FAQ
UCC Online - Searching Information
How do I open my search results?

You will need software capable of opening Zip files.
 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

 

Where do I search UCC filings electronically?

An electronic searching service for billing account customers and credit or debit card customers is available online.  You must register for a user account by clicking on Login or Register and then Create a User Account.
 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

 

Can I submit a search online to verify that the filing I just completed online is posted?

Yes, as soon as you complete check out, your filing is available for searches online. Filings that are mailed will take a day or two longer to process, therefore the certification date will always be at least one day earlier. If you want search results that show your filing on or before the latest certification date, wait a couple of days before searching to give the UCC Office time to process mailed filings.
 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

 

What results are returned in a Debtor Name Quick Search?

Search results display the debtor name as entered by the search submitter. If there are records for that debtor name, the following fields are shown:

File Number
Lien Type
Debtor Name
Filing Date
Lapse Date
Status (Active or Lapsed)

The only file numbers that will show on a Debtor Name Quick Search are initial financing statements or initial tax liens.

If you want to view the documents listed, complete a UCC11 search. You will have several search options, including obtaining the specific copies shown or completing a certified search of the debtor name. Search fees will then apply.
 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

 

What if the name I am searching is not in the UCC database?

The Debtor Name Quick Search message "No Data Found with your search criteria" will be returned on your screen. UCC11 results will say "No Results Found" on the information listing page.

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

 

Can I edit or delete a UCC11 search request?

Editing can be done from the Review screen before saving to your shopping cart. Any search request can be deleted on the Shopping Cart screen before Checkout.

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

 

How do I know if a UCC11 search request was successfully received by UCC Online?

The itemized receipt for the search will appear on the Submission Confirmation page, indicating the search request was successfully submitted. An email will be sent indicating your search is being processed. A second email will be sent when the order is ready for viewing.

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

 

Why did I receive all the James Smiths when I specifically requested James Smith III?

The UCC system search logic does not recognize individual debtor name suffixes such as senior and junior, or Roman numerals indicating birth order.
 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

 

How do I receive my search results online?

You will receive results in Zip files containing PDF documents. If you print the files, the results will be identical to the results you would have received mailing in a search request. Among the many advantages of completing a search online:

  • You get results quickly, instead of waiting for mail turnaround times.

  • You may store the electronic format on your hard drive or other external storage.

  • Electronically stored search results take up less space than paper search results.

 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

 

When will I receive my search results after Checkout?

You will be notified by two separate emails when your search is being processed and when your documents are ready. To retrieve files from your Submission History, you must be logged in to the system. Click on Work Order Number to the far left and you will be directed to the Work Order Details screen. You may view and print your search results by selecting “View” under Acknowledgment. The documents are kept in Zip files and are available in the Submission History for 90 days.
 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

 

How long are my search documents available for retrieval?

Search results are retrievable for 90 calendar days. These stored documents will not be updated to reflect subsequent filings, so results are only current through the search certification date.

 


 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.