• MSDS Student Record Maintenance (SRM) Collection

    The SRM Collection is an optional collection that may be used to update student data throughout the school year, including:

    • Graduation Rate Appeals
    • Submitting Enrollment and Exit Records
    • Updating Demographics/Program Data for Assessment and Accountability
    • Submitting Section 23a Dropout Recovery Program Claims
    • Submitting Section 25e FTE Transfer Requests

    The 2015-16 SRM Collection will be open until Jun 30, 2016 for submission of 2015-2016 school year data.  It will reopen from the mid-July through mid-September 2016 as part of the Graduation Rate Appeals Window.   


    Go to MSDS Application

  • Graduation Rate Appeals Window:This window is your final opportunity to review and correct the data used to calculate your graduation and dropout rate in advance of rate publications. Please see the Graduation and Dropout Review page for additional information and guidance.
  • Submit enrollment and exit records between general collections:Districts may report students who enroll between general collections. Upon certification of a student's record, enrollment information will be updated immediately, district users will gain access to student history information, and the Primary Education Providing Entity will be updated accordingly. The reported As Of Date should be the student's enrollment or exit date.
  • Update student demographics/program data for assessment and accountability:

    The Michigan Department of Education (MDE), Division of Accountability Services (DAS) uses student data reported through the MSDS as the source for each district's student roster. In addition to the data submitted through the General Collections, districts may use the SRM to update or correct demographic information. To be included in accountability calculations, each SRM record must have an "As Of Date" within a specific date range and must be certified before the published deadline.

    • Spring 2016 M-STEP Assessment "As Of Date" and Certification Deadline

    Count day AS OF DATE = 2-10-2016, data to be pulled from MSDS on 4-15-2016
    WIDA demographics AS OF DATE = 3-25-2016, in MSDS and certified by 5-2-2016
    MSTEP, MI-Access, PSAT9, PSAT10, SAT, ACT demographics AS OF DATE = 5-27-2016

     

    Please refer to the DAS website and DAS 2014-15 Best Practices Guide for Trouble-free Accountability Data for more information.

  • Submit Section 23a Dropout Recovery Program Claims:

    School districts that operate an eligible Dropout Recovery Program may claim 1/12th of an FTE for each month that an eligible student was enrolled in the program and was in full attendance. These requests are made by reporting the student in SRM and including the Section 23a Component.

    • 2015-16 School Year
      • Eligible months: July 2015 through June 2016
      • Submission Window: Late September 2015 through August 31, 2016
  • Submit Section 25e FTE Transfer Requests:

    Districts may voluntarily request a pro-rated transfer of FTE for students who were eligible for FTE on the Fall Pupil Membership count date and transferred to their district between the Fall and Spring count dates. These requests are made by reporting the student in SRM and including the Section 25 Component.