• How to Use the Guide The Administrative Guide to State Government presents, in either printed form or in an electronically accessible standard format, what an informed person should know about the major processes through which State government operates.

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• Feedback and Questions Please report comments, problems or questions regarding this guide to:

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• Current Administrative Officers  Current list of Administrative Officers for each department.

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• Pending Additions and Revisions to the Guide Listed below are proposed additions and revisions to the Administrative Guide to State Government. These procedures have been circulated to affected state agencies and departments.

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• POLICY 0110 Facilities 

• 0110.01 Surplus Real Property 

• 0110.03 Facility Leasing 

• 0110.04 Allocation of Project Funding 

• 0110.05 Purchase of Real Property 

• 0110.06 Facility Studies 

• 0110.07 Major Building and Facility Design and Construction Projects 

• 0110.08 Minor Building and Facility Design and Construction Projects 

• 0110.09 Professional Services (Major Projects) 

• 0110.10 Professional Services (Minor Projects) 

• POLICY 0210 Facilities Administration 

• 0210.01 Facility Operations and Maintenance Management 

• 0210.02 Office Space Standards 

• 0210.03 Modular Office and Furniture Modification Request 

• 0210.04 Minor Modular Furniture Modifications 

• 0210.05 Space Modification 

• 0210.06 Conduct on State Property 

• 0210.07 Parking on State Property 

• 0210.08 Obtaining Written Authorization for Using State Buildings and Grounds 

• 0210.09 After-Hours and Extended Lighting 

• POLICY 0240 Emergencies/Disasters 

• 0240.01 General or Isolated Emergencies 

• 0240.02 Executive Branch Coordination and Response 

• 0240.03 Requests for Emergency Assistance 

• 0240.04 Emergency Management Training 

• 0240.05 Generator Power 

• 0240.07 State Facility Closure 

• POLICY 0250 Security 

• 0250.01 Security Measures at State Facilities 

• 0250.02 Security at State Auctions 

• 0250.03 Security at Public Meetings 

• 0250.04 Polygraph Examinations 

• POLICY 0260 Law Enforcement Officer Selection, Employment, Training and License Maintenance Standards and Training Facilities 

• 0260.01 Law Enforcement Officer Licensing 

• 0260.02 Use of Michigan State Police Training Academy 

• POLICY 0310 Mail 

• 0310.02 Use of Interdepartmental Mail System 

• 0310.06 Delivery Services 

• 0310.07 Mailing Services 

• POLICY 0330 Printing 

• 0330.01 Printing and Copying Requirements and Approvals 

• 0330.04 Uniform Letterhead Formats 

• 0330.05 Uniform Business Card Format 

• POLICY 0340 Materials Management Services 

• 0340.02 Agency Forms and Publications 

• 0340.04 Treatment of Federally Donated Property 

• 0340.05 Disposal of State Agency Property 

• 0340.06 Paper Recycling 

• POLICY 0410 Motor Vehicles 

• 0410.01 State Government Motor Vehicles - General Responsibilities 

• 0410.02 State Motor Vehicle Assignment 

• 0410.03 Motor Vehicle Use - Special Approvals 

• 0410.05 Billing for State-provided Vehicle Use 

• 0410.06 Driver Privilege Termination 

• 0410.07 Use of Privately Owned Vehicles 

• 0410.08 Physical Examination Requirements 

• POLICY 0420 Travel 

• 0420.01 Standardized Travel Regulations 

• POLICY 0430 Moving 

• 0430.01 Payment of Household Moving Expenses 

• POLICY 0510 Purchasing 

• 0510.01 Delegated Purchase Authority for Supplies, Materials, Equipment and Services - Pre-Award 

• 0510.04 Pharmaceutical Services - Pre-Award 

• 0510.05 Delivery Term,Shipments, Inspection and Receiving 

• 0510.12 Purchase of Office Supplies 

• 0510.15 Procuring Direct Human Services and Medical Services - General - Pre-Award 

