FOR IMMEDIATE RELEASE: Feb. 13, 2019
CONTACT: Bob Wheaton, 517-241-2112,
CADILLAC, Mich. – Today Michigan Department of Health and Human Services (MDHHS) Director Robert Gordon announced major changes to the Universal Caseload (UCL) project aimed at improving unacceptable timeliness levels in processing public assistance benefits cases.
In February 2018, MDHHS began a project aimed at improving the handling of public assistance cases. By October, the project had expanded to 50 counties in 10 areas.
In the old system, each case is assigned to a caseworker whom the client must call, usually leaving a voicemail. In the new system, a pool of caseworkers for each area – or “geogroup” – handles most cases. The aim is to enable the customer to speak to a caseworker on a first call. Customers can still visit offices for assistance.
Most states are moving in the direction of UCL– sometimes named “task-based processing” or “shared services” – in order to provide more reliable and efficient service.
To date, Michigan’s rollout of UCL has been enormously problematic. Currently, the backlog in UCL counties averages approximately 32 percent, compared to 4 percent in non-UCL counties. This has meant that many department clients face long delays in getting services to which they are entitled by law. Both MDHHS employees and customers have voiced serious concerns over the implementation. Since beginning on Jan. 14, Gordon has prioritized addressing these issues.
“The implementation of UCL has been unacceptable – to me, to the department’s leadership, to our caseworkers, and most importantly, to the Michiganders in need who we have the privilege and the responsibility to serve,” Gordon said. “But we’ve learned a lot, we’re seeing progress, and we know our plan to turn around our results. I commend our staff for their hard work on this important project.”
Gordon has now spoken with more than 100 caseworkers working with UCL in five counties. He has also met with managers, caseworkers, clients, legislators, union representatives and national experts on benefits delivery.
“We are doing everything possible so we can be in a dramatically better place on backlogs within the next three months,” Gordon said. “We are going to track our progress every week and we are providing the tools for the public to also track our progress.”
Among the key steps in the turnaround plan:
Many other states have moved to UCL as it promises several benefits:
“Michiganders deserve better, and we’re committed to delivering better,” Gordon said.
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