FAQ
International Registration Plan (IRP)
Who is required to register under the IRP?

Any vehicle that is used or intended for use in two or more member jurisdictions and that is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property, and:

(i) has two axles and a gross vehicle weight or registered gross vehicle weight in excess of 26,000 pounds (11,793.401 kilograms), or

(ii) has three or more axles, regardless of weight, or

(iii) is used in combination, when the gross vehicle weight of such combination exceeds 26,000 pounds (11,793.401 kilograms).

Exceptions: Recreational vehicles, vehicles displaying restricted plates, or government-owned vehicles.

Optional: Trucks or truck tractors, or combinations of vehicles having a gross vehicle weight of 26,000 pounds (11,793.401 kilograms), or less.

 

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Can I register my vehicle with IRP if it is less than 26,000 lbs?

Yes, the IRP Plan allows for these vehicles to be registered in IRP at the option of the registrant.

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

What documents do I need to transfer an IRP plate from one vehicle in my account to another vehicle in my account?
  • IRP Schedule A/C Application completed and signed (the paper form and signature are not necessary if processed online);

  • Cab card for vehicle being taken out of service;

  • Proof that Heavy Vehicle Use Tax has been paid on the vehicle being registered if owned more than 60 days and operating at over 55,000 lbs. gross vehicle weight. Contact the IRP Office for information regarding what documents are accepted for proof of payment;

  • Proof of ownership if the vehicle the plate is being transferred to is new to the account. Acceptable types of proof include:

    • the vehicle title, or
    • a copy of the front and back of the title showing the IRP applicant as the owner on the front of the title, or
    • a title application processed by a Secretary of State branch office. If the title has been assigned to you by the owner shown on the face of the title, you must first apply for a title in your name at any Secretary of State branch office.
  • Lease Agreement – if registrant and titled vehicle owner are not one and the same, or if insurance is in a name other than the titled vehicle owner.
  • Motor Carrier Responsible for Safety Lease – if the registrant leases their vehicle to an interstate motor carrier who is responsible for the safe operation of the vehicle.
  • Note: If the vehicle is titled out of state, please provide a copy of both the front and back of the title.

 

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What documents do I need to open an IRP account?

Note: If the vehicle is titled out-of-state, please provide a copy of both the front and back of the title.

  • A valid Michigan Driver's license or Identification card;

  • Proof of residency – 3 documents establishing Michigan residency (examples include but are not limited to rental agreement, utility bills, property taxes, income tax, bank statement, checks). Accounts being opened in a business name must provide documents in the business name showing the business address;

  • Articles of Incorporation or organization, or DBA papers if the account is being opened in a business name;

  • IRP Schedule A/C and B Applications, completed and signed (unless the account is being opened online);

  • Proof of Michigan no-fault insurance;

  • Proof that Heavy Vehicle Use Tax has been paid on all vehicles owned more than 60 days and operating at over 55,000 lbs. gross vehicle weight. Contact the IRP Office for information regarding what documents are accepted for proof of payment;

  • Proof of ownership. Acceptable types of proof include:

    • the vehicle title, or
    • a copy of the title showing the IRP applicant as the owner on the front of the title, or
    • a title application processed by a Secretary of State Branch office. If the title has been assigned to you by the owner shown on the face of the title, you must first apply for a title in your name at any Secretary of State branch office;
  • Lease Agreement – if registrant and titled vehicle owner are not one in the same, or if insurance is in a name other than the titled vehicle owner.

  • Motor Carrier Responsible for Safety Lease – if the registrant leases their vehicle to an interstate motor carrier who is responsible for the safe operation of the vehicle.

    The IRP Office reserves the right to ask for additional documentation.

 

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Do I have to come to Lansing to open an IRP account?

No. IRP accounts may be established in person at the Lansing IRP office or by submitting an application, including all required documents, through the Secretary of State’s CARS e-Services system. If opening an account in person in a business name, the owner of the business must be present.

 

For more information about IRP or the requirements to open an account, visit our website at Michigan.gov/SOS and choose the "Other Business Services" option or call the IRP Office at (517) 322-1097.

 

 

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What is PRISM?

The Performance and Registration Information Systems Management (PRISM) is a Federal/State partnership to improve motor carrier safety by making safe performance a requirement for obtaining and keeping commercial vehicle license plates. PRISM links the Federal Motor Carrier Safety Administration’s (FMCSA) safety information with Michigan’s International Registration Plan registration process to achieve two purposes:

  • To determine the motor carrier’s safety fitness prior to issuing an apportioned registration plate.