• 0510.17 Procurement Card Usage 

• 0510.18 Obtaining a Procurement Card 

• 0510.19 Procurement Card Policy on Minimum Usage 

• 0510.20 Procurement Card Purchase Review and Reporting 

• 0510.22 Procurement Cards, Special Use 

• 0510.30 Procurement Request 

• 0510.31 Statement of Work - Pre-Award 

• 0510.32 Solicitation Process - Pre-Award 

• 0510.33 Evaluation Procedure - Pre-Award 

• 0510.34 Evaluation Models Procedure - Pre-Award 

• 0510.35 Recommendation for Award - Pre-Award 

• 0510.36 Award, Finance & Claims and State Administrative Board for Procurement - Pre-Award for New Purchase, Post-Award for Amendment 

• 0510.37 Agency Contract Compliance Inspectors and Administrators - Pre-Award and Post-Award 

• 0510.38 Emergency Purchase - Post-Award 

• 0510.39 Purchasing Alliance Program (PAL) - Pre-Award 

• 0510.41 Purchase of Legal Services 

• 0510.43 Purchase of Rubbish Removal Services - Pre-Award 

• 0510.44 Purchase of Janitorial Services - Pre-Award 

• 0510.45 Purchase of Printing Services - Pre-Award 

• 0510.47 Purchasing Code of Professional Ethics 

• POLICY 0610 Contracting 

• 0610.01 Contracting and Conducting a Kick-off Meeting - Post-Award 

• 0610.02 Advice of Change Processing - Post-Award 

• 0610.03 Vendor Performance - Post-Award 

• 0610.04 Purchase Termination/Cancellation - Post-Award 

• POLICY 0620 Administrative Board 

• 0620.01 Obtaining State Administrative Board approval 

• 0620.02 Submissions to the Finance and Claims Committee 

• POLICY 0810 Risk Management 

• 0810.03 Obtaining Insurance or Risk Management Services and Associated Fees 

• POLICY 0820 Insurance 

• 0820.01 Insurance Coverage of State-Owned and Leased Motor Vehicles 

• 0820.02 Worker's Disability Compensation Claims Procedures 

• POLICY 0910 Records Management 

• 0910.01 Managing Government Records 

• 0910.02 Records Retention and Disposal Schedules 

• 0910.03 Transferring Records to the State Records Center and the Archives of Michigan 

• 0910.04 Retrieval of Records from the State Records Center 

• 0910.05 Disposing of Records 

• 0910.06 Destruction of Confidential Records 

• 0910.07 Storing Electronic Media 

• 0910.08 Quality Standards for Reproducing Records 

• 0910.09 Obtaining Duplicate Copies of Microfilm 

• 0910.10 Electronic Records Management and Storage 

• POLICY 0920 Archival Preservation of Records 

• 0920.01 Management of Records of Permanent Value to the State and Its Citizens 

• 0920.02 Direct Transfer of Archival Records to the Archives of Michigan 

• 0920.03 Access to Records in the Custody of the Archives of Michigan 

• 0920.04 Preservation of Electronic Records 

• POLICY 0930 Historic Preservation 

• 0930.01 Surplus Buildings 

• 0930.02 Disposition of Surplus of Historical Significance 

• 0930.03 Review and Compliance in Historic Preservation 

• POLICY 1010 Administrative Policies and Procedures 

• 1010.01 Inclusion of Information in Administrative Guide to State Government (Ad Guide) 

• 1010.03 DTMB One-time Instructional or Temporary Administrative Procedures 

• POLICY 1110 Budget Process 

• POLICY 1210 Accounting 

• 1210.04 Depositing Cash Receipts 

• 1210.06 Federal Funds 

• 1210.17 Returned Checks 

• 1210.19 Stop Payment 

• 1210.23 Special Handling of Centrally Prepared Warrants 

• 1210.25 Undeliverable Warrants 

• 1210.26 Request to Pull and Void Vendor Warrants 

• 1210.32 Information Processing Report 

• POLICY 1240 Transfer of Unclaimed Property 

• 1240.01 Transfer of Unclaimed Property to Unclaimed Property Division 

• POLICY 1250 Delinquent Accounts 

• 1250.01 Referral of Delinquent Accounts Receivable 

• POLICY 1270 Internal Controls 

• 1270.01 Reporting on Evaluations of Internal Control Structures 

• 1270.12 Monitoring of Internal Controls Related to Information Technology (IT). 

