8.04.03: The Pay Cycle Statement

The Pay Cycle Statement is used on day 7 of the pay cycle calendar to determine the balance due to ORS. Use the statement during days between day 7 through 10 of the pay cycle.

Pay Cycle Reporting calendar

Pay Cycle Reporting calendar

The Pay Cycle Statement shows what has been calculated for Defined Benefit (DB) and Defined Contribution (DC) member and employer contributions, Tax-Deferred Payments and, once per month, the UAAL Rate Stabilization Payment amount for the statement period displayed on the statement.

The Pay Cycle Statement gives you the DB and DC balances due to ORS on the 7th State of Michigan business day following the end date of a payroll report.

The data on the statement from the Beginning Balance through Retirement Contributions Due is locked on day 7 and will not change. The ACH Payments Received link, Balance Due, Pending ACH Payments, and Balance Due After Pending Payments remain unlocked until day 10 to accommodate status changes in payments made to ORS on day 7.

On day 10, the entire statement is locked and the lines for Pending ACH Payments and Balance Due After Pending Payments is removed.

To view the Pay Cycle Statement log onto the Employer Reporting website, and from the Things to Do menu click on the View Employer Statement link, then on Employer Statement Home Page click on Pay Cycle Statement link.

Employer Statement Home

 

The Pay Cycle Statement after day 10 displays the following:

Pay Cycle Statement

Statement on day 7, but prior to day 10: additional data at the bottom of the form for Pending ACH Payments and Balance Due After Pending Payments. See items 13 and 14.

Pay Cycle Statement two

  1. Statement Period: The begin and end date of the submitted payroll report that has reached day 7 of the pay cycle.
  2. Payment Due Date: The payment deadline, day 7 of the pay cycle, for which payment for the report is due to ORS.
  3. Beginning Balance-the balance due or credit balance carried forward from the previous Pay Cycle Statement.
  4. Changes in unposted records from previous statements: Any credit balance or balance due appearing on this line is from contributions calculated for a now posted DTL2 or DTL4 record(s) that was unposted on a payroll report previous to the current statement period. Click on the link to view from which pay period(s) these now posted records have posted and to see any credit or balance due. The information listed does not display individual member information, it displays total contribution amounts.  Example of Defined Benefit report changes that may display on this line (screen will also include Defined Contribution information if DTL4 records have posted):

Report Changes image

  1. Contributions: Contributions on this line are the total Defined Benefit and Defined Contribution amounts as of day 7 of the pay cycle for the statement period.  (This total consists of Posted and Unposted contribution amounts, see 6 and 7 below for more.) Click on the link to see a breakdown of contribution totals. Example of the screen:

Contributions imgee

  1. Posted-this amount reflects the ORS calculated contribution total for posted DTL2 and DTL4 records. (The total amount calculated may, or may not, match the amount of contributions reported by the RU on the actual DTL2 and DTL4 records).
  2. Unposted- This amount reflects the contribution amount reported on the DTL2 and DTL4 records submitted by the reporting unit. This amount may, or may not, match the amount calculated by ORS, but it is the amount due to ORS on day 7. When these unposted records eventually post at the ORS calculated contribution amount, any amount under- or over- reported by the reporting unit on the originally submitted report will be reflected on the Pay Cycle Statement for the statement period in place when the records post.  (Changes will show on Pay Cycle Statement, the Changes in unposted records from previous statements link. See number 4 above.)
  3. Fee Assessed: this shows the amount of any fees and/or interest due resulting from delinquent contributions and incomplete reports. Click on the link to see the date the fee(s) was assessed, the report date for which the fee was assessed, the pay cycle statement end date, description of the fees/interest and the dollar amount for each. Example:

Fees Assessed

  1. Additional Retirement Contributions: This is where ORS shows the monthly UAAL Rate Stabilization invoice information. The due date for this payment always coincides with the payment due date for a regular payroll report so it is included on the Pay Cycle Statement once per month (except September and October, and only in November for nine libraries). Click on the link to see the invoice data. Example:

Additional Contributions

  1. Retirement Contributions Due: Total Defined Benefit (DB) and Defined Contribution (DC) amounts due to ORS on day 7 of the pay cycle.
  2. ACH Payments Received: this reflects any payment received by ORS since day 7 of the previous statement period. Click on the link to see payment transaction type, period end date, transaction number, payment date, status and amounts. (This amount can change up through day 10 of the pay cycle if pending payments made by day 7 change to Paid status by day 10.)  Example:

Payments Received image

  1. Balance Due: Displays any balance due or credit to RU as of day 7. Any balance due of $100.00 or more will generate late fees. Payment of any remaining balance can be made to ORS on day 7 and will be applied effective that day. (This amount can change up through day 10 of the pay cycle if pending payments made by day 7 change to Paid status by day 10.) 
  2. Pending ACH Payments-(displays only on statements prior to day 10 of the pay cycle)-any payment made to ORS by day 7 but still in pending status. If payment is changed to Paid status by day 10 the line will update. This line will be locked on day 10 of the cycle.)
  3. Balance Due After Pending Payments-(displays only on statements prior to day 10 cycle) Shows any balance due after applying any payment still in pending status. This line will be removed on day 10.

Last updated: 06/19/2019