Student Record Maintenance

The SRM Collection is an optional collection that may be used to update student data throughout the school year, including:

• Graduation Rate Appeals
• Submitting Enrollment and Exit Records
• Updating Demographics/Program Data for Assessment and Accountability
• Submitting Section 23a Dropout Recovery Program Claims
• Submitting Section 25e FTE Transfer Requests

Security forms:

• CEPI District/ISD/PSA User Application Security Form
• CEPI Nonpublic User Application Security Form

See the CEPI Calendar Page for deadlines and collection dates.

Go to MSDS

This window is your final opportunity to review and correct the data used to calculate your graduation and dropout rate in advance of rate publications. Please see the Graduation and Dropout Review page for additional information and guidance.

Districts may report students who enroll between general collections. Upon certification of a student's record, enrollment information will be updated immediately, district users will gain access to student history information, and the Primary Education Providing Entity will be updated accordingly. The reported As Of Date should be the student's enrollment or exit date.

The Michigan Department of Education, Division of Educator, Student and School Supports uses student data reported through the MSDS as the source for each district's student roster. In addition to the data submitted through the General Collections, districts may use the SRM to update or correct demographic information. To be included in accountability calculations, each SRM record must have an "As Of Date" within a specific date range and must be certified before the published deadline.

Please refer to MDE's Assessment and Accountability website and Accountability Best Practices: Reporting Guide for Trouble-Free Accountability for more information.

School districts that operate an eligible Dropout Recovery Program may do one of the following:

1. Claim 1/12 FTE for each month an eligible student was enrolled in the program and was in full attendance OR
2. (Effective February 2026) Claim more than 1/12 FTE in a month for an enrolled student who was in full attendance and successfully completed more than one required course.

These requests are made by reporting the student in the SRM and including the Section 23a Component. Additional reporting information can be found in the 23a Reporting Options Guide.

Districts may voluntarily request a pro-rated transfer of FTE for students who were eligible for FTE on the Fall Pupil Membership count date and transferred to their district between the Fall and Spring count dates. These requests are made by reporting the student in SRM and including the Section 25 Component.

• Submission Window Begins: Day after Fall General Collection Closes
• Submission Window Ends: Day before Spring Supplemental Count Day
• Denied requests may be resubmitted within 30 days after the end of the submission window
• Auditors may approve or deny requests through April 15

• Section 25e User Guide
• Section 25e Overview
• Section 25e Financial Calendar