  • To motivate the unsafe carrier to improve its safety performance through an improvement process and, where necessary, the application of registration sanctions.

    The PRISM program includes two major processes, IRP Registration and Enforcement, that work in parallel to identify motor carriers and to hold them responsible for the safety of their operations. The performance of unsafe carriers is improved through a comprehensive system of identification, education, awareness, data gathering, safety monitoring and treatment.

    For more information about PRISM, visit the FMCSA website at https://www.fmcsa.dot.gov/information-systems/prism/performance-and-registration-information-systems-management-prism.

 

 

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If the Motor Carrier Responsible for the safety of my vehicle changes during the registration year what should I do?

It is important to update your IRP account with the USDOT and TIN numbers for your new Motor Carrier Responsible for Safety as soon as possible and obtain a corrected cab card.

 

 

 

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What happens if a carrier has been placed Out-of-Service by FMCSA?

If the carrier is attempting to register with IRP for the first time, they will be denied registration until the out-of-service condition is satisfied. Additionally, vehicle registrations may be suspended during the registration period if the motor carrier responsible for safety is placed under a Federal Out-of-Service order.

 

 

 

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I am an owner-operator whose truck is registered by the company it is leased to. What am I required to do?

If you are leased to a company that handles the license plate renewal process, pays your registration fees, etc. then PRISM may not be noticeable to you unless the company to whom you are leased starts having safety issues with FMCSA.

 

 

 

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Do I have to provide a USDOT number to the IRP office?

Yes. You must submit a USDOT number and Taxpayer Identification Number (TIN) at the account level. You must also submit the USDOT and TIN for the Motor Carrier Responsible for Safety for each vehicle you are registering. The safety fitness of each carrier is checked prior to issuance of vehicle registrations. Unfit carriers will be denied the ability to register their vehicles.

 

 

 

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What is a USDOT number?

A USDOT number serves as a unique identifier when collecting and monitoring a company’s safety information acquired during audits, compliance reviews, crash investigations and inspections.

 

For more information and to determine if you need a USDOT number visit https://www.fmcsa.dot.gov/ and click on the Registration button in the menu bar.

 

 

 

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When am I required to file my MCS-150?

Motor carriers, hazardous material safety permit applicants/holders, and intermodal equipment providers regulated by the Federal Motor Carrier Safety Administration (FMCSA) must update their registration information every two years. Failure to comply with the biennial update requirements will result in penalties and USDOT number deactivation. Read more, download the form, or file online.

What are the changes with regard to filing MCS-150?

The following filing schedule has been instituted by the Federal Motor Carrier Safety Administration (FMCSA):

If your USDOT number ends in:    You must file by last day of:
1                          January
2                          February
3                          March
4                          April
5                          May
6                          June
7                          July
8                          August
9                          September
0                          October

If the next-to-last digit of your USDOT number is odd, file your update every odd-numbered calendar year. If the next-to-last digit of your USDOT number is even, file your update every even-number calendar year.

Read more, download the form, or file online.

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What is a Motor Carrier Responsible for Safety?

The Motor Carrier Responsible for Safety (MCRS) is the entity the FMCSA ultimately holds accountable for but not limited to, hours-of-service, safety regulations, vehicle maintenance and drug and alcohol testing.

 

 


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I am a registrant that leases to another company. What am I required to do?

If you rent or lease your vehicle to an interstate motor carrier, you are running under their authority and they are responsible for the safe operation of the vehicle. You are required to update your Motor Carrier Responsible for Safety with IRP if you lease to a different company.

You are also required to submit your USDOT and TIN numbers to IRP to register your vehicles for the first time or renew your vehicles.

The IRP application and renewal forms request the USDOT number for each vehicle and whether the Motor Carrier Responsible for Safety will change during the registration year.

Short Term Lease – the vehicle will be rented or leased for 30 days or less to an interstate motor carrier

Long Term Lease – the vehicle will be leased for more than 30 days to an interstate motor carrier

 

 

 

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What is a DOT sticker and do you have them at the IRP office?

A United States Department of Transportation (USDOT) sticker cannot be purchased from the IRP Unit. You must contact the U.S. Department of Transportation at 1-800-832-5660. Information about USDOT stickers can also be found online at http://www.fmcsa.dot.gov.

 

 

 

 

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How do I contact the Michigan IRP office?

Mailing address:

 

Michigan Department of State
IRP Unit
P.O. Box 30029
Lansing, MI 48909-7529

 

 

Physical address:

 

Michigan Department of State
IRP Unit
7064 Crowner Dr
Dimondale, MI 48918-1502

 

 

Telephone: 517-322-1097
Fax: 517-322-1058

 

E-mail address: sosirp@michigan.gov

 

 

 

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Why do I need to keep records?

