Asset Management

Contact: Luke Dehtiar 616-307-0322

The principles of asset management are essential to proper operation of a water system. Asset management is a tool for water systems to plan for future financial needs, estimate the full cost of water service, and to ensure a sustainable utility. Most water systems already incorporate some of the principles into their business processes. The asset management rule in Michigan’s Safe Drinking Water Act aims to ensure that water systems are considering all costs as they plan for the future. The resources listed below will help water systems understand the principles of asset management and their responsibilities relative to the Safe Drinking Water Act.

Documents:

This document is intended to provide clarification on the requirements for submission of asset management programs (AMP) to the Michigan Department of Environmental Quality (MDEQ).

Asset Management Submission Guidance

Frequent questions and answers regarding asset management have been assembled into a document for others to use as a reference.

Asset Management - Common Questions and Answers

A checklist has been developed for DWMAD staff to use in reviewing the AMPs when received. This checklist is provided here for others to use as a guide while assembling or reviewing their own submissions to the DEQ.

Review Checklist

The slides linked below were used in a series of training sessions held throughout Michigan in spring of 2017. They describe asset management principles generally, show some free asset management software tools, as well as provide details on the DEQ’s requirements regarding asset management.

Training Slides

The Revolving Loan Section has produced a document that provides good background information on asset management and provides some instruction on how to use the workbook described below.

Asset Management Guidance for Water Systems

The Microsoft Excel based workbook may be a viable option for small, simple systems to assemble their asset management program. The workbook has tabs to set up an asset inventory, assemble the capital improvement plan, to assess different rate structures, and to complete a budget. This workbook can be a great tool for systems looking for a simple, free tool.  

Asset Management Plan Workbook for Water Utilities

EPA has a free asset management tool called the Check Up Program for Small Systems, or CUPSS. This is another tool best suited for small systems looking for a simple tool for asset management. CUPSS can generate work orders and store maintenance information on individual assets, which may be beneficial to some water systems.

U.S. EPA CUPSS

EPA’s Asset Management 101 presentation provides some good information on the basics of asset management, the importance of asset management, and some tips on how to structure an asset management plan.

U.S. EPA Asset Management 101: Basics for Small Water and Wastewater Systems

EPA’s website on Asset Management for Water and Wastewater Utilities has information about asset management in general, online training modules, tools, and additional resources.

U.S. EPA Asset Management for Water and Wastewater Utilities