• MSDS Student Record Maintenance (SRM) Collection

    The SRM Collection is an optional collection that may be used to update student data throughout the school year, including:

    • Graduation Rate Appeals
    • Submitting Enrollment and Exit Records
    • Updating Demographics/Program Data for Assessment and Accountability
    • Submitting Section 23a Dropout Recovery Program Claims
    • Submitting Section 25e FTE Transfer Requests

    The 2016-17 SRM Collection will be open until June 30, 2017 for submission of 2016-17 school year data.  It will reopen from the mid-July through mid-September 2017 as part of the Graduation Rate Appeals Window.   


    Go to MSDS Application

  • Graduation Rate Appeals Window:This window is your final opportunity to review and correct the data used to calculate your graduation and dropout rate in advance of rate publications. Please see the Graduation and Dropout Review page for additional information and guidance.
  • Submit enrollment and exit records between general collections:Districts may report students who enroll between general collections. Upon certification of a student's record, enrollment information will be updated immediately, district users will gain access to student history information, and the Primary Education Providing Entity will be updated accordingly. The reported As Of Date should be the student's enrollment or exit date.
  • Update student demographics/program data for assessment and accountability:

    The Michigan Department of Education (MDE), Division of Educator, Student and School Supports (DESSS) uses student data reported through the MSDS as the source for each district's student roster. In addition to the data submitted through the General Collections, districts may use the SRM to update or correct demographic information. To be included in accountability calculations, each SRM record must have an "As Of Date" within a specific date range and must be certified before the published deadline.

    • Spring 2017 Assessment "As Of Date" and Certification Deadlines
      • WIDA demographics
        • As of date: March 24, 2017 or before
        • Records must be certified by 5 p.m. EDT on May 24, 2017
      • MSTEP, MI-Access, PSAT9, PSAT10, SAT, ACT Demographics
        • As of date: May 26, 2017 or before
        • Records must be certified by 5 p.m. EDT on June 21, 2017

    Please refer to the DESSS website and DAS 2016-17 Best Practices Guide for Trouble-free Accountability Data for more information.

  • Submit Section 23a Dropout Recovery Program Claims:

    School districts that operate an eligible Dropout Recovery Program may claim 1/12th of an FTE for each month that an eligible student was enrolled in the program and was in full attendance. These requests are made by reporting the student in SRM and including the Section 23a Component.  Requests for a particular month must be submitted no later than 30 calendar days after the end of that month.

    • 2016-17 School Year
      • Eligible months: July 2016 through June 2017
    • 2017-18 School Year
      • Eligible months: July 2017 through June 2018
      • July 2017 claims must be submitted in the 2016-17 SRM Collection
      • August 2017 claims may be submitted in the 2016-17 or 2017-18 SRM Collections (but no later than September 30, 2017)
  • Submit Section 25e FTE Transfer Requests:

    Districts may voluntarily request a pro-rated transfer of FTE for students who were eligible for FTE on the Fall Pupil Membership count date and transferred to their district between the Fall and Spring count dates. These requests are made by reporting the student in SRM and including the Section 25 Component.