Office of School Safety June 2020 Newsletter
Office of School Safety
Grants and Community Services Division
School Safety Drills, Documentation, and Reporting Requirements
The Office of School Safety (OSS) offers the following guidance and resources to remind school officials of the school safety drills, documentation, and reporting requirements for the upcoming school year:
- School Safety Drills, Documentation, and Reporting Requirements
- School Drill Documentation Form
- School Drill Observation Tool
DEADLINE: Emergency Operations Plan Review
Michigan law (MCL 380.1308b) requires that school districts, intermediate school districts, and public school academies develop a new emergency operations plan (EOP) for each school building, or conduct a review of the current EOP biennially. The next deadline for the biennial review is January 1, 2022. The OSS encourages school administrators to begin the review process well in advance of the deadline. Districts must notify the Michigan Department of Education of the completed EOP review through the Michigan Electronic Grant System Plus.
Reference documents, including the Michigan State Police All-Hazards Emergency Operations Planning Guidance for Schools and an EOP template, are available upon request via email to MSP-SchoolSafety@michigan.gov.
School Safety Program Feature
Huron Valley Schools invests time and resources in multi-layered approach to school safety
The Office of School Safety's Ms. Beth Beattie recently had a conversation with Ms. Kim Root,
Executive Director of School Safety, Communications, and Strategic Initiatives for Huron Valley Schools (HVS), about the district's role in keeping students safe. HVS is located in western Oakland County and serves students from the communities of Commerce, Highland, Milford, and White Lake.
During the third week of October, a visitor to HVS might overhear a conversation about why schools conduct tornado drills, fire drills, and other types of evacuation exercises; or instructions about using OK2SAY and other resources designed to ensure the safety of HVS's 8,400 students and 1,300 staff members.
"For the past decade, HVS has invested time and resources in school safety," according to Ms. Root. "Safety is not a single box that gets checked. It's a series of intentional acts designed to protect people. We want to strike a balance between assuring our students and staff that they are safe in schools and preparing them for situations that threaten their safety."
As part of the school district's recognition of Safe Schools Week, students of all ages learn about strategies and tactics designed to keep them safe in school. At the elementary level, teachers stress the importance of listening to adults. For middle and high school students, the district encourages them to say something if they see something, emphasizing that everyone has a role in keeping schools safe. The district is committed to bringing their emergency operations plans to life through a multi-layered approach to safety.
For more information about Safe Schools Week and how your school community can participate, visit the National School Safety Center's website.
After the Crisis - The Role of Recovery in the EOP
The COVID-19 pandemic caused profound changes around the world with education systems experiencing the longest school closures in decades. As initial restrictions were eased, many schools struggled to modify their instructional process and facility operations, much less return to "normal." This post-incident process is known as recovery and encompasses both short-term and long-term objectives.
Schools and school districts should plan for how they will recover from incidents before they occur and document all relevant considerations and procedures in their EOP. A school's EOP Recovery Annex details how an education agency plans to support teaching, learning, and the well-being of students and the education community after an emergency by addressing physical, psychological/emotional, academic, and fiscal recovery. Additional details of these planning considerations are available here.
Student Tools for Emergency Planning (STEP)
The Student Tools for Emergency Planning (STEP) program is a simple and effective preparedness education project developed by the Federal Emergency Management Agency. STEP is designed to educate fifth-graders on the importance of preparing for emergencies and provide students with the knowledge to help their families prepare. Registration for participation in the 2021 STEP program for your students will be in September. Please visit MIReady for more information.
This fall, OK2SAY is once again offering FREE OK2SAY safety programming for students in middle school (6th - 8th grade). This program teaches students to protect themselves and those around them by submitting confidential tips on criminal activities or potential harm directed at students, school employees, and schools.
Please complete the on-line OK2SAY Presentation Registration Form if you are interested in hosting either a virtual or in-person presentation at your school (delivery method dependent on school preference and presenter availability).
Full backpacks. Full promise.
This year, the MSP Grants and Community Services Division helped support the Volunteers of America Michigan's (VOAM) Operation Backpack®. Staff from OSS, OK2SAY, and the Prevention Services Section delivered three vans loaded with backpacks and school supplies to VOAM for at-risk and homeless students across Michigan.
May 10,11,12, 2022