Records are needed to support the distance reported on IRP applications and IFTA tax returns to ensure appropriate distribution of fees and taxes.

 

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Is there a time limit while using e-Services?

Yes. If you are logged in and not active for 30 minutes, the system will automatically log you out and your work may be lost.

 

 

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How can I send required documents if I did not use the attachment feature when processing my supplement?

You may email them to the IRP office at sosirp@michigan.gov and include your account number, fleet number and supplement number in the email. Or, you may submit them through CARS e-Services by clicking the Submit Documents link in the Alerts column.

 

 

 

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How will I receive my IRP fleet renewal notice?

You will receive an email on the first of the month prior to your registration expiration month informing you to go to CARS e-Services to begin your renewal. You may print a copy of the renewal notice from your CARS e-Services account if you would like a paper copy.

 

If you do not have a CARS e-Services account, you will receive the renewal notice via the United States Postal Service.

 

 

 

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My registration has expired. Can I still renew online?

Yes. However, if your IRP account has been marked as closed you must contact the IRP Office to have your account reopened before you can process your renewal online.

 

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How do I reset my MiLogin password?

Go to the CARS e-Services home page and select IRP Services. Then click IRP Login which will direct you to the MiLogin for Third Party page. Click the “Forgot Your Password” link and follow the instructions. If you are unable to reset your password through this method, contact the IRP Office at 517-322-1097.

 

 

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How do I obtain Articles of Incorporation?

Contact the Michigan Department of Licensing and Regulatory Affairs for copies, certificates, or general information.

 

Michigan Department of Licensing and Regulatory Affairs

Bureau of Commercial Services

Corporation Division P.O. Box 30054
Lansing, Michigan 48909-7554.

517-241-6470

 

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What are IRP's hours of operation?

IRP business hours are:

 

Monday, Tuesday, Thursday, and Friday from 8 a.m. to 4:45 p.m. EDT* and

Wednesday from 9:30 a.m. to 4:45 p.m. EDT*

 

 

*Most of Michigan is in the Eastern Time Zone. Four counties (Gogebic, Iron, Dickinson, and Menominee) in the western Upper Peninsula that share their southern border with Wisconsin are in the Central Time Zone. Michigan uses Daylight Savings Time from 2 a.m. on the second Sunday in March until 2 a.m. on the first Sunday in November.

 

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How do I get my 30-day temporary permit if I process my transaction online?

You must pay for the supplement before any temporary permits will be issued. Once you have paid for the supplement, follow these steps to issue and print the temporary permit:

  1. Make sure you are still logged in to your IRP account.

  2. Go to the current period screen.

  3. Click “Issue Temporary Cab Cards” in the “I Want To” section toward the upper right portion of the screen.

  4. Select the supplement number for which you need to issue temporary cab cards.

  5. Follow the on-screen instructions.

  6. To print the temporary permit, click on the Correspondence tab. In the Unread Letters column (bottom right of the screen) you will see “Temporary Cab Card”.

  7. Clicking on the Temporary Cab Card link will open a new window displaying the cab card. You will need to print or save the document from this screen the same way you would print or save other documents from your web browser.

 

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Can I reprint my cab card online?

Yes, if it was created on or after February 19, 2019. You will need to log in to your CARS e-Services account and select the unit you need to reprint the cab card for.

 

If the cab card was created prior to February 19, 2019, you will need to process a supplement for a replacement cab card through CARS e-Services or at the IRP Office.

 

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How early can I renew my registration?

You can renew beginning the first of the month prior to the date your plate expires. For example, if your plate expires March 31, you may renew it beginning February 1.

 

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How long is my password active?

Your password is active for 365 days from the date of creation.

 

 

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Are my user name and password case sensitive?

Your user name is not case sensitive, however, your password is.

 

 

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I am a first-time user of your IRP online service and I am trying to register my IRP account. What if I receive a message that says "We did not match your records"?

This means the information you entered while trying to register your account does not match the information provided to the IRP office when you first opened your IRP account. You need to ensure you entered the correct IRP account number, fleet number, zip code and FEIN/SSN. If your IRP business location moved, but you have not provided the new address to the IRP office, you will need to use your previous zip code.

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

How long do I need to keep my records?

IRP requires that a motor carrier keep the records supporting the distance reported on their IRP registration application for the current and past three registration years.

 

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Why am I forced to have every jurisdiction on my cab card when I only travel in three?

