7.20.02: Reporting Retirees on a Detail 4 (DTL4) Record

Retiree contributions to the Defined Contribution (DC) and/or Personal Healthcare Fund (PHF) plans are reported to ORS on a DTL4-DC Contribution record on your payroll report each pay period.

The Member Benefit Plans section of the Reporting Website will list what DC and PHF contributions, if any, must be reported.

DTL4 record fields

  • SSN – Enter the employee’s social security number. Hint: avoid future adjustments by double checking the number before submitting the report.
  • First Name – Enter the employee’s first name.
  • Last Name – Enter the employee’s last name.
  • Middle Name – Enter the employee’s middle name or initial.
  • Begin Date: (MM/DD/YYYY) – Enter the pay period begin date based on your pay cycle calendar.
  • End Date: (MM/DD/YYYY) – Enter the pay period end date based on your pay cycle calendar.
  • DC Record Type: 01-Regular, 05-Positive Adjustment, 06-Negative Adjustment
  • Member DC Contributions $: Per the Member Benefit Plans screen.
  • Member DC Percent (%): Per the Member Benefit Plans screen.
  • Employer DC Contribution: Per the Member Benefit Plans screen.
  • Employer DC Match Percent (%): Per the Member Benefit Plans screen.
  • Member PHF Contributions $ Per the Member Benefit Plans screen.
  • Member PHF Percent (%): Per the Member Benefit Plans screen.
  • Employer PHF Contribution: $ Per the Member Benefit Plans screen.
  • Employer PHF Match Percent (%) Per the Member Benefit Plans screen.
  • Status Change Date: (MM/DD/YYYY) Enter data only if employee is terminating, if not leave blank. If employee is terminating, must also populate the Status Change Reason Code field.
  • Status Change Reason Code: Populate only if employee is terminating. If not, leave blank. If employee is terminating, must also complete Status Change Date field.

Last updated:07/01/2018