Mitigation Grant Programs


Hazard Mitigation Grant Program 

The Hazard Mitigation Grant Program (HMGP) was created by section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act.   The HMGP provides funding for state and local communities to implement long-term hazard mitigation measures that reduce or eliminate risk to people and property from natural and technological hazards and their effects.  Funding for Michigan's HMGP is made available following a major disaster declaration in the state.  The amount available to the state for HMGP projects is currently based on 7.5% of the federal funds expended on the Public and Individual Assistance programs for the disaster.  The objective of the HMGP is to protect lives and significantly reduce or eliminate future disaster expenditures.

HMGP grants can be awarded to eligible applicants throughout the state, regardless of the boundaries of the disaster declaration.  In Michigan, eligible applicants include state and local governments, certain private non-profit organizations, and Indian tribes or authorized tribal organizations.  Federal funds are available for up to 75% of eligible project costs.  The remainder of the cost for the project is the responsibility of the applicant.  The HMGP can be used to fund projects to protect either public or private property.  Examples of the types of projects that can be funded by the HMGP include, but are not limited to:

  • Structural retrofitting to reduce wind and water damage
  • Acquisition and relocation of flood-prone structures
  • Strengthening vulnerable components of public infrastructure and facilities
  • Development of state or local standards to protect new and substantially improved structures from wind and water damage
  • Certain educational initiatives

Applicants must apply for the HMGP through the Emergency Management and Homeland Security Division (EMHSD) of the Michigan Department of State Police.  To apply, an applicant must complete and submit a project application form detailing the proposed project.  Applications for HMGP are only considered for funding during the time period between the disaster declaration and the application deadline established by the state.  However, project proposals for HMGP may be submitted at any time to the EMHSD.  Applications will be held on file for consideration when an application period is open.  The State HMGP Selection Panel (a group comprised of mitigation experts from relevant state agencies) will review eligible applications.  Selected applications will be submitted by the EMHSD to the Federal Emergency Management Agency for final funding approval.  Following a disaster declaration, prospective applicants, if not notified of available HMGP funds, may want to contact the local office of emergency management to see if HMGP funds are available. For additional information about the HMGP contact Matt Schnepp, State Hazard Mitigation Officer, Michigan Department of State Police, Emergency Management and Homeland Security Division, PO Box 30634, Lansing, Michigan 48909, or call 517-284-3950.

 


 Flood Mitigation Assistance (FMA) Program 

On September 23, 1994, President Clinton signed into law the Reigle Community Development and Regulatory Improvement Act of 1994 referred to as the National Flood Insurance Reform Act (NFIRA). The purpose of the NFIRA is to improve the financial condition of the NFIP and reduce the federal expenditures for federal disaster assistance to flood damaged properties. With the passage of the NFIRA, Congress authorized the establishment of a federal grant program to provide financial assistance to states and communities for flood mitigation planning and activities. The Federal Emergency Management Agency (FEMA) has designated the Flood Mitigation Assistance  FMA Program. Under the FMA program, FEMA provides assistance to states and communities for activities that will reduce the risk of flood damage to structures insurable under the National Flood Insurance Program (NFIP). FMA is a state-administered, cost-share program through which states and communities can receive grants for flood mitigation planning, technical assistance, and mitigation projects. The following represents a brief summary of the FMA program.

  • The overall goal of the FMA program is to fund cost-effective measures that reduce or eliminate the long-term risk of flood damage to buildings, manufactured homes, and other NFIP-insurable structures. Goals of the FMA program are to: Reduce the number of repetitively or substantially damaged structures and the associated claims on the National Flood Insurance Fund; encourage long-term, comprehensive mitigation planning; respond to the needs of communities participating in the NFIP; and complement other federal and state mitigation programs with similar, long-term mitigation goals.
  • The NFIRA authorizes a transfer of up to $20 million annually from the National Flood Insurance Fund to FMA program. This provides a long-term strategy in which insurance funds are invested in activities that will reduce future claims against the National Flood Insurance Fund. The fund will provide grants to state and local governments based on a 75/25 cost share to fund the cost of mitigation planning, technical assistance and mitigation projects. The 25% must be met by matching contributions from another non-federal source, and up to one-half (12. 5%) may be met by in-kind contributions.
  • Each state will receive an annual allocation based on the number of flood insurance policies in force and the number of repetitive loss structures in the state. The minimum amount any state would receive is $10,000 for planning grants and $100,000 for project grants with up to 10% of project funds allowed for the state to use for technical assistance.
  • To receive a FMA program grant, the community must be participating and in good standing in the NFIP. 
  • Planning Grants: Up to $1.5 million of the FMA program will be used for state and local flood mitigation planning with a maximum $50,000 per community and $150,000 per state, with a $300,000 limit for all communities in any given state in a fiscal year. A community or state may receive a planning grant not more than once every five years. The purpose of the FMA program planning grants is to assist state and communities in developing and/or updating Flood Mitigation Plans.
  • The basic flood mitigation planning process consists of the following activities: Public involvement; coordination with other agencies and organizations; flood hazard area inventory; problem identification; and review of possible mitigation actions. The attached planning process which is used in the CRS (Community Rating System) program is a good model.
  • Project Grants: There is a maximum of $3.3 million per community and $10 million per state over a five-year period with the total combined assistance to any state not exceeding $20 million in a five-year period.
  • In order to be eligible for a project grant, an applicant must have a FEMA-approved Flood Mitigation Plan. Only those mitigation activities specified in an approved mitigation plan are eligible for a Project Grant.
  • Eligible projects must be an eligible type of activity, reducing the risk of flood damage to structures insurable under the NFIP.
  • Eligible projects include:
    • Acquisition and Relocation of NFIP-insured structures
    • Elevation and Floodproofing of NFIP-insured structures
    • Demolition of NFIP-insured structures
    • Minor structural projects that reduce localized flooding and do not duplicate activities of other federal agencies.
  • Projects must meet minimum eligibility criteria:
    • Be cost-effective
    • Conform with federal and state regulations and Executive Orders
    • Technically Feasible
    • Conform with the Flood Mitigation Plan
    • Not be partially or completely constructed prior to project approval
    • Must be either physically located in an eligible community or must directly benefit such a community.
  • Planning and project grant applications are submitted to the MI Department of State Police, Emergency Management and Homeland Security Division who administers the FMA program in Michigan.
  • Regulations for FMAP, 44 CFR Part 78, were published in the Federal Register, Vol. 62, No. 54, Thursday, March 20, 1997 

FOR MORE INFORMATION about the FMA grant program, please contact:

Dan Metiva III – 517-284-3961 – MetivaD@Michigan.gov  

Scott Stockert - 517-284-3988 – StockertS@Michigan.gov

     See FEMA's Website at : http://www.fema.gov/flood-mitigation-assistance-program   This website contains the PDM fact sheet and the grant information pertaining to each grant cycle.


CRS FLOODPLAIN MANAGEMENT PLANNING PROCESS

The NFIRA states that to be eligible to receive an FMAP project grant, a state or community must have a FEMA-approved mitigation plan. An existing plan that has been credited through the Community Rating System (CRS) may meet the requirements of FMAP with few or no modifications. The standard planning process for CRS applicants is excerpted below (taken from CRS Application, FIA 154, July 1996 edition).

1. Organize to prepare the plan. Show in the plan or an attached memo:

  • If the plan was prepared under the supervision or direction of a professional planner;
  • If a committee was involved; if so, what community departments were represented; and/or
  • If your community's governing board formally created or recognized the planning process or the committee.

2. Involve the public. At a minimum, you must show in the plan or an attached memo when a meeting to obtain public input on the draft plan was held. Also show:

  • If public meetings or other public information activities were implemented to explain the planning process and encourage input; and/or
  • If the planning committee noted under a.2 and 3 above included representatives of the public; if so, how many meetings were held and what topics were discussed.

3. Coordinate with other agencies. Show in the plan or an attached memo how the planning process coordinated with neighboring communities and local, regional, state, and federal agencies that implement floodplain management activities. At a minimum, you must show that the draft action plan was sent to the other agencies for their comments. Also show:

  • If the other agencies were asked for their input at the beginning of the planning process;
  • If meetings were held with representatives of the other agencies; and/or
  • If the plan includes a review of the community's needs, goals, and plans for the area.

4. Assess the hazard. The plan must include a map and description of the known flood hazards and/or repetitive loss areas, and a discussion of past floods. Also show if the plan includes a map and description of other natural hazards.

5. Assess the problem. The plan must discuss the number and types of buildings subject to the hazards identified in the hazard assessment. Also show if the plan:

  • Describes the impact of flooding on buildings, infrastructure, and public health and safety;
  • Describes the need and procedures for warning and evacuating residents and visitors;
  • Identifies critical facilities, such as hospitals, fire stations, and chemical storage companies;
  • Describes areas that provide natural and beneficial functions, such as wetlands;
  • Includes a description of development trends and what the future brings for development and redevelopment in the floodplain, the watershed, and natural resource areas; and/or
  • Includes a summary of the impact of flooding on the community and its economy.

6. Set goals. The plan must include a statement of your floodplain management program's goals.

7. Review possible activities. The plan must describe those activities that were considered and note why they were or were not recommended.

8. Draft an action Plan. The action plan specifies those activities appropriate to the community's resources, flood hazard, and vulnerable properties. Show in the plan where it recommends who does what, when it will be done, and how it will be financed. Also show if the action plan established post-disaster mitigation policies and procedures.

9. Adopt the plan. Show that the plan was adopted by your community's governing body.

10. Implement, evaluate, and revise. Show in the plan or an attached memo:

  • If your community has procedures for monitoring implementation, reviewing progress, and recommending revisions to the plan in an annual evaluation report.
  • If the evaluation report is prepared by the same planning committee that prepared the plan.

Floodplain Management Activities 


1. Preventive activities keep flood problems from getting worse. The use and development of floodprone areas is limited through planning, land acquisition, or regulation. Preventive measures are usually administered by building, zoning, planning, and/or code enforcement offices.

  • Planning and zoning Stormwater management
  • Open space preservation Drainage system maintenance
  • Floodplain regulations Dune and beach maintenance

2. Property protection activities are usually undertaken by property owners on a building-by- building or parcel basis. They include:

  • Relocation Floodproofing
  • Acquisition Sewer backup protection
  • Building elevation Insurance

3. Natural resource protection activities preserve or restore natural areas or the natural functions of floodplain and watershed areas. They are usually implemented by parks, recreation, or conservation agencies or organizations.

  • Wetlands protection Best management practices
  • Erosion and sediment control

4. Emergency services measures are taken during a flood to minimize its impact. These measures are the responsibility of city or county emergency management staff and the owners or operators of major or critical facilities.

  • Flood warning Critical facilities protection
  • Flood response Health and safety maintenance

5. Structural projects keep floodwaters away from an area with a levee, reservoir, or other flood control measure. They are usually designed by engineers and managed or maintained by public works staff.

  • Reservoirs Channel modifications
  • Levees/floodwalls/seawalls Beach nourishment
  • Diversions Storm sewers

6. Public information activities advise property owners, potential property owners, and visitors about the hazards, ways to protect people and property from the hazards, and the natural and beneficial functions of local floodplains. They are usually implemented by a public information office.

  • Map information Library
  • Outreach projects Technical assistance
  • Real estate disclosure Environmental education

Grant Applications 

FEMA requires all applications to be submitted by an electronic grant management system called eGrants.  Only PDM applications submitted through the eGrants application system will be accepted and evaluated for funding consideration.   In order to fill out to apply for a PDM grant, each applicant must register in the eGrant web-based application system. 

FOR MORE INFORMATION about the PDM grant program, please contact:


 The Pre-Disaster Mitigation Grant Program (PDM) 

The Pre-Disaster Mitigation Grant Program (PDM) was created by section 203 of the Robert T. Stafford Disaster Assistance and Emergency Relief Act, 42 U.S.C. 5133. The PDM program provides an annual mitigation funding source to states, U.S. territories, Indian tribes, and communities to implement a sustained pre-disaster natural hazard mitigation program to reduce overall risk to the population and structures, while reducing reliance on federal funding from actual disaster declarations.  The PDM is a nationally competitive grant program. Interested applicants can apply for either planning or project grants.  The requested federal share of a planning project is limited to $1 million and the requested federal share of the project grants is limited to $3 million. The performance period of either a planning or project grant is three years. 

APPLICANT INFORMATION 

The following entities are eligible to apply for PDM funding assistance: state-level agencies including state institutions (e.g. state hospital or university); federally-recognized Indian tribal governments; local governments, including state-recognized Indian tribes, authorized Indian tribal organizations; public colleges and universities; and Indian tribal colleges and universities.  Private Non-Profit (PNP) organizations and private colleges and universities are not eligible to apply for a PDM grant.  However, an eligible, relevant state agency or local government may apply on the behalf of the private entity. 

Eligibility for a project grant is dependent on the local community participating in the development of or having a Federal Emergency Management Agency (FEMA)-approved local hazard mitigation plan.  If a community chooses to submit an application and does not have a FEMA-approved local hazard mitigation plan, FEMA will identify in the PDM fiscal year guidance document the date the local hazard mitigation plan needs to be approved by.  

INELIGIBILE PROJECT ACTIVITIESS 

These projects are not eligible for funding under the PDM grant program (subject to change by FEMA) 

  • Major flood control projects
  • Water quality infrastructure projects
  • Projects that address ecological issues related to land and forest management
  • Warning or alert notification systems
  • Phased or partial projects
  • Studies that do not result in a project (e.g. engineering designs, feasibility studies, or drainage studies that are not integral to a proposed project)
  • Flood studies or flood mapping
  • Dry floodproofing of residential structures
  • Generators for a non-critical facility or as a stand alone activity
  • Demolition / rebuild projects
  • Projects that solely address a manmade hazard
  • Response and communications equipment
  • Projects that solely address maintenance or repairs of existing structures, facilities, or infrastructure (e.g. dredging and removal)
  • Localized flood control projects that do not protect a critical facility
  • Any project for which another federal agency has primary authority.

GRANT APPLICATION 

FEMA requires all applications to be submitted by an electronic grant management system called eGrants.  Only PDM applications submitted through the eGrants application system will be accepted and evaluated for funding consideration.   In order to fill out to apply for a PDM grant, each applicant must register in the eGrant web-based application system.  

FOR MORE INFORMATION about the PDM grant program, please contact: 

Dan Metiva III – 517-284-3961 – MetivaD@Michigan.gov  

Scott Stockert - 517-284-3988 – StockertS@Michigan.gov

       See FEMA's Website at http://www.fema.gov/pre-disaster-mitigation-grant-program   This website contains the PDM fact sheet and the grant information pertaining to each grant cycle.


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