Vehicles that register with the IRP are authorized to travel in all member jurisdictions using the credentials issued by their base jurisdiction. All member jurisdictions are automatically displayed on the cab card. This is done to simplify the registration process and provide flexibility for registrants. Once the initial plate is purchased, renewal fees are based solely on the miles traveled in the IRP member jurisdictions.

 

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How do I purchase trip permits?

You can purchase a trip permit directly from the Michigan IRP Office through CARS e-Services and a printable trip permit will be emailed to you after payment. You may also purchase trip permits from a third-party trip permit service provider.

 

 

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Can I show my cab card in an electronic format?

Yes. Beginning January 1, 2019, you may present your IRP cab card as an electronic image. Although you will no longer be required to carry a paper copy of your cab card, we recommend you do so for at least the 2019 calendar year.

 

All IRP jurisdictions are required to accept electronic images of IRP cab cards.

 

When stopped by law enforcement, credentials may be shown as an electronic image on a computer, tablet, or smart phone or as a paper copy.

 

Regardless of the format, the document must be accurate, accessible, and legible by law enforcement.

 

We strongly suggest that the document be stored as a PDF on an electronic device in each vehicle to ensure access to the document in areas without phone service or WiFi. If you are unable to provide proof of credentials, you may be ticketed and required to present proof of registration to a court of law.

 

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Does the IRP Unit issue IFTA decals?

No. Michigan IFTA transactions of all types are handled by the Michigan Department of Treasury. For IFTA information contact the Department of Treasury at 517-636-4580.

 

 

 

 

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Do I need an IFTA decal?

If you drive your truck for interstate commerce, you are required to have an International Fuel Tax Act (IFTA) decal. For original, renewal, or temporary decals contact the Michigan Department of Treasury at 517-636-4580. More information about fuel tax decals can be found on their website at www.Michigan.gov/treasury.

 

 

 

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What permits, licenses, etc. do I need to travel interstate?

You will need an IRP plate and registration (cab card), IFTA fuel decals (one for each door on each vehicle), Unified Carrier Registration (UCR) from the Michigan State Police Commercial Vehicle Enforcement Division and an Operating Authority purchased from Michigan Public Service Commission (MPSC). A Federal DOT number is also required for interstate commerce. Some jurisdictions issue additional special permits (ex. Kentucky’s KYU number).

 

 

 

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If I paid a partial payment, then sold the vehicle, do I still owe the remainder of the plate fee?

Yes, the remainder of the plate fee is due whether or not the vehicle is in service/existence, and whether or not the carrier is still in business.

 

 

 

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Can I transfer an IRP plate?

Yes. IRP plates are transferrable within the same IRP account.

 

 

 

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Can I get a three-month IRP plate?

No. Three-month IRP plates are not available. When establishing an IRP account, the duration of your first registration must be at least 6 months. No subsequent partial year plates are available.

 

  

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Can I renew my IRP account at a Secretary of State branch office?

No. Renewals can only be processed at the Lansing IRP Office or online at Cars e-Services. if you have an established IRP account. You may renew in person, online or through the mail.

 

 

 

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Can I get an IRP plate at my local branch office?

No. IRP plates are only available through the IRP Office in Lansing. You may visit the Lansing office to receive a plate in person or process a replacement plate through CARS e-Services.

 

 

 

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Does the IRP Unit take credit cards?

Yes. The IRP Office accepts Master Card, Visa, and Discover debit and credit cards. The IRP Office also accepts checks, cash, money orders and COMcheck. Checks, money orders and COMchecks should be made out to the State of Michigan.

 

If you process your IRP transactions online at CARS e-Services, you have the option to pay by e-check or credit card.

 

There is a processing fee when paying by debit or credit card at the IRP Office or online.

 

 

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How much does an IRP plate cost?

IRP plate fees are based on the percentage of miles you operate in each state or Canadian province, so plate fees will vary. The average plate fee for a company operating one vehicle in all jurisdictions at a registered Gross Vehicle Weight of 80,000 lbs. is about $2,000.00 for 12 months. THIS IS ONLY AN ESTIMATE. Your transaction must be processed and the invoice calculated before an exact plate fee can be given to you.

 

 

 

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How do I obtain an IRP plate?

For IRP plates and registration, contact the Lansing IRP office at 517-322-1097 for instructions. Information about IRP can also be found on the State of Michigan website. Choose the "Other Business Services" option at Michigan.gov/SOS.

 

 

 

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Do I have to transfer an out of state title to a Michigan title?

No, however, the document presented as proof of ownership must be a title or validated title receipt. We do not accept a signed-off title as proof of ownership.

