Procurement Guidelines

Forms and Clauses

Forms and Clauses
Micropurchase: Up to $10,000

Written Record of Procurement History Checklist

Fair and Reasonable Price Determination

 

Small Purchase: More than $10,000 to less than $25,000

Written Record of Procurement History Checklist

Method of Procurement Decision Matrix

Certification of Compliance with Federal Contract Clauses

Independent Cost Estimate

Quotations

Fewer Than Three Offers Received Evaluation

Price Analysis

Cost Analysis

Vehicle Purchase Specification Certification

 

Small Purchase: $25,000 to less than $250,000

Written Record of Procurement History Checklist

Method of Procurement Decision Matrix

Certification of Compliance with Federal Contract Clauses

Independent Cost Estimate

Quotations

Fewer Than Three Offers Received Evaluation

Price Analysis

Cost Analysis

Vehicle Purchase Specification Certification

Third Party Contract

 

Invitation for Bids: Less than $25,000

Written Record of Procurement History Checklist

Method of Procurement Decision Matrix

Certification of Compliance with Federal Contract Clauses

Independent Cost Estimate

Advertisement and Solicitation

Bid Opening

Fewer Than Three Offers Received Evaluation

Responsibility Determination

Price Analysis

Cost Analysis

Vehicle Purchase Specification Certification

 

Request for Proposals: Less than $25,000

Written Record of Procurement History Checklist

Method of Procurement Decision Matrix

Certification of Compliance with Federal Contract Clauses

Independent Cost Estimate

Advertisement and Solicitation

Proposal Tabulation

Fewer Than Three Offers Received Evaluation

Responsibility Determination

Price Analysis

Cost Analysis

Vehicle Purchase Specification Certification

 

Invitation for Bids: $25,000 or more

Written Record of Procurement History Checklist

Method of Procurement Decision Matrix

Certification of Compliance with Federal Contract Clauses

Independent Cost Estimate

Advertisement and Solicitation

Bid Opening

Fewer Than Three Offers Received Evaluation

Responsibility Determination

Price Analysis

Cost Analysis

Vehicle Purchase Specification Certification

Third Party Contract

Appendix A - Prohibition of Discrimination in State Contracts

 

Request for Proposals: $25,000 or more

Written Record of Procurement History Checklist

Method of Procurement Decision Matrix

Certification of Compliance with Federal Contract Clauses

Independent Cost Estimate

Advertisement and Solicitation

Proposal Tabulation

Fewer Than Three Offers Received Evaluation

Responsibility Determination

Price Analysis

Cost Analysis

Vehicle Purchase Specification Certification

Third Party Contract

Appendix A - Prohibition of Discrimination in State Contracts

 

State Extended Vehicle Contracts

Written Record of Procurement History Checklist

Method of Procurement Decision Matrix

Price Analysis for State Vehicle Purchasing Program Purchases

Vehicle Purchase Specification Certification

 

Contract Clauses

Total Vehicle Procurements greater than $150,000 

Total Vehicle Procurements less than $150,000 

Construction less than $150,000

Construction over $150,000

Materials & Supplies less than $150,000

Materials & Supplies over $150,000

Operations and Management less than $150,000

Operations and Management over $150,000

Professional A&E less than $150,000

Professional A&E over $150,000

Research & Development less than $150,000

Research & Development over $150,000

 

Additional Forms

Vehicle Purchase Specification Certification

Post-Delivery Audit Forms (A7-A12)

Transit Agency Procurement Policy (Form 1482)

Third Party Contract

Appendix A - Prohibition of Discrimination in State Contracts

Pre-award Purchaser’s Requirements Certification (Form 3187)

Post-delivery Purchaser’s Requirement Certification (Form 3188)

Post-delivery FMVSS Compliance Certification (Form 3189)