This optional collection may be used to submit projected student enrollment for the 2015-16 school year. Since this is not a certified collection, it does not impact accountability, nor do the submitted data become part of students' official records. Data are used for the creation of direct certification reports. The Division of Accountability Services (DAS) may also use Early Roster data for Kindergarten Entry Assessment (KEA) and Interim assessments.
- UICs are assigned and resolved early, avoiding UIC resolution tasks during the busy time period leading up to Tested Roster.
- Since many schools submit Early Roster already, it alleviates having to submit a separate data file to the DAS Secure Site.
To be used for pre-identification, records must be error-free and include Race/Ethnicity data and the Assessment Component. Districts may continue to use the Early Roster Collection as their pre-ID method through mid-September 2016. Students pre-identified after this date will need to be pre-identified through the DAS Secure Site and will need their barcode labels printed locally. For more information about the pre-ID process, please review the DAS Secure Site Procedure and User Manual.
Students reported in the Early Roster Collection, along with the students reported as continuing in the End-of-Year (EOY) General Collection, will be used in the creation of the initial Direct Certification Report. To enhance system performance, we recommend public school users submit all newly enrolled students and students who have had a change in building assignment since the EOY General Collection.
Public schools should begin reporting enrollments through the General or Student Record Maintenance Collections after the school year begins. For additional information about the Direct Certification Report, please visit CEPI's Direct Certification Report page.
Nonpublic schools participating in the National School Lunch Program are required to submit their entire student enrollment, including new enrollees and existing students, in the Early Roster Collection.
The Early Roster Collection will remain open for nonpublic schools to continue submitting new enrollees through early May 2016. These data will be used for updating the direct certification reports, which will be refreshed throughout the school year. For more information about the Direct Certification Report, please visit CEPI's Direct Certification Report page.
The system will continue to use the current Early Roster schema to upload files until CEPI completes its system rollover for the 2016-17 school year in mid-September 2016. Once the rollover has been completed, the Early Roster schema will be updated to accommodate system requirements for the 2016-17 school year. 2016-17 Technical Resources (effective mid-September 2016) will be posted as soon as they are available.