The Contract Services Division administers MDOT's contracting process including bid lettings, contract awards, contractor payments, prequalification of contractors to bid on MDOT projects, contract monitoring, and purchasing.
CTRAK Core & Team
Ctrak is a software application that is intended to assist MDOT staff in the administration of consultant and services contracts. Core team members, along with system users, MDIT staff, and representatives for the vendors who developed the system, are working together to ensure that the business processes included in the system are fully functional, and to assist users with the new system.
Responsible for the administration of the procurement of supplies, materials, equipment, services, printing, minor routine road maintenance and non construction/maintenance highway contracts. The unit's primary objective is to ensure the use of sound, prudent and consistent competitive bidding practices.
Laura Dotson, Purchasing Manager, 517-373-2134
Terry Harris, Buyer Specialist, 517-335-2507
Klatra Pickett, Buyer, 517-335-0071
Mark Morrison, Buyer, 517-241-2343
Susan Long, Department Technician, 517-373-4557
Construction Contracts Prequalification Unit
Reviews financial statements, prequalification applications, and other data submitted by contractors. This information, with recommendations, is presented to the Prequalification Committee for establishing prequalification ratings for prospective bidders. This unit also determines work classifications for the advertising of construction contracts and verifies wage classifications for bid proposals.
Bid Letting Unit
The Bid Letting Unit is responsible for advertising construction project information on MDOT's bid letting information web page and on the Bid Express web site, assists contractors with electronic bidding, and provides bid results and bid tabulations.
Electronic Bidding and requests to bid
Disadvantaged Business Enterprise (DBE) Requirement
Contract Awards Unit
Responsible for procedures required to award a contract to the determined low bidder, including receipt of performance and lien bonds, insurance documents, federal concurrences (where applicable) and commission and administrative board approvals, as well as preparing award and acceptance reports.
Connie Masseau, 517-373-8650
Contractor Payments Unit
Processes estimates for completed construction work for payment to contractors along with filing lien claims and notices of furnishing.
Connie Kern, 517-335-2318
Service Contracts Prequalification Unit
Responsible for administration of the service vendor prequalification process. The primary functions of this unit are reviewing, analyzing, and processing service vendor initial applications and renewal applications. Responsibilities also include administering and monitoring service vendor prequalification appeals.
Scope Review and Selections Unit
Responsible for review and approval of all Request for Proposals, (RFP's), including the specific scope of work to ensure consistency, completeness and compliance with all MDOT and federal requirements. Ensures the timely advertisement of MDOT consultant services projects, as well as coordinates and monitors the selections of the consultants and the subsequent approval by MDOT's Central Selections Review Team.
Contract Administration Unit
Responsibilities include administration of the MDOT service contracting process, which includes standard and nonstandard service contracts, amendments and revisions. Determine and obtain all appropriate approvals including the drafting and review of contract documents and related materials. Conduct research and data analysis of legal contract documents. Provide training and assistance to MDOT project managers, support staff, and consultants/vendors. Also serves as technical advisor and liaison to MDOT staff regarding selections and contract administration of engineering consultant contracts.
Contract Support Unit
Responsibilities include support of the MDOT service contracting process, which includes service contract monitoring, reporting, subcontracting, consultant payments, and closeout of service contracts.
Monitoring/Reporting and Subcontracting
Claire Carter, 517-373-2131