFinder Provider Support
  • Please contact:
    • eocevent522@cdc.gov for registration / email change help and for general COVID VaccineFinder inquiries, or

    • vaccinefinder@castlighthealth.com for technical assistance with account log-in problems, password resets, file upload errors, etc.

Communication Resources

• MDHHS: Frequently Asked Questions for the Public 
• CDC: COVID-19 Vaccines Website
  • ​Answers to frequently asked questions and more
  • Includes information to the public, as well as healthcare provider-focused information
• CDC: COVID-19 Vaccination Communication Toolkit 
  • A guide for building vaccine confidence within health systems, medical offices and clinics
  • Turn-key slide decks for healthcare personnel with information about COVID-19 vaccines, tips for building vaccine confidence, and tips for having effective vaccine conversations with patients
  • Posters, fact sheets, FAQs, and social media
  • Printable buttons/stickers for staff to wear once they’ve gotten their vaccine
  • A video describing how ACIP makes recommendations and advises CDC on the use of vaccines

Contacts for Support

• Local Health Department
• MCIR Regional Contacts 
• Questions on Provider Enrollment: Email MDHHS-COVIDVaccineProviders@michigan.gov