7.21.05.02: Obsolete - Adjusting Unposted DTL4 Records for Employees Who First Worked 9/4/12 or After Who Elected the DC Plan

OBSOLETE section –  this information no longer applies.


DTL4 records for employees who first worked on or after 9/4/2012 and who elected the Defined Contribution (DC) retirement plan that are still unposted on a payroll report with a begin date prior to 9/12/2015 may be manually adjusted before posting. Unposted DTL4 records for these employees appearing on a payroll report with a begin date on or after 9/12/2015 do not require an adjustment, as ORS will calculate the contributions correctly prior to posting, but they may be adjusted if the reporting unit wishes to do so.

To adjust unposted DTL4 records for employees who first worked 9/4/12 or after and opted for the Defined Contribution plan:

1. Go to Work on Reports and locate the unposted payroll report that contains unposted DTL4 records for the employee.
 
2. Click on Edit, enter the employee’s SSN in the box under Option 2, and click on the Add or Edit Record button.
 
3. Select the DTL4 record to open it.
  Screenshot: Add or edit Record screen with Select link highlighted
 
4. In the fields that need a different dollar amount or a different contribution percentage, highlight or delete the current data and type in the correct data.
 
5. The dollar amount in the Member DC Contributions $ field should equal 6% of the gross earnings reported in the Employer Reported Wages field. The percent amount in the Member DC Percent (%) field should be changed from 2.00 to 6.00. See before and after images below.
 

Screenshot: Detail 4 record for adjustment - member contributions before adjusting

Screenshot: Detail 4 record for adjustment - member contributions after adjusting
 

6. The dollar amount in the Employer DC Contribution: $ field should equal 3% of the gross earnings reported in the Employer Reported Wages field. The percent amount in the Employer DC Match Percent (%) field should be 3.00. See before and after images below.

 

Screenshot: Detail 4 record for adjustment - Employer contributions before adjusti 7_21_05_02e-DTL4-AdjUnposted-After2
 
7. The dollar amount in the Member and Employer PHF Contributions $ fields should already be populated with amounts equal to 2% of the gross earnings reported in the Employer Reported Wages field. The percent amount in the Member and Employer PHF Percent (%) fields should be 2.00.
 
8. When all fields have the correct data, click the Save button.

 

Last updated: 02/01/2018