 

 

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What documents do I need to increase my elected gross vehicle weight?
  • IRP Schedule A/C Application completed and signed (the paper form and signature are not necessary if processed online);

  • Proof that Heavy Vehicle Use Tax has been paid on all vehicles receiving a weight increase that have been owned more than 60 days and operating at over 55,000 lbs. gross vehicle weight. Contact the IRP Office for information regarding what documents are accepted for proof of payment;

  • Cab card, if available, to show the gross vehicle weight at which the vehicle is currently registered (not necessary if processed online).

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

What documents do I need to add a vehicle to my account?
  • IRP Schedule A/C Application completed and signed (the paper form and signature are not necessary when processed online);

  • Proof of ownership on the vehicle(s) being added into service. Acceptable types of proof include:

    • the vehicle title, or
    • a copy of the front and back of the title showing the IRP applicant as the owner on the front of the title, or
    • a title application processed by a Secretary of State branch office. If the title has been assigned to you by the owner shown on the face of the title, you must first apply for a title in your name at any Secretary of State branch office; If the vehicle is titled out of state, please provide a copy of both the front and back of the title. If adding a vehicle online, DO NOT add a vehicle just purchased into your account until ownership has been transferred and you have a title or validated title receipt. Processing an application without proper documentation will result in online access being restricted. Fees paid for undocumented transactions will not be refunded.
  • Proof of Michigan no-fault insurance;

  • Proof that Heavy Vehicle Use Tax has been paid on the vehicle being added if owned more than 60 days and operating at over 55,000 lbs. gross vehicle weight. Contact the IRP Office for information regarding what documents are accepted for proof of payment;

  • Lease agreement - If registrant and titled vehicle owner are not one in the same, or if insurance is in a name other than the titled vehicle owner.

  • Motor Carrier Responsible for Safety Lease – if the registrant leases their vehicle to an interstate motor carrier who is responsible for the safe operation of the vehicle.

    The IRP Office reserves the right to ask for additional documentation.

 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

What do I do if the IRS has not stamped my 2290 form?

If you have paid your Heavy Vehicle Use Tax (HVUT) for the current reporting year and have not received your stamped IRS form 2290 Schedule 1 form by the time of registration, you may present one of the following.

  •  A copy of your validated IRS Form 2290 schedule printed from the IRS website. The IRS website copies have an electronic watermark. Or
  • A photo copy of the front page of the 2290 form, a photocopy of Schedule 1 of Form 2290, and a photocopy of both sides of the canceled check validated by the IRS.

 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

What documents do I need to renew my IRP account?
  • Preprinted renewal application or IRP Schedule A/C and B Application completed and signed (the paper form and signature are not necessary if processed online). ACTUAL MILES MUST be reported for states in which you operated during the specified time period on the renewal application;

  • Proof of Michigan no-fault insurance;

  • Proof that Heavy Vehicle Use Tax has been paid on all vehicles owned more than 60 days and operating at over 55,000 lbs. gross vehicle weight. Contact the IRP Office for information regarding what documents are accepted for proof of payment;

  • Proof of ownership for all vehicles being added to the account at renewal. Acceptable types of proof include:

    • the vehicle title or a copy of the title showing the IRP applicant as the owner on the front of the title, or
    • a title application processed by a Secretary of State Branch office. If the title has been assigned to you by the owner shown on the face of the title, you must first apply for a title in your name at any Secretary of State Branch office. If the vehicle is titled out of state then we need to see both the front and back of the title. If renewing online DO NOT add a vehicle just purchased into your account until ownership has been transferred and you have a title or validated title receipt. Processing an application online without proper documentation will result in online access being restricted. Fees paid for undocumented transactions will not be refunded.
  • Lease agreement - If registrant and titled vehicle owner are not one and the same, or if insurance is in a name other than the titled vehicle owner.

  • Motor Carrier Responsible for Safety Lease – if the registrant leases their vehicle to an interstate motor carrier who is responsible for the safe operation of the vehicle.

 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.

Can I use IRP online?

Yes, if you already have an established IRP account in good standing through the IRP Office. IRP is accessed online through the SOS CARS e-Services system. If you need to establish an IRP account, you may do so through e-Services. Whether you are an established IRP account holder or need to submit an original application, you will need to create a MiLogin user name and password.

 

 

 

If you did not find the information you need, enter a descriptive word or phrase in the Search field located in the upper right corner. Or send us an e-mail by clicking on “Contact the Secretary of State” also in the upper right corner and we will help you get the information you need.