7.03.01: Payroll Calendars with More than One Pay Schedule


If you have multiple pay schedules, you will need separate payroll calendars for each schedule. You will create your retirement detail reports using report begin and end dates based on your longest pay period (usually monthly). For employees on shorter pay periods, you will enter the appropriate begin and end dates for their individual records within this report.

Here is an example. If you have employees on both a monthly and a biweekly pay schedule, you will submit your retirement detail reports on a monthly schedule. For your first report, you will enter a begin date of 6/16 and an end date of 7/15 on the Create Report screen. The report will include one record for each of the monthly employees (with those dates) and three records for each of the biweekly employees using pay dates 6/4 – 6/17, 6/18 – 7/1, and 7/2 – 7/15.

For your second report, you will enter a begin date of 7/16 and an end date of 8/15 on the Create Report screen. The report will include one record for each of the monthly employees (with those dates) and two records for each of the biweekly employees using pay dates 7/16 – 7/29 and 7/30 – 8/12.

Multiple Pay Schedules

Monthly pay period dates

Biweekly pay period dates

6/16 – 7/15

6/04 – 6/17
6/18 – 7/1
7/02 – 7/15

7/16 – 8/15

7/16 – 7/29
7/30 – 8/12

In the above example, you will provide ORS with both sets of dates by submitting the Payroll Calendar Submission and Change Request (R1073C) form, and we will create both a monthly and a biweekly payroll calendar. Be sure to indicate on the form that you need this calendar in addition to the calendar that is already loaded for your reporting unit.

Last updated: 09/11/2015