Welcome

  • Records Management

    Records Management Services - Practical Solutions Because Records Matter
    • Michigan's Records Management Services (RMS)

      RMS provides expertise and assistance to state and local government agencies with managing records and information in the most effective, cost efficient, and legally compliant manner.

      3400 N. Grand River Ave.
      Lansing, Michigan 48909
      Phone: 517-335-9132
      Fax: 517-321-3408
      www.michigan.gov/recordsmanagement


Services for Government

Retention and Disposal

  • Retention and Disposal Schedules

    • Retention & Disposal Schedules identify all of the records that are maintained by government agencies, regardless of format. Schedules define how long records need to be retained to satisfy administrative, fiscal, legal and historical requirements, and they specify if/when records can be destroyed. Schedules are legal documents approved by an agency, Records Management Services, Archives of Michigan, Auditor General (state government only), Attorney General (state government only), and the State Administrative Board. Approved schedules provide the only legal authority to destroy public records.


Training

  • Records Management Training

    Online Training

    • Managing Records is Important: This interactive online tutorial provides a brief introduction to the records management responsibilities of Michigan government employees.
    • Basic Records Management: This online class defines the different types of records and explains how Retention and Disposal Schedules assist and protect Michigan government agencies. This essential class will help all government employees comply with their records management responsibilities.
    • How to Manage Records: This online class describes best practices for managing paper and electronic recordkeeping systems. The target audience is employees with responsibilities for managing centralized recordkeeping systems. However, many employees will benefit from the tips that are provided.
    • Imaging and Document Management: This online class helps agencies identify cost effective ways to manage records and information using technology.
    • E-mail Management: This online class provides information about how to manage e-mail records.

    Live Classes

    • Records Management Training Calendar: List of the classes offered by the Records Management Services (dates, times, locations).
    • Basic Records Management: This flyer provides information for a 1-hour class about records management for government employees. Employees can register online using a web link in the flyer.
    • How to Manage Records: This flyer provides information for a 1-hour class about best practices for managing records, both paper and electronic. Employees can register online using a web link in the flyer.
    • Imaging and Document Management Solutions: This flyer provides information for a 2-hour class about identifying cost effective ways to manage records and information using technology. Employees can register online using a web link in the flyer.

    Presentations

    The following presentations were delivered by Records Management Services staff to groups of state and local government employees about a variety of topics.


    Updated 10/1/2015



Policies, Standards and Guidance

Policies, Standards & Guidance
Electronic Mail (E-mail)

The following policies, standards and guidance will help government agencies fulfill their records management responsibilities.


Electronic Mail (E-mail)


Updated 9/14/2015

Electronic Records

The following policies, standards and guidance will help government agencies fulfill their records management responsibilities.


Electronic Records


Updated 9/14/2015

Imaging

The following policies, standards and guidance will help government agencies fulfill their records management responsibilities.


Records Reproduction


Updated 9/14/2015

Recordkeeping Issues: Schedules, Filing and Storage, Disaster Planning

The following policies, standards and guidance will help government agencies fulfill their records management responsibilities.


Recordkeeping Issues: Schedules, Filing and Storage, Disaster Planning


Updated 9/14/2015

Records Management Policies and Manuals

The following policies, standards and guidance will help government agencies fulfill their records management responsibilities.


Records Management Policies and Manuals


Updated 9/14/2015