7.21.05.01: Adjusting DC Contributions on a DTL4 Record


Before September 12, 2015, ORS accepted and posted Defined Contribution (DC) and Personal Healthcare Fund (PHF) contribution amounts exactly as stated by the reporting unit on a DTL4 – DC Contribution record. For DTL4 records with a begin date on or before that date, you may need to make adjustments for one or more of the following reasons*:

  • Gross earnings were underreported for a prior pay period.
  • Deduction dollar amount(s) were underreported for a prior pay period.
  • Gross earnings were overreported for a prior pay period.
  • Deduction dollar amount(s) were overreported for a prior pay period.

Effective for all DTL4 records with a begin date on or after 09/12/2015, ORS calculates and posts the DC and/or Personal Healthcare Fund (PHF) contributions amount based on the employer reported gross earnings and employee’s benefit plan. For these DTL4 records adjustments may be necessary only for one of the following two reasons*:

  • Gross earnings were underreported for a prior pay period.
  • Gross earnings were overreported for a prior pay period. 

To make DTL4 – DC Contribution adjustments:

  1. Log in to the Employer Reporting website and locate your most recent unposted payroll report with an end date later than the end date of the pay period to be adjusted. (Any employer and employee contribution payment required as a result of a positive adjustment record is due on the same date as payment for the report on which the adjustment appears.)
  2. Click on Edit.
  3. Under Option 2 – Add or Edit Record, enter the SSN of the member in the field provided and click the Add or Edit Record button.
  4. In the Add New Record box, check Detail 4 – DC Contributions.
  5. Click on Add New Record.
  6. Complete the DTL4 record fields as needed:
  • Always make sure the begin and end dates entered on the DTL4 adjustment record match the begin and end dates for the pay period being adjusted.
  • Use the correct Record Type:
    • 05 – Positive adjustment
    • 06 – Negative adjustment
  • If adding or subtracting gross earnings, enter an amount in the Employer Reported Wages field equal to the dollar amount being added or subtracted. Enter 0.00 for Employer Reported Wages if you are only adjusting incorrectly reported contribution amounts (only applies to DTL4 records with a begin date on or before 9/11/2015).
  • Enter dollar and percent amounts in corresponding fields for member and employer DC and/or member and employer PHF as needed.
  • Remember: The only time you should enter data in both the Status Change Date and Status Change Reason Code fields on a DTL4 record is if the employee is leaving your reporting unit. If you populate one field and leave the other blank, the record will suspend.

      7.    Save the record by clicking on the SAVE button.

*NOTE: For employees who were reported initially as Pension Plus or Pension Plus 2 and then elected or defaulted to the Defined Contribution plan, how you make adjustments to DC contributions depends on the record date and the reason for the adjustment.

For all DTL4 records before October 2015, do not make adjustments through the Employer Reporting Website. Please submit a Request for Adjusting DTL4 Records Prior to October 2015 (R3490C) form to ORS.

For DTL4 records after October 2015:

  • If you are making positive adjustments to make the account whole for an employee who was initially reported with Pension Plus or Pension Plus 2, then elected or defaulted to the DC plan, see Section 7.21.05.03.

  • If you are adjusting the record to correct underreported or overreported wages for a prior pay period, use the instructions above.

Last updated: 2/05/2018