• POLICY 1280 Auditor General 

• 1280.01 Auditor General Audit Process 

• POLICY 1290 Revenue Operations 

• 1290.01 Bond Sales 

• POLICY 1305 Enterprise Information Technology (IT) Policy 

• POLICY 1325 Information Technology Security Awareness 

• POLICY 1335 Information Technology Access Control 

• POLICY 1340 Information Technology Information Security 

• POLICY 1345 Information Technology Network and Infrastructure 

• POLICY 1355 Project Management Methodology 

• POLICY 1360 Systems Engineering Methodology 

• POLICY 1365 Information Technology (IT) Product Standards Adoption, Acquisition, Development, and Implementation Policy 

• POLICY 1370 Information Technology Configuration Management 

• POLICY 1390 Information Technology Continuity of Business Planning 

• POLICY 1510 Civil Service 

• 1510.01 Personnel Transactions and Conditions of Employment 

• 1510.02 Designation of Bargaining Units and Unit Coding 

• 1510.03 Retirement Benefits 

• POLICY 1520 State Employer 

• 1520.01 Departmental Responsibilities During Primary Negotiations 

• 1520.02 Change in a Collective Bargaining Agreement, or Other Terms or Conditions of Employment 

• 1520.03 Unit Clarification Procedures 

• 1520.04 Change in Compensation or Other Conditions of Employment 

• 1520.05 Unfair Labor Practice Actions 

• 1520.06 Legal Actions Involving a Labor Organization 

• 1520.07 Arbitrations of Major Significance 

• 1520.08 Continued Operation of Critical Functions 

• 1520.09 Secondary Negotiations and Agreements 

• 1520.10 Filing of Unfair Labor Practice Charges 

• 1520.11 Requests from Exclusive Representatives 

• POLICY 1610 Non-Discrimination 

• 1610.01 Non-Discrimination 

• POLICY 1620 Affirmative Action Plans and Equal Opportunity 

• POLICY 1630 Equal Employment Opportunity in State Contracts 

• 1630.01 Bidders and Contractors - Certificates 

• POLICY 1640 Business Certification 

• 1640.01 Certification of Businesses Owned by Persons with Disabilities 

• 1650.00 Accessibility and Reasonable Accommodation 

• POLICY 1710 Permits 

• 1710.09 Natural Rivers 

• 1710.17 State-Owned Mineral Rights 

• 1710.19 Archaeological Explorations on State Lands 

• 1710.20 Scientific Collectors 

• 1710.22 Environmental Permit Coordination 

• POLICY 1810 Environmental Requirements 

• 1810.12 Licensing of Food Service Establishments and Vending Machine Locations 

• 1810.14 Environmental Requirements 

• POLICY 2210 Asbestos 

• 2210.01 Removal of Asbestos and Training of Abatement Workers 

• POLICY 2220 Occupational Safety and Health 

• 2220.01 Consultation Service Available to Employers 

• 2220.02 Investigation of Employee Complaints 

• POLICY 2330 Right-to-Know 

• 2330.01 Hazardous Materials Communication 

• POLICY 2410 Michigan Statutes of General Applicability 

• 2410.01 Freedom of Information Act (FOIA) 

• 2410.02 Open Meetings Act 

• 2410.03 Administrative Procedures Act 

• POLICY 2510 Information Access 

• 2510.02 Traffic Crash Reorting Information 

• 2510.03 Law Enforcement Information Network (LEIN) 

• 2510.04 Automated Fingerprint, Palm Print and Latent Print Records 

• 2510.05 Criminal History Information 

• 2510.06 Firearms Records and License Information 

• 2510.07 Uniform Crime Reporting Information 

• 8000 Glossary