5.06: Full-time and Part-time Faculty in Community Colleges and Universities


You should report hours for faculty in community colleges and universities spread over the entire period they work. These employees don’t ordinarily have contracts that specify a given number of days and hours that must be worked each year. For this reason, if your reporting unit is a community college or university you should report full-time faculty with sufficient hours per pay period to receive full-time credit over the period worked.

Category Full-Time (FT) Part-Time (PT)

Full-time reportable hours = (full-time hours per year ÷ pays per year)
where pays per year = 19 or 20 and hours are spread over all pay periods worked
 

Faculty at University or
Community College
(FT hrs per year ÷ pays per year) where pays per year = 19 or 20, and hours are spread over all pays worked. Ratio to FT X (FT-equivalent hrs per year ÷ pays per year) where = 19 or 20 and hours are spread over all pays worked.

When a faculty member is employed to teach on a less than full-time basis, your reporting unit should prorate the hours. This applies when the instructor is paid on the basis of credit or semester hours taught or on a per-class basis.

You can figure the part-time to full-time ratio by first determining what your reporting unit considers full-time hours.

For example. Your Board has decided that full-time faculty must teach 12 academic hours per semester for two semesters, fall and winter. In order for the faculty to receive full service credit for retirement, you will have to report 53.7 hours per biweekly pay period for at least 19 pays in the same school year. Using the same example for a part-time instructor teaching 6 academic hours for one semester, that part-time instructor would earn ½ of the service hours of a full-time instructor. Thus, you should report 26.85 hours (1/2 of 53.7 hours) in a biweekly pay period for at least 19 pays in the same school year.

Part-time reportable hours = ratio to full-time X (full-time hours per year ÷ pays per year) where pays per year = 19 or 20, and hours are spread over all pays worked.

Last updated: 04